Executive Assistant Manager

SALLY ANNE

MALAN

646-***-**** /

********@*****.***

PROFESSIONAL EXPERIENCE

MERIDIAN CAPITAL, New York, NY 3/2018 – Present

Executive Assistant to Senior Managing Director in the Investment Sales Group

Provide a full range of administrative support to Senior Managing Director and team

Serve as gatekeeper and act as liaison with clients, investors and employees

Maintain manager’s client and investor contacts in Outlook and a Salesforce Excel list, status reports on live deals, and purchase orders on project materials

Handle sensitive and confidential project and employee information with discretion

Schedule and plan events, conference trips, meetings, calls and building site tours with clients, investors and lenders

Research properties, companies and people within the industry to help with projects or future prospects

Effectively handle multiple priorities and exercise sound judgment for time sensitive materials and events

Maintain client relationships, answer inquiries and offer assistance whenever necessary

Coordinate business and personal events, prepare guest lists, arrange catering and vendor reservations

Order team supplies and project marketing materials, and ensure purchase orders and invoices are paid

Create and prioritize meeting list and follow up with ongoing meetings and calls that need to be scheduled

Screen and keep a record of all phone and conference calls and attendees FORTRESS INVESTMENT GROUP, New York, NY 8/2016 – 1/2018 Executive Assistant to Managing Directors in Credit Business (Two MD’s left - role eliminated)

Provided comprehensive administrative support to four Portfolio Managers

Screened calls and determined urgency requiring immediate attention

Coordinated global and domestic travel arrangements and itineraries (flights, train, car rental/service for board meetings and conferences utilizing BCD travel/Concur; prepared/submitted expense reports with project codes)

Handled complex and dynamic calendars, scheduled internal and external meetings, utilizing shared calendars in Outlook

Prepared client, investor and new business presentations, documents and correspondence

Discreetly oversaw managers’ subscriptions and contac, including sensitive and confidential information

Greeted and escorted guests to conference rooms and ordered catering for breakfast and lunch meetings

Scheduled and coordinated closing dinner events and invited and confirmed guests and participants involved

Created and managed electronic and hard-copy filing systems for both business and personal documents

Prepared and arranged daily call-sheets and conference calls as well as daily itineraries and spreadsheets

Provided back-up administrative assistance for other teams within the department NOMURA SECURITIES INTERNATIONAL, New York, NY 6/2013 – 4/2016 Executive Assistant to Head of Financial Institution Group – IBD (Part of 80% downsizing of Group)

Provided administrative support to the Head of Financial Institutions Group and team of Managing Directors, Executive Directors, Vice Presidents, Associates and Analysts

Coordinated complex global and domestic travel arrangements including commercial flights or private corporate plan, local ground transportation and accommodations, secured visas and handled other travel-related logistics

Resolved all travel logistical issues prior to and during travel

Submitted travel and business expenditures for team members utilizing PeopleSoft, confirmed corporate cards were in good standing on a monthly basis by processing expenses before their due date

Managed calendars with last minute changes and urgent meeting and conference call requests; scheduled appointments across multiple global time zones, arranged conference and coordinated video conference requirements

Entered client meetings/calls into Dealmaker and updated system with new clients and assigned project codes to expenses

Managed confidential HR matters, scheduled interviews, completed paperwork for programs and share drive access

Acted as liaison for technical support and facilities management for all group personnel, new hires and visitors

Organized and secured highly confidential company and employee information CUSHMAN & WAKEFIELD, New York, NY 6/2010 – 1/2013

Executive Assistant to Head of Global Business Consulting (Executive retired)

Provided administrative support to the Head of Global Business Consulting and team of Sr. Managing Directors, Directors, and Consulting Managers; handled global travel through PeopleSoft, American Express Travel and Egencia.

Planned events, organized Executive Team meetings and outings; created/modified presentations and spreadsheets

Requisitioned profitability reports on SharePoint from all Project Managers after projects have been closed

Edited and formatted PowerPoint and Word proposals, bios and presentations utilizing company templates Sally Anne Malan Page -2-

EDUCATION

LEHMAN COLLEGE, Bronx, NY

Major: Economics Minor: Computer Applications

BOROUGH OF MANHATTAN COMMUNITY COLLEGE, New York, NY

Associates Degree in Business Management

SKILLS

MS Word, Excel, PowerPoint, Outlook, Adobe Acrobat Pro, G Suite, Salesforce, Workday, SharePoint, Dealmaker, PeopleSoft, Smartsheet, Real Capital Markets, LoopUp, Zoom and Concur

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