Executive Assistant Property Manager

COLBY STREETER WHITE

www.linkedin.com/in/colby-streeter-white New York, NY *****.********@*****.***

Professional Summary

Skilled Management professional with over 10 years of transferrable experience in back-office operations and department-based management, in a corporate setting. Extensive experience in providing comprehensive administrative support, including contributing to business planning and executive-level reporting. Continually exceeds expectations by building strong relationships and works well with people at all levels of the organization, including stakeholders, customers and vendors.

Skills

Staff Hiring, Development & Mentoring

Strategic Planning & Project Management

Developing Systems & Driving Efficiencies

Research Skills & Program Evaluation

Maximizing Profitability & Productivity

Budget Management & Controlling Expenses

Bidding Negotiations & Contract Execution

Invoice Processing & Reconciliation

Developing & Improving Policies

Facilitating Unit Transfers & Leasing Processes

Social Media Group Page Management

Excellent Verbal & Written Communication

Work History

Property Manager 08/2019 to Current

Veritas Property Management – New York, NY

Successfully managing all phases of day-to-day operations, while preserving open lines of communication between all involved parties and collaborating with Department colleagues, Board members, residents, and vendors.

Establishing and refining administrative and staff processes for a mixed co-op and condominium portfolio of 8 properties, while composing and distributing general building and resident-specific memoranda.

Effectively collaborating with the Closing team to facilitate unit transfers and leasing processes, as well as coordinating with Engineers and Construction teams for the completion of capital projects.

Providing annual budgeting and expense management along with variance analysis, while working closely with leadership to achieve all targeted leasing objectives, operating expense controls, and year end NOI for each property.

Monitoring and controlling expenditures in accordance with approved property-specific budgets, providing recommendations for differing or capitalizing work, as well as capping pricing increases, seeking competitive bids, and ensuring timely payment.

Strategically managing complex projects including property repairs, unit renovations, and property improvements, handling bidding negotiations, while also creating a monthly preventative maintenance calendar.

Administrative Assistant 04/2010 to 04/2014

Rose Associates, Inc – New York, NY

Successfully provided administrative support to 3 Property Managers, 1 Managing Director, and multiple Resident Managers across various sites, with a portfolio of 5 rentals with 800+ units and 5 Coops & Condos with 580+ units.

Organized, prioritized, and multi-tasked complex operations and projects, anticipating future needs and deadlines of leadership, while proactively identifying opportunities to improve work processes/flow.

Partnered with executives on meeting preparation and material coordination to ensure effective use of time and resources, as well as worked with Associates in other Departments to gather data and trend information for materials.

Strategically managed calendars, including Board and staff meetings, while using Outlook, MeetingWizard, and FreeConferenceCall.com, using discretion and judgement to determine priority of meetings.

Organized various spreadsheets using Excel to monitor capital expense budgets, alteration projects, renovations, membership reports, and various financial reporting documents.

Efficiently coordinating catering services for monthly, annual, and special shareholder meetings, in addition to composing Board meeting minutes, while communicating daily with Boards, residents, and vendors.

Composed and edited staff and resident correspondence, and proofread and edited monthly newsletters, as well as composed resident charges along with membership contracts, processing invoices.

Property Assistant 10/2007 to 04/2010

SL Green Realty Group – New York, NY

Came aboard as an Office Service Administrative Assistant & Receptionist, screening and routing incoming calls, email, and mail, while maintaining daily communication with tenants, vendors, and contractors.

Efficiently coded and processed invoices and composed chargeback dues for shipping services, as well as monitored supply inventory and dispensed supplies upon request.

Received a promotion to PA in 2008 and effectively provided administrative support for the immediate management team executives, building security and engineering staff, and commercial tenants, appropriately handling confidential information, while liaising between the operations and finance departments on various tasks.

Performed heavy scheduling and calendar management for commercial tenant deliveries and maintenance events.

Strategically oversaw the organizing and sorting of administrative files, both hard copies and electronic shared files, while also maintaining office directories, including updating employee and building emergency contact lists.

Composed Provider Service Agreements, monitored vendor insurance, and maintained schedules of management and building events, as well as processed invoices, purchase orders, and certificates of capital improvement.

Supported tenants with service requests via the Workspeed Management System and maintained service reports, in addition to composing tenant charges, property-specific monthly/quarterly accrual and variance reports for a $1M+ annual budget, using Excel and Yardi.

Other Work Experience

Property Manager – Douglas Elliman Property Management, New York, NY – 2018 to 2019

Assistant General Manager – Roseterra Management, New York, NY – 2018

Assistant Property Manager – Buchbinder & Warren, LLC, New York, NY – 2015 to 2018

Assistant Property Manager, Executive Assistant & Team Coordinator – FirstService Residential, New York, NY – 2014 to 2015

Technical Skills

Microsoft 365, MacOS Programs, Google Workplace Software, Production, Avid Exchange, OnBase, Skyline, Yardi, Leasehold, Adobe Acrobat, CutePDF, ACRIS, ClickPay, BuildingLink, SiteCompli, MRI Software, Zoom, GoToMeeting, Citrix, Dropbox, Doodle

Education

Capella University – 12/2017

Master of Science in Human Behavior

Ashford University – 12/2009

Bachelor of Arts in Psychology

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