Manager Administrative Assistant

Summary

Personable accounts payable and administrative assistant with friendly demeanor and sound judgement to handle diverse daily tasks with minimal oversight. Well-versed in invoicing, payroll, schedule management, event coordination and financial reporting. Skills

Jobsite AP / Administrator October 2017 - Current

McNally Tunneling, Westlake, OH

● Accounts payable for multi-million dollar clean lake project

● Payroll processing, equipment timesheet tracking and submission, project employee documentation tracking

● Processing of the monthly accruals

● Responsible for preparation and submission of project transmissions and receipt and filing of incoming correspondence

● Coordinate meetings and arrange travel and hotel accommodations for co-ops and guests

● Carry out other responsibilities as assigned by the Project Manager Legal Transcriber January 2016 - September 2017

E-Typist Inc., Cleveland, OH

● Transferred audio recordings into typed documents sent by attorneys from various law firms across the country

● Transcribed documents from court proceedings, dictated notes, recorded depositions an many other sources of legal record Administrative Assistant October 2014 - December 2015 DialogTech Inc., Independence, OH

● Assisted the Accounting Manager by updating the credit card payment spreadsheet daily

● Processed collections for delinquent accounts

● Arranged travel and hotel accommodations for international and domestic business meetings and trips

● Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports

● Managed scheduling for all senior staff

Office Manager May 2012 - May 2014

Griswold Home Care, Brunswick, OH

● Entered invoice data into Quick Books and updated details, including customer contacts and delivery dates to keep information current

● Oversaw day to day operations including receiving and organizing correspondence, answering and forwarding calls and creating business letters and records

● Organized patient files and streamlined operations to improve efficiency

● Interviewed caregivers and matched them them with clients for compatibility

● Communicated with patients to resolve inquires, schedule appointments and address billing questions General Studies 1992 - 1995

Cuyahoga Community College, Parma, OH

Safety Training

Compliance Training

Certificate in NSC Defense Driving Course

********@*****.*** JOANNE 440-***-**** linkedin.VASAS com/in/joanne-vasas2723646 JV

● 25 years of administrative experience

● Invoicing and billing

● Payroll administration

● Accounts payable

● Schedule Management

● Loyal team player

● Microsoft Office

● Quick Books

● Jonas

● Chrometa

● TeamViewer

● Excellent oral and written skills

Experience

Education

Contact this candidate