Personal Assistant Manager
Resume:
REGINAH MOTEBU
Occupation
Administration Clerk
Total Years Work Experience
17
Age
47
Next Career Move
Administrative Officer
Job Location
Willing to relocate
Current Employer
Department of Justice and Constitutional Development
Availability
1 month
Contact Details
Cell phone
*******@*******.***.**
Residential Location
42 Fourie street Lydenburg,1120
Personal Details
Gender
Female
Nationality
South African
South African ID No
Language
Sotho, English, Afrikaans, Zulu
Profile
I started to work in the Department of Justice on 2001 at LC Soshanguve till to date as an Administration Clerk in the Finance section, 2010 I moved to Limpopo at Praktiseer court where I also work as the Administration Clerk in the criminal court Section and I was nominated as the cluster coordinator for monitoring and controlling documents for Appeals and Reviews, 2018 I moved to LC Lydenburg where I also work as an Admin clerk in the Finance Section with SAP experience.
Education
Grade 12
Memezelo High School.
Certificate-Professional Receptionist and Personal Assistant
Damelin Management School
1999.
Professional Courses / Training
2018
SAP
Department of Justice and Constitutional Development
2012
Office Managers and Clerks of the Criminal Court
Justice College
2006
Public Sector Applied Computer Literacy and Office Management
University of Pretoria
2003
Family Law
Justice College
2002
Financial Operation Course
Deloitte and Touché
Computer Skills and Developed skills
Pro Computrain College 1999 – MS word, Power point, Excel.
Motivation, Leadership
Communication, Commitment and Responsibility
Employment History
2.
FEBRUARY 2018
Department of Justice and Constitutional Development :LC LYDENBURG
ADMINISTRATION CLERK (SAP)
Responsibilities :
Maintenance deposit and pay out:
Bulk data capturing on SAP.
Create master data for depositor and add beneficiary and add dependants.
Create maintenance request.
Receive deposit in cash desk
Pay-out Beneficiary using SAP
Daily Bank Recon, Daily Audit Trail for all users, Bank Statement, Daily Print Screen for Bank Recon.
Daily capturing of beneficiaries document and maintenance of data on SAP.
Compile monthly reports.
Cash Journal:
Creating a request to receive cash from the bank.
Receive cash from the bank to the vault.
Pay Monies from the vault to the cash desk.
Receive monies or cheques from the cash desk into the vault.
Pay cash and cheques from vault into the bank.
Create request to the bank to collect cash and cheques from court.
Cash desk: (AOG single and bulk deposit )
Create master data.
Receive deposit, single post on account.
Change Document.
Print AOG Classification (J114).
Maintain CO to link the depositor with the beneficiary.
Create request.
Bulk deposit:
Receive bulk deposit and post on account.
Create Master Data for the office.
Split and transfer.
Print AOG Classification Register J114.
Maintain CO to link the depositor with the beneficiary.
Create request.
Bail (Single and Bulk deposit)
Create Master Data for depositor and add the accused.
Create security deposit.
Receive Security deposit in cash desk.
Refund the depositor.
Release bail and refund from the cash desk.
Forfeit and release bail.
Transfer from depositor to vote.
Bulk deposit:
Receive bulk deposit in the cash desk.
Create master data for each Depositor.
Create security deposit.
Split and Transfer to each depositor.
Deferred Fines deposit:
Create master data for depositor and add beneficiary.
Create request.
Create instalment plan.
Receive Deposit in the cash desk.
Compensation fine deposit and pay-out:
Create master data for depositor and add beneficiary.
Create request.
Receive Deposit in the cash desk.
Pay out from the cash desk or via EFT.
( Main Cashier- JDAS)
Account for Third Party Funds.
Reconciling the Cash Book
Uploading on DJINI the following documents on daily basis: Daily Bank Recon, Daily Safe Recon,
Payments of maintenance beneficiaries through JDAS.
Capturing on line payments through Standard Bank Business on Line.
Journalising payments from different companies through spread sheet.
SEPTEMBER 2010
Department of Justice and Constitutional Development: LC PRAKTISEER
ADMINISTRATION CLERK – CRIMINAL SECTION.
Responsibilities:
Maintenance of the record book
Update case progress on JDAS System
Issuing Witness fee vouchers through J49
Maintaining Appeal, Reviews, Deferred Fine and Compensation Fine Register.
Binding of Appeal and Reviews cases sending them to High Court within the prescribed period.
Manage finalised cases for Bail refund through JDAS.
Capturing Admission of Guilt fines, Bail deposit and Bail pay-out through JDAS
Classifying and Journalising Admission of Guilt.
Issuing J114 for checking.
Registering and capturing J175.
Capturing cases on ICMS and updating on daily basis.
Filling and storage of court records
Compiling criminal noc tool statistics.
ADMINISTRATION CLERK-CASH HALL ( Main Cashier)
Responsibilities:
Account for Third Party Funds.
Reconciling the Cash Book
Uploading on DJINI the following documents on daily basis: Daily Bank Recon, Daily Safe Recon,
Daily Bank Recon, Daily Audit Trail for all users, Bank Statement, Daily Print Screen for Bank Recon.
Payments of maintenance beneficiaries through JDAS.
Capturing on line payments through Standard Bank Business on Line.
Journalising payments from different companies through spread sheet
SEPTEMBER 2001
Department of Justice and Constitutional Development: LC SOSHANGUVE
ADMINISTRATION CLERK-CASH HALL (Counter Clerk)
Responsibilities:
Receiving maintenance cash deposit, Compensation fine, Deferred fine and Bail over the counter.
Allocating maintenance payments in accordance into the relevant file number.
Record daily mail into the remittance register.
Update the subsidiary register.
Compiling monthly statistics.
ADMINISTRATION CLERK
CHILDREN’S COURT SECTION
Responsibilities :
Issuing detention orders, foster care grant and court orders for place of safety.
Receiving reports from social workers and making appointments with the commissioner.
Canalising the social worker’s report before it appears to court.
Issuing Adoption orders, consent forms.
Opening the children’s court inquiry file.
Liaise with different stakeholders: Rehabilitation Centres, Family Advocate, Legal Aid Board, The Registrar of Adoption and Department of Social Welfare.
Updating the children’s court Register.
ADMINISTRATION CLERK (Domestic Violence Section)
Responsibilities :
Issuing Interim Protection Orders.
Issuing warrant of Arrest and subpoenas.
Updating Domestic Violence Register.
Compiling Monthly Statistics.
Filling
ADMINISTRATION CLERK(Estate Section)
Responsibilities:
Opening of Estate file.
Issuing Letter of Execution.
Update Estate Register.
Compiling Monthly Statistics.
Filing.
ADMINISTRATION CLERK
Maintenance Section
Responsibilities:
Opening Maintenance File
Attaching all relevant documents in the file.
Updating maintenance Register.
Filling.
OTHER DUTIES DIRECTED BY COURT MANAGER
Responsibilities :
Custodian of stationery and reserved stock.
Updating stationery register and reserve stock register
Achievements
I manage to find all the outstanding appeals court orders from High Court as back from 2002 for L.C Lebowakgomo.
References
Mrs S.A Du Preez
L.C Lydenburg
Mr M.J Nhlapo
Court Manager
L.C Praktiseer
Mr.P Marakalala
L.C Soshanguve
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