Executive Assistant Office

M. ELIZABETH MARONAK

FOREST HILLS, NY 917-***-**** ***********@*******.*** LINKEDIN.COM/IN/ELIZABETHMARO Legal Executive Assistant

Executive administrative support professional with 10+ years of proven experience supporting C-suite executive leaders. Leverages expertise in day-to-day operations support, calendar and schedule management, and project support, as well as in partnering cross-functionally with internal and external stakeholder groups. Brings added value in representing senior decision-makers in Board and Executive Meetings.

• • • • • Shareholder Project Cross-Calendar/Facilities/Functional & Schedule Operations Program Partner-Collaboration Management Management Level Management Executive Support • • • • Budgeting Internal Streamlining Event & Meeting & External & Resource Operations Management Relationships Allocation Efficiency PROFESSIONAL EXPERIENCE

Kirkland & Ellis, LLP, New York, NY

Practice • Gatekeeper Assistant to and Real liaison Estate to Shareholders and Litigation and Practice growing Areas team of associates and paralegals 8/(2018 10-15 –11/attorneys) 2020 Managed, updated and coordinated calendars across varying time zones, conflicts and business intake

• processes, Executed billing course-processes of-business and meetings, collections conference for shareholder calls, client generating and board over meetings $2M per year, including executing write-offs, deferments, discounts, rate modifications, narrative edits, re-allocating time entries,

• confirming Handled multi-destination, data e-billing management international protocols relating and and follow-to private invoicing, up air on travel invoice vendor arrangements inquiries inquiries and (visas, expenses. detailed Coordinated itineraries and complex agendas.) Produced and distributed confidentiality agreements, real estate transactional documents, marketing

• Established presentations, onboarding engagement protocols letters, of audit administrative replies, spreadsheets resources and for (organizational 10-15) Summer charts and Fall associates. Served as liaison with Information Technology, Accounting, Facilities and Marketing teams Nelson Mullins Riley & Scarborough, LLP, New York, NY 7/2015 – 8/2018 Multi-Hybrid Role: Administrative Support/Facilities and Operations Management

• Supported Managing Director, Co-Chair of Investment Management Department, satellite office personnel, visiting attorneys from 20+ US office locations and clientele with administrative support, IT

• troubleshooting, Executed and monitored facilities multiple and operations e-calendar related and requests e-mail accounts, and office billing/management account reporting, expense reporting and reimbursements, coordinated logistics related to office meetings, depositions, interviews and

• social Produced, events edited for New and finalized York office documents and correspondence including but not limited to emails, retainer agreements, audit replies, invoices, marketing proposals, closing statements and term sheets, agreements,

• Non-Managed disclosure and followed-agreements up on and conflicts organizational check/business charts utilizing intake processes Visio and spreadsheets related to lateral

• recruiting Developed and vendor satellite relations office and budgeting negotiated business partnerships and corporate memberships with catering

• and Managed hospitality registrations businesses, and followed-computer up servicers on accreditation and supply for companies continuing while education procuring courses, bulk internal rates seminars/conferences, webinars and annual retreats for firm’s satellite office ELIZABETH MARONAK/Page 2

• • • • Established Recruited, Ordered Collaborated and trained standard maintained with and Boston operating mentored inventory office procedures to front of install supplies, desk desktop/and personnel pantry office laptop guidelines resulting items, hardware IT in equipment for optimal and satellite AV administrative and equipment, office office furniture while support providing office set ups for visiting personnel and clients

Paul Hastings, LLP, New York, NY 8/2011 - 7/2015

Client Service Specialist/Personal Assistant to Securities Litigation and Corporate Equity Shareholders

• Facilitated and managed day-to-day operations for senior shareholders in the corporate and litigation practices. Managed monthly client billing and collections for a team of 8 including managing over $1M in

• • • annually Personal Coordinated generated Assistant executive calendar, to billing Global expense travel and Chairman arrangements, collections reporting, of e-firm’s for file itineraries, 2 organization, corporate Litigation Visas, shareholders Department conflict/ground business transportation intake process and audit

• inquiries Produced and and follow-distributed up replies redlined and finalized quarterly reports, brochures, marketing bios, proposals,

• term Served sheets, as liaison legal with opinions, Information exclusivity Technology, agreements Library and related Resources, correspondence Recruiting, and Business memoranda Development and

• • Executive Provided Collaborated overview Management with firm of proprietary Committee Committee software on Summer and time-Associate entry Program and billing recruiting protocols and to onboarding newly hired objectives personnel OTHER ROLES

Jenner & Block, LLP, New York, NY (6/2010 – 8/2011) Administrative Assistant to Senior Corporate Partner, Intellectual Property Partner and supporting team Lovells, LLP, New York, NY (1/2007 – 3/2010)

Administrative Assistant to Intellectual Property Litigation Partners and supporting team EDUCATION

Queens Fashion College Institute CUNY, of Technology Flushing, SUNY, New York, New York, Bachelor NY, of Associate Arts in Sociology, in Applied Minor: Science, Psychology Merchandise Management SKILLS

Proficient in Microsoft Outlook, Word, Excel, PowerPoint, Visio, Slack, Interaction, Access, Adobe Acrobat, Chrome River Expensing, Elite Billing and Carpe Diem time entry software. IManage and NetDocs Legal Document Management Systems. MacOS. NYS Notary Public

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