Administrative Assistant Office

SUMMARY

SKILLS

EXPERIENCE

VICTORIA LANG

**** ******** *****, *******, ** 30028 H: 770-***-**** **********@*****.*** Dedicated and seasoned Administrative professional with solid background in high-volume office environments focused on delivering exceptional clerical and operational support for construction professionals. Personable and communicative with friendly demeanor and sound judgment to handle diverse daily tasks with minimal oversight. Well-versed in managing office supplies, paperwork and project needs. I have trained other Administrative professionals to handle the volume and tasks of all that is involved with supporting multiple Project Managers. Strong work ethic, professional appearance and great initiative with over 30 years in multiple office environments. Memo preparation

Mail management

AR/AP

Directing visitors

Recordkeeping and bookkeeping

Routing packages

Data entry documentation

Report development

Routing correspondence

Organizing packages

Transmitting files

Excel spreadsheets

Microsoft

Tracking documents

Back office operations

Detailed meeting minutes

Program file distribution

Training and development

Insurance eligibility verifications

Self-starter

Results-oriented

Confidential document control

Organization and efficiency

Payroll liability and deductions

Resolving discrepancies

Self-directed

Microsoft Office

Administrative support

Inventory supplies

Information compiling

Office equipment maintenance

Resolving errors

Dedicated team player

Scheduling and calendar

management

Payroll and benefits

administration

Problem resolution

Shipping and receiving

Professional and mature

Protecting information

Schedule management

Strong interpersonal skills

Proofreading

Professional and polished

presentation

Inventory control

Bookkeeping

Maintaining cleanliness

QuickBooks

12/2003 to 10/2016 Administrative Assistant

Choate Construction Company Atlanta, GA

Supported up to 10 Project Managers at a time, typing Contracts, Purchase Orders, Change Orders and letters. Answered their calls, emails, booked travel arrangements, organized and put together many monthly reports. I also worked with our accounting department, using Vista.

Organized conference room space and materials for internal and customer meetings, took notes and distributed meeting minutes to support executive needs

Created PowerPoint presentations used for business development Generated shipment invoices, prepared packages and set up courier deliveries for customers

Maintained up-to-date department organizational chart Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and ensure compliance with company policies and procedures

Communicated with vendors to place and receive orders, request maintenance services and deliver instruction on behalf of office management

Processed financial documents including contracts, expense reports and invoices

Wrote email messages, memos and business letters for management and proofread all documentation to provide error-free correspondence Set up and maintained physical and electronic filing systems Coordinated project materials, including managing physical and digital files, monitoring spreadsheets and updating reports Guided administrative and professional staff through computer and software problems

Assisted with administrative tasks, including filing, answering phones and various other administrative duties

Coordinated domestic and international travel, hotel and transportation needs for staff

Directed customer communication to appropriate department personnel, in addition to providing information to resolve inquiries and bolster customer satisfaction

Entered invoice data into company's Vista/Viewpoint system and updated details, including customer contacts and delivery dates to keep information current

08/1996 to 11/2003 Administrative Assistant

R.W. Smith Company Marietta, GA

Assisted with administrative tasks, including filing, answering phones, typing Contracts, Purchase Orders and Change Orders. Typed letters and email correspondence, made travel arrangements and supported the Project Managers with other daily tasks

Coordinated project materials, including managing physical and digital files, monitoring spreadsheets and updating reports Generated shipment invoices, prepared packages and set up courier deliveries for customers

Set up and maintained physical and electronic filing systems Maintained up-to-date department organizational chart Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and ensure compliance with company policies and procedures

Processed financial documents including contracts, expense reports and invoices

EDUCATION AND TRAINING

Wrote email messages, memos and business letters for management and proofread all documentation to provide error-free correspondence Directed customer communication to appropriate department personnel, in addition to providing information to resolve inquiries and bolster customer satisfaction

Coordinated domestic and international travel, hotel and transportation needs for staff

Created and maintained spreadsheets and developed administrative and logistical reports

Communicated with vendors to place and receive orders, request maintenance services and deliver instruction on behalf of office management

Kennesaw State University Kennesaw, GA

Contact this candidate