Executive Assistant Administrative

TINA L SHARAMITARO

****.***********@***.***–949-***-****, Rockwall, TX 75032

SUMMARY

Resourceful Executive Assistant adapt of managing multiple projects, providing exceptional customer support, and serve as a primary contact for and liaison between management, sales team, clients and vendors. Highly self-motivated and a solid work ethic. Skilled at multi-tasking and maintaining a strong attention to detail. Proficient in Microsoft Office Software, Concur, Microsoft Dynamics CRM, Corel Word Perfect 6.1, CBISA Rollup Software, MAS and SAP Operating Systems, Perceptive, Survey Monkey.

HIGHLIGHTS

Scheduling

Travel arrangements

Customer relations

Meeting support

Document management

Creating presentations

Budget management

PROFESSIONAL EXPERIENCE

Providence Irvine, CA July 2018 – Present

Senior Executive Assistant

Provide reliable, confidential and consistent assistance to the Chief Integration and External Relations Officer, AVP, Marketing and Communications. Responsible for arranging appointment schedules, calendars, e-mail processing; coordinate extensive domestic and international travel for Company Officers, flight arrangements, transportation, overnight accommodations; organize and coordinate on and offsite meetings, prepare agendas, arrange keynote speakers, prepare handout materials, and arrange logistics; prepare and revise various, Word, PowerPoint, and Excel presentations/documents, BOD materials, compose and edit correspondence from dictations and verbal direction; establish, maintain and update files, database records, and other documents.

Key Accomplishments:

Coordinated large meeting for Director and Above leadership. Worked with a core team to develop meeting structure, organized keynote speakers, maintained strict budget guidelines with venue, and developed survey to distribute to participants regarding meeting feedback.

Recognized for successfully managing AP/AR invoicing through budget tracker and vendor accounts and creating reports to show comparison of vendor accounts.

Siegfried Irvine Irvine, CA August 2009 – July 2018

Executive Assistant

Efficiently provide reliable, confidential and consistent executive assistance to the President/CEO, Executive Vice President/General Manger, Vice President Drug Products, and Executive Vice President of Finance; responsible for arranging appointment schedule, calendars, e-mail processing; coordinate extension domestic/international travel; organize and coordinate on and offsite meetings, prepare agendas, arrange keynote speakers, prepare handout materials, and arrange logistics; manage day-to-day benefit administration, coordinate new employee orientation to all incoming personnel regarding benefits; prepare and revise various Word, PowerPoint, and Excel presentations/documents, BOD materials, compose and edit correspondence from dictation and verbal direction. Coordinate tradeshow setup, order booth materials, prepare necessary marketing materials, and arrange booth logistics; oversee day-to-day function of office administration.

Key Accomplishments:

Responsible for maintaining and implementing Sage CRM Software to Management Sales Team. Created a training module to teach the sales team how to use the software and document all leads.

Prepare open enrollment presentation to employees regarding yearly benefit changes.

Surmodics Irvine, CA February 2009 – June 2009

(staffed by Abbott)

Executive Assistant

Assistant to the President of Ophthalmology. Manage and screen all incoming calls; arranging appointment schedules, calendar and travel; prepare and revise various Word, PowerPoint, and Excel presentations/documents, and prepare invoicing; coordinate tradeshow conferences, order booth materials, prepare necessary marketing materials, arrange on-site meetings with customers, and arrange booth logistics; assist with daily function of office.

Mercy Health Chesterfield, MO March 1994 – December 2008

Executive/Administrative Assistant

Assistant to the Vice President of Mission and Ethics, Executive Director of Community Outreach and HIPAA Privacy Officer/General Counsel. Manage and screen all telephone calls; organize and coordinate on and off-site meetings, prepare agendas, arrange keynote speakers, prepare handouts, arrange logistics; schedule all appointments; arrange all travel; prepare and revise Word, PowerPoint, and Excel presentations, newsletters, prayer services, manuals.

Key Accomplishments:

Create Community Benefit reports for the various ministry supported. This entailed gathering documentation from each ministry and developing a quarterly report that consisted of graphs and information regarding what each ministry was working on for the particular quarter.

Gathered all HIPAA complaints for each of our ministries and rolled up into a report in Excel that showed the various complaints.

Coordinated Ethics Education Conference working with keynote speakers, hotel coordination, and registration.

Environmental Management Corporation O’Fallon, MO March 1991 – March 1994

Administrative Assistant

Responsible for appointment scheduling; calendaring; travel; prepare and revise various WordPerfect documents; assist as back up to receptionist.

Key Accomplishments:

Worked with the Director of Marketing to prepare proposals for various job that were bid.

Paric Corporation O’Fallon, MO July 1989 – March 1991

Receptionist

Manage and direct telephone calls; greet visitors; assist with various clerical duties.

EDUCATION:

Southeast Missouri State University

1987 – 1988

St. Louis Community College Meramec

1988 – 1991

CERTIFICATIONS:

Targeted Selection Interviewing

REFERENCES:

Available upon request

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