Executive Assistant Manager

Lisa Kodrin

San Diego, CA 440-***-****; ****.******@*****.***

Hardworking, highly motivated Executive Assistant for President of HII Fleet Support group. Very dependable professional with many years of experience supporting senior executives. Exceptional ability to execute in a fast paced environment and multitask. Proven strong leadership, outstanding communication skills, workload prioritization and teamwork. Very dependable, dedicated and committed.

Skills

Calendar Management

Confidentiality

Travel Planning

Project Management

Expense Control

Vendor & Supply Management

Facility Management

Leadership

Problem Resolution

Staff Hiring & Training

MS Office

Financial Documents

Personal Matters

Communication

Work History

Manager, Project Management

March 2020 to Present

Huntington Ingalls Industries; Fleet Support Group

San Diego, CA

Oversees and manages the operational aspects of ongoing projects and serves as liaison between project management and planning, project team, and line management. Reviews status of projects and budgets; manages schedules and prepares status reports. Assesses projects and issues and develops resolutions to meet productivity, quality, and client-satisfaction goals and objectives. Provides guidance to leadership and interacts regularly with customers. Develops mechanisms for monitoring project progress and for intervention and problem solving with project managers, line managers, and clients. Performs variety of activities in support of functional areas such as finance, purchasing, and human resources for a specific project/business/technical unit. Gathers, collects, records, tracks and verifies data and information from multiple sources. Compiles reviews and analyzes data. Uses software for functional area, to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. Design processes to enhance workflow. As the Resource Manager, I am responsible for a large variety of duties. Some of the duties I am responsible for include:

Submitting all CAC card request

Assist with the entire hiring process, start to finish

Submit visit requests, DBIDS requests and security form 1’s for clearances

Onboarding new employees and making sure they have all their required training

Coordinate OSHA/firewatch training, coordinate PPE

Assist with assigning tasking to new hires

Help the program managers move employees around to different tasking by monitoring workforce qualifications and task requirements.

Assist with promotions

Manage Employee of the month program

Travel assistance; cc application and travel direct deposit form

Special projects as requested by Senior managers

Executive Assistant to President And Facility Manager

June 2007-March 2020

Huntington Ingalls Industries; Fleet Support Group

Virginia Beach, VA

Assist the President and other executives as needed. Maintain calendar and e-mail, Provide administrative support to all FSG Directors, Schedule VIP travel to include first class airline reservations. Prepare and review reports, spreadsheets, and presentations relative to executive’s assignment. Prepare confidential reports, charts and tables regarding operations, staffing changes and accounts. Professionally answer and direct incoming calls to the President. Coordinated meetings and events including finding a location, catering, attending the events to provide supports, prepare materials, and other needs for a successful event. Arranged after hour social events. Handle corporate credit card account and reconcile monthly bill. Develop and maintain effective business contacts with vendor and service. Supervise facility staff and delegate projects as needed. Create and maintain facility budget and lease space allocation, manage facility renovations and buildouts, order furniture and track employee locations. Schedule monthly business review meetings and maintain calendar and organizational charts. Act as liaison in requesting assistance, following up with and resolving issues associated with administrative functions including Human Resources, Facilities, Contracts and Operations. Numerous other duties as required.

Other duties I have preformed:

Manage uniform program

oResponsible for placing all MMTS deck plate employees and supervisors in uniform. Track 19 locations and ensure over 700 employees are properly outfitted and manage changes

oReview and maintain monthly consolidated bill ranging from $9,000 to $12,000

oManage the uniform rental program; average yearly cost is approximately $120,000

oManage the uniform purchase program; average yearly cost is approximately $19,000

Financial Support

oTravel Coordinator (foreign and domestic) for the Director and all associated reports; process TARs, schedule and coordinate travel; process TERs and BERs

oManage correspondence for Director. Average yearly amount spent is $51,600

oReconcile charge receipts against monthly corporate credit card statement

oMaintain and manage operation TAP; responsible for a $229,320 budget. Distribute and track separate amounts for each division

oBudget and arrange offsite meeting

oPurchase, budget, manage, and disburse logo gear, hard hat stickers, employee of the month jackets, recognition, and retirement clocks; average yearly cost is $93,000

Manage and maintain overall schedule for the Director of Operations

Compile and prepare weekly reports; distribute and collect survey data

Supervise MMTS Travel Coordinators

Support all direct reports and act as Corporate liaison

oSupport Operations Controller – Run Costpoint reports, track MMTS cell phones, distribute overdue accounts

oSupport Quality Manager – Assist with travel as needed, created NAVSEA standard item booklets

oSupport Training Manager – Planned and coordinated 3 Apprenticeship Graduations with a budget of $2,500 apiece

oSupport Operations Business and Strategic Development – Assist with the creation and routing of teaming agreements as needed; support and assist with travel arrangements; compile survey results; compile information for special staff meetings

oSupport 5 PMO managers – Act as a liaison between PMO managers and the Director of Operations

oSupport Corporate Office – Planned and coordinated the AMSEC corporate holiday party with a budget of $3,000; coordinate annual ALS picnic; support AMSEC Director of Business Development; schedule meetings and coordinate food arrangements/catering; support EH&S Department in creating, ordering, and dispersing emergency contact cards; assist HR with schedule coordination, interviews, and signatures

Project Management Analyst - introduced to the following:

oBuild and track estimates, funding received, fund expenditures, and reporting

oInput and maintain Estimates and Completion (EACs)

oReview and process timesheet corrections and review timesheets for errors prior to submission

Education

Bachelor of Science: OCCUPATIONAL TECHNICAL STUDIES, 2006

Old Dominion University - Norfolk, VA

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