Executive Assistant Employee Relations

Maria Aziz

Cell:732-***-****

************@*****.***

Summary

Excellent communication skills, proven track record for providing projects on time. Multi tasker in cross-

functional team organization with strong attention to details. Present job duties include taking care of all

the HR related matters and employee relations, organizational start up activities for a pharmaceutical

company and providing administrative and regulatory affairs associate support.

Core Competencies

Microsoft Office, Windows, Adobe Reader

Training as a Regulatory Affairs Associate per Senior Management direction

Employee Human Resources support; Payroll, Health insurance, Office equipment,

Excellent verbal and written communication skills.

Fluent in English, Urdu, Hindi, Punjabi and Basic Spanish.

Critical thinker.

Volunteered for Community Service as a teacher’s assistant during 10th grade of High School.

Expert in pharmaceutical state licensing.

Education

Associates Degree –2016

Middlesex College–Edison, NJ

High School Diploma–2011

East Brunswick High School–East Brunswick, NJ

HR Certificate–2016

Middlesex College- Edison, NJ

Professional Experience

H.R Coordinator/ Executive Assistant March 2018–September 2020

Neopharma Inc.– Princeton, New Jersey

Responding to internal and external HR related inquiries or requests and provide assistance

Redirecting HR related calls or distribute correspondence to the appropriate person of the team

Maintaining records of personnel-related data in both paper and the database and ensure all employment requirements are met

Provide ongoing support for benefits and HR teams

Process enrollments quickly and accurately.

Maintain records of personnel-related data (payroll, personal information, leaves, turnover rates etc.) in both paper and the database and ensure all employment requirements are met

Payroll and benefits.

Provide new employees with an explanation of benefits and instruct them on enrollment and fulfillment procedures.

Assist employee with enrolling in medical, dental and vision insurance plans.

Inform employees of changes to the benefits structure.

Resolve employee issues with insurance providers and other benefits administrators.

Consult with employees about eligibility and other issues.

Review bi-weekly payroll deduction.

Responsible for recruitment/hiring process by sourcing candidates, performing background checks, assisting in shortlisting, issuing employment contracts etc.

Assist supervisors in performance management procedures

Manage unemployment claims.

Schedule meetings, interviews, HR events etc. and maintain the team’s agenda

Coordinate training sessions and seminars

Perform orientations, onboarding and update records with new hires

Produce and submit reports on general HR activity

Assist in ad-hoc HR projects, like collection of employee feedback

Support other functions as assigned.

Office Manager/ Executive AssistantMarch 2018 –September 2020

Neopharma Inc. – Princeton, New Jersey

Responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control.

Managing calendars and prioritizing accordingly

Efficiently scheduling department meetings and events

Expert on applying and getting state licensing approved for wholesaler drug distributor facilities.

Coordinating domestic and international travel arrangements expense reporting and credit card reconciliation

Designing program photo rosters, event schedules, and employee evaluation reports

Building surveys for internal and external clients, using client approved systems

Scan documents and print files

Provided assistant with SOPs

Coordination of small and large meeting domestic and international

Handling confidential information and documents with discretion

Processing vendor purchase requisition and payment of invoices

Assisting in preparation of PowerPoint presentations, Word documents, and Excel spreadsheets

Working independently and organizing workload to comply with deadlines and priorities.

Facilitating external and internal communication

Respond to queries for information and access relevant files

Review and analyze large data sets

Create PowerPoint presentations to present data to senior leaders at firm

Present projects to senior leaders

Conducting market research, gathering information, and negotiating quotes.

Coordinating date, time, and menu with venues.

Support work in compliance with applicable federal, state, and local regulations pertaining to immigration and work authorization

Preparing complex written documents, spreadsheets, and presentations

Acting as a liaison between executives and various departments within the organization.

Maintaining records of personnel-related data in both paper and the database and ensure all employment requirements are met

Responsible for creating Excel/ Word, PowerPoint slides and making presentations and manage executives’ schedules, travel plans, calendars, mailouts, Telephone calls/ Faxes and appointments and handle customer inquiries and complaints.

Correspond and Manage relationships with various regulatory institutions, vendors, service providers, 3PL and landlord, ensuring that all items are invoiced and paid on time. Monitor and maintain office supplies inventory and Neo event management.

Secretariat Support - Front Desk Operations, Handling Telephone/Fax Assisting with the logistics for Neo Board meetings and the Annual General Meeting, seminars, workshops and creating SOPs

Expert on applying and getting state licensing approved for wholesaler drug distributor facilities.

HR Coordinator/ Executive Assistant September 2016 –February 2018

Taj Mahal–Faisalabad, Pakistan

Responding to internal and external HR related inquiries or requests and provide assistance

Redirecting HR related calls or distribute correspondence to the appropriate person of the team

Provide new employees with an explanation of benefits and instruct them on enrollment and fulfillment procedures.

Inform employees of changes to the benefits structure.

Responsible for recruitment/hiring process by sourcing candidates, performing background checks, assisting in short listing, issuing employment contracts etc.

East Brunswick Public Schools September 2014– June 2016

Chittick Elementary School–East Brunswick, NJ

Early Morning Program Aide

Assisted with transporting, communicating, and setting up for activity programs in school daily.

Promoted and encouraged students to participate in activities.

Facilitated group programs in a timely and efficient manner.

East Brunswick Public Schools November 2014 –June 2016

Central Elementary School–East Brunswick, NJ

After School Activity Assistant

Assisted with transporting, communicating, and setting up for activity programs in school daily.

Promoted and encouraged students to participate in activities.

Facilitated group programs in a timely and efficient manner.

Site Leader January 2016– June 2016

Took the lead to resolve escalated issues within my department.

Planned and implemented an activity calendar for students and employees on monthly basis.

Coordinated entertainment, theme socials and outing.

Assisted in ordering or purchasing supplies for activities.

Reception duties on daily basis.

Stop and Shop September 2013 –September 2014

Cashier –East Brunswick, NJ

Greeting customers in a polite and friendly manner

Able to bag and wrap customers’ purchases.

Demonstrated ability to assist customers to sign up for store rewards program and to purchase store gift cards.

Ability to answer customers’ questions and give information regarding the business procedures and policies in an exact and customer- friendly way.

Periodontics Clinic August 2013 – November 2013

Receptionist–East Brunswick, NJ

Worked as a receptionist in doctor’s office.

Exposure and interaction with both patients and public.

Experience includes working in a busy work environment with multiple phone lines and a large professional staff.

Strong communication, customer service, office and administrative skills.

Pathmark September 2012 – August 2013

Cashier–East Brunswick, NJ

Worked at the front desk.

Helped customers at checkout.

Helpful, meet and greet at the entrance.

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