Administrative Assistant

*

MICHAEL BRUCE

**** *********** ***** **** ******, FL 34684

361-***-**** *********@*****.***

ADMINISTRATIVE ASSISTANT

Providing administrative disciplines that enhance productivity, seamless function and accurate office operations. PERFORMANCE SUMMARY

Military Veteran with over 20 years of administrative experience at various organizations. Proven ability to organize and facilitate staff support duties including compiling and distributing information, coordinating meetings, maintaining calendars, implementing policy adherence, and overseeing special events. Recognized for establishing standard process flow and business efficiency.

PROFESSIONAL SKILLS

Technical

• Project development

• Accounts Payable/Receivable

• Emphasis on attention to detail

• Create and analyze data reports

• Track itinerary and appointments

• Revise and catalog policy records

• Replenishment Purchasing

• Standard office equipment operation

• PowerPoint, Excel, Word, Outlook, Access

• Google Docs, Lotus Notes, Deltek and Blue Beam

Communication

• Driven team work ethic

• Savvy and resourceful

• Adaptive to training and projects

• Dependable task expediency

• Devising new process methods

• Customer services support

• Problem resolutions advocate

• Compose/Dispense correspondence

• Task delegation and follow-up

• Greeting and phone etiquette

PROFESSIONAL HISTORY

Administrative Assistant for VP of Design & Construction, Stellar Partners, Inc. Consultant Employee w/K-Force Staffing: Aug 2019 – Mar 2020

• Successfully designed a universally fluid invoice tracking matrix; comprised of six airport merchant store construction projects (roughly over $10 mil), in order to tally approximate spending history for a period of two years.

• Managed planning calendar for the VP of Design & Construction; to include departmental meetings, project related appointments, domestic air travel arrangements, detailed itineraries and submitting monthly expense reports.

• Lead in the tracking and maintenance of construction capital expenditures for all incoming contractor invoices; maintaining records, adjusting contingency budgets to match contract approved costs & applying bill-coding for A/P.

• Provided follow-up and active relations with project vendors in regards to invoice status inquiries and payment tracking. Application Processor, AAA Scholarships

Consultant Employee w/Managed Staffing: Apr 2019 - Aug 2019

• Manually entered scholarship candidate applications into the program tracking database for over 500 potential awardees.

• Reviewed candidate applications for accuracy, completeness and overall income-based eligibility - communicating any discrepancies or missing documentation through client correspondence before awarding funds.

• Prepared weekly application status reports, monitoring scholarship quotas for awards, denials or suspensions over the peak periods throughout the school year.

Administrative Assistant, FKP CannonDesign: Apr 2018 - Jan 2019

• Directed facility continued education program(s) for over 60 employees; implementing AIA, ADA and IIDA license courses through third-party vendors and corporate approved learning sessions.

• Functioned as Accounts Payable/Receivable liaison; assigning billing codes for over $3 million in project-based invoices and office overhead costs for OPL approval and corporate Accounting submissions.

• Managed the office calendar for multiple daily business development meetings; also planning for special events to include a client Open House Gala for over 70 guests and an Employee Engagement corporate massage incentive event.

• Acted as crucial support in reviewing expense reports for tri-level approval and tracking vendor liability insurance certificates.

2

MICHAEL BRUCE

3780 Sweepstakes Court Palm Harbor, FL 34684

361-***-**** *********@*****.***

Clerical Assistant III, RR Donnelley: Oct 2016 - Sept 2017

• Supervised facility safety audits, monthly manager meetings and policy training to minimize incidents and boost safety awareness, resulting in decreased incidents by 25%.

• Conducted compliance reviews of Environmental and Safety records, assessments and preventive maintenance with department managers.

• Tracked, ordered and sustained medical First Aid supplies, maintaining 100% safety response for facility. Customer Support Associate, At Home Retailer: Nov 2015 - Oct 2016

• Provided customer assistance and support, promoting product sales and a friendly shopping atmosphere.

• Processed cashier transactions, product spoilages and customer credit inquiries while sustaining upkeep of the front end.

• Maintained various department areas in product display, restock, cleanliness, pricing and organization. Materials Coordinator, Alliance Technical Services (CCAD): Dec 2013 - Sept 2015

• Successfully recognized by senior management for enforcing environmental safety awareness protocol with identifying two major safety hazards during manufacturing operations.

• Monitored, compiled and maintained database records, in-process production transactions, and current status of on-hand materials.

• Reviewed production schedules and related information with department supervisors to determine material requirements. Inventory Associate, 3M Electronic Monitoring: Apr 2011 - May 2013

• Collaborated in transaction delegations with sales teams to successfully launch a new electronic monitoring campaign to over 50 national correctional facility clients.

• Praised by senior management for outstanding customer relations and dispute resolution which improved business affiliations with contracted client.

• Monitored and controlled inventory accuracy metrics integrity. MILITARY

United States Army

Administrative Supply Sergeant (E-5), Honorable Discharge

• Directed the redistribution of nearly $12 million worth of equipment to other organizations, cutting overall equipment surplus by 80%.

• Gathered information, analyzed data, and proposed support recommendations for the Unit Commanding Officer.

• Ensured efficient supply chain and logistics management in a fast-paced environment.

• Conducted work performance counseling and program training for over 30 personnel.

• Prepared and briefed all organizational monthly, quarterly and yearly budget reports. EDUCATION

HS Graduate

Rocky Mount Senior High, NC

Contact this candidate