Project Office
Resume:
IRIS H. DE GUZMAN
***********@*****.***.**
CAREER OBJECTIVE:
Energetic and self-motivated individual looking
for office administration position in a dynamic
organization, bringing over 10 years’
experience of providing quality administrative
support to project lead and management staff.
PROFESSIONAL SUMMARY:
I have gained experience in different fields, fast learner, trustworthy and hardworking
individual. Demonstrated proficiency in all
core office administration functions, including
document preparations, internal / external
communications, data and records
management, and task prioritization. Under
occasional supervision, performs varied and
complex administrative and secretarial work
requiring knowledge of practices and
procedures of the department and
communicate with project lead and
management staff. Performs related work as
required, performing a variety of complex or
specialized secretarial and administrative
duties that include composing and/or
preparing reports and correspondence,
researching and compiling data, scheduling
meetings and appointments, maintaining
calendars, preparing meeting materials,
maintaining computer record-keeping
operations, establishing and maintaining filing
systems.
AREAS OF EXPERTISE:
Proficient in Computer/ MS Office Applications
Executive Support
Proficient in Time and Office Management
Events Planning & Coordination
Proficient in Filing & Records Keeping
Proficient in written and oral communication in
English
Self-Motivating
Present Position:
Project Site Administrator-Secretary
EMPLOYMENT HISTORY
2011 – Present KEO International Consultants, Abu Dhabi, UAE
EXPO Village 2020
Louvre Museum
PRFD C392 Parks & Recreation
Cleveland Clinic Abu Dhabi
Falcon Eye
Saadiyat Beach Villas Project
2008 – 2011 GA Architects and Engineers, Abu Dhabi, UAE 2003 – 2007 Investment Processing Department, Philippines 2001 – 2002 Subic Bay Science and Technology Centre, Philippines Iris H. de Guzman
***********@*****.***.**
PROFESSIONAL EXPERIENCE
KEO International Consultants, Abu Dhabi UAE Web: www.keoic.com KEO International Consultants ranked as #75 in the recently published ENR ‘Top 225 International Design Firms’ 2017 list. The Engineering News-Record (ENR) list ranks the 225 largest world designs firms, both publicly and privately held, based on design-specific project revenue.
Project Site Administrator-Secretary / Document Controller, (March 2011 – Present) Assisting with the provision of a successful and proactive administrative function as part of the Site Supervision, Design Management and Project Management Team. Job Descriptions:
Project Site Administrator-Secretary:
Performing executive and administrative support duties for Project Management and Construction Management team that are highly sensitive and confidential.
Planning and coordinating arrangements for professional meetings.
Coordinating in office management related activities for executives.
Composing memoranda and correspondences.
Reviewing, proofreading, and editing documents developed for the signature of Project Director or Management Leads.
Coordinating and facilitating Project Director or Management Leads calendar to arrange meetings, appointments.
Liaising with members of staff in other departments or external contacts.
Handles Aconex on a daily basis.
Daily administrative roles and in charge of stock keeping of stationary supplies for the project team.
Prepare specific work instructions adapted to the specific requirements of the project.
Developing and maintaining open communications and positive working relationships with all project participants providing advice and support when required.
Effectively and efficiently manage telephone calls, emails and other correspondence on behalf of the Project Director and rest of the team, diverting correspondence to other staff where appropriate.
Maintain open and effective working relationships with senior management and colleagues.
Ensure site office is maintained and general office standards are maintained, liaising regularly with other departments.
Able to demonstrate proficiency in the responsibilities of the role. Document Controller:
Monitor document submittals related to the assigned and ensure timely review by respective Engineers. Copy, scan and store documents.
Check for accuracy and edit files and update technical documents.
Distribute project-related copies to internal teams File documents in physical and digital records.
Retrieve files as requested by employees and clients.
Manage the flow of documentation within the organization.
Maintain confidentiality around sensitive information and terms of agreement. Iris H. de Guzman
***********@*****.***.**
Assist any other staff who requires familiarization and guidance on using ACONEX. Ensure they follow the set document control procedure so that the system can generate a more accurate and useful reporting.
Performs any other tasks as required by the project. Project Work Experience:
Project: EXPO Village 2020, Dubai UAE – August 2017 to Present Web: https://expo2020dubai.ae/expo-2020-dubai
Expo Village is the residential component located in the south west side of a wider master plan of 438 hectares. It is being privately developed by DWTC as an investment project based upon achieving commercial returns through sales and leasing primarily to the residential and retail markets, with an initial requirement to deliver 2,100 units for Expo ahead of the event. The development will be implemented in phases and will be offered for sale to private investors.
The development is targeting the middle-income market with an intended product positioning to meet this mid-range of the market. The development will also include community facilities
(school, clinics, nurseries and open space) to achieve a critical mass of sufficiency and provide a real sense of community, amenity and livability. Other principal components of the legacy master plan include Project Star (retail and hotel/residential), an RTA Metro station, exhibition center, arena, academic institutions and mixed-use commercial, hospitality and residential districts. KEO is commissioned to concept design the buildings and infrastructure of the entire Expo Village and provide full design and construction supervision of the Phase 1 of the project. Project: Louvre, Abu Dhabi UAE – February 2016 – August 2017 Web: http://louvreabudhabi.ae
The Louvre Abu Dhabi is located in the Cultural District of Saadiyat Island, Abu Dhabi, UAE. Designed by Pritzker Prize winning architect Jean Nouvel and located in Saadiyat Island’s Cultural District, the Louvre Abu Dhabi will be a universal museum housed in a museum city sheltered by a 180m geometric lace dome. With a built-up area of approximately 64,000 square meters, the museum will include over 9,200 square meters of art galleries under the following categories:
a. Permanent Galleries
b. Temporary Exhibitions Gallery
c. Children’s Museum
The museum is being developed by TDIC with the expertise of Agence France-Museums and in partnership with the Musee du Louvre. TDIC have engaged the services of Turner Construction as the Employer’s Representative. Ateliers Jean Nouvel are the architects and Buro Happold are the engineering consultants. The construction contract has been awarded to ASO Louvre JV, a joint venture between Arabtec, San Jose Constructora and Oger Abu Dhabi.
KEO International Consultants have been engaged by Ateliers Jean Nouvel as the Supervising Architect.
Iris H. de Guzman
***********@*****.***.**
Project: PRFD C392, Abu Dhabi UAE – March 2014 to January 2016 The scope of the works for the Project comprises the construction of Garden, Civil, Architectural, Mechanical & Electrical works for the executions of Contract 392-Build 4 Parks in MBZ Phase 1 including public garden of size approx. 19,662.65 m2, supply and planting, ground covers, lawn, supply & installation of concrete paving blocks, surface finishes, EPDM resilient flooring, shade structure(04), Pergola(05), play system & equipment (08), Feature walls, Water feature, Multipurpose sand pitch, Multipurpose court, jogging track, electrical landscape lightings. Supply & installation of HDPE irrigation main line, valve chambers, irrigation lateral pipeline, subsurface drainage lines, supply & installation of DI pipe, MDPE water service, construction of 1 irrigation reservoir, Public Toilet, Guard House, irrigation pumping station.
Project: Cleveland Clinic, Abu Dhabi UAE – May 2012 to March 2014 Web: www.clevelandclinicabudhabi.ae
This project comprises the construction of 360 Bed Inpatient Hospital (with MEP provision to expand to 490 beds), 324 Exam Room Clink Building, includes Public & Retail space, 3177 parking structure with lid, central utilities plant, total site Area = 93,566m2 (23.1 Acers). This Hospital will set a new benchmark in medical facilities around the work with its ‘7 Star’ service and quality. The contract value of this project is $ 4 billion. KEO is commissioned to construction supervision of the project. Project: Falcon’s Eye – April 2012 to May 2012
The Falcon Eye system covers the capital’s main and surrounding islands, international airport and the Bani Yas and Mussaffah areas with surveillance cameras installed on roads and buildings.
Project: Saadiyat Beach Villa Project – March 2011 to June 2012 Web: www.saadiyatisland.com
The scope of works for this project comprises construction, completion and handover of fully functional 344 Villas and 10 Mock-up Villas comprising 'Street of Dreams'. The villas are classified into three styles namely Mediterranean, Arabian and contemporary. Further, the villas are classified by the level of finish into Standard/Townhouses and upgrade 1 (Executive) and upgrade 2 (Premium).
KEO is commissioned to construction supervision of the project. GA Architect and Engineers, Abu Dhabi UAE
Web: http://www.gaae.com
GA Architects & Engineers is one of the leading Architectural and Engineering firms in the U.A.E., evidently through the wide range of successful, handed over projects in the last 45 years.
Assistant Office Administrator-Secretary - March 2008 to January 2011 Assisting with the provision of a successful and proactive administrative function as part of the Site Supervision, Design Management and Project Management Team
Responsible in maintaining office procedures.
Responsible in record keeping.
Responsible performing filing, business correspondences and other related administrative tasks.
Iris H. de Guzman
***********@*****.***.**
Responsible in covering documentation, categorization and control, project meetings, work orders management and secretarial duties.
Provide full secretarial and admin support to the project team and department to ensure the smooth running of the department operations.
Responsible in communicating with others, assimilating and understanding information in a manner consistent with the essential job functions.
Performs other duties / tasks as may be assigned. Investment Processing Department, Philippines
Department Secretary, January 2003 – October 2007
Responsible in maintaining Manager’s appointments and schedules.
Responsible in ensuring proper flow of correspondences and other pertinent office documents.
Responsible in preparing IPD staff meeting agenda and minutes for proper dissemination among the team.
Responsible in assisting investors visit such as hotel, restaurant and conference room reservations, etc.
Responsible in providing complete copies of checklists and executive summaries to the Manager and Division Chief prior to Board presentation.
Performs other duties / tasks as may be assigned. Ocampo’s Mall, Philippines
Events Coordinator, August – December 2002
Responsible in conceptualizing promotional events during special occasions and holidays.
Responsible in coordinating with key personnel with the preparation of the event.
Responsible in scouting for talents, performers and other technical requirements for the show.
Responsible in soliciting sponsorships to help promote the show and make the show a success.
Performs other duties / tasks as may be assigned. Subic Bay Science and Technology Centre, Philippines Volunteer Teacher Guide, January – July 2002
Responsible in facilitating students and guests during educational trips by explaining to them the exhibits, answering questions and other concerns.
Responsible in researching additional information, trivia via Internet, books and other printed materials.
Responsible in collaborating with the conceptualization of designs and contents of the tickets, flyers and other campaign tools to promote SBSTC.
Performs other duties / tasks as may be assigned. Tanghalang Sining 2001, Philippines
Volunteer Production Assistant, August – December 2001
Responsible in collaborating efforts for the over-all promotion and implementation of the shows and projects of SuBAC from conceptualization of ideas, scouting for resources and sponsors, distributing of flyers and other ad campaigns, to selling of tickets, coordinating with the rest of the team to ensure the success of all projects undertaken.
Performs other duties / tasks as may be assigned. Iris H. de Guzman
***********@*****.***.**
PERSONAL INFORMATION
Gender : Female
Nationality : Filipino
Civil Status : Single
Education:
Bachelor of Arts in Communication
Saint Louis University, Baguio City Philippines
Year 1995-2000
CHARACTER REFERENCE
Mr. Gavin Francis
Project Director
KEO International Consultants
Mr. Edgar Diaz
Senior Document Control Lead
KEO International Consultants
Arch. Ariel Agawin
Senior Architect
KEO International Consultants
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