Accounting Specialist

PROFESSIONAL SUMMARY

Driven professional with *.5 years' experience in accounting operations. Expert in acute numerical acumen to effectively collect, analyze and report key financial data. Exceptional ability to juggle multiple projects while working cross-functionally with company teams and department heads.

SKILLS

●AP and AR management

●Processing invoices and check runs

●Collections

●Month-end reports

●Account reconciliation

●AP Accrual

●Oracle, Quickbooks, Salesforce, Pentagon

●MS Excel (V-Lookups, Pivot Tables)

Typing speed 80+WPM

WORK HISTORY

Accounting Specialist (Contract),, 06/2020 to Current

AMETEK - FMH Aerospace

●Managed Accounts Payable department through oversight of invoice processing, performing check runs, and assisting in month end close

●Managed Accounts Receivable department through oversight of cash receipt reports, application of payments to correct invoices, issuing credit memos, and collections

●Evaluated customer financial and credit history using D&B Reports to determine credit limits and financial risk

●Drafted payment agreements for new customers

●Updated payment agreements for delinquent customers by reducing terms or placing customers on COD

●Maintained systematic, accurate, and timely processing of vendor invoices and credit card charges

●Verified quantity, pricing, shipping charges, and miscellaneous charges for all invoices

●Tracked invoice discrepancies by maintaining an AP Discrepancy Report through Excel

●Performed weekly check runs in compliance with standard operating procedures

●Prepared AP Aging and Check Payment Registers, including Preliminary and Final Payment registers

●Perform manual check runs as needed for urgent orders

●Executed Accrual Write Offs, Accrual Reconciliation, and monthly AP Accrual

●Ensured credits are received and processed for outstanding memos

●Maintained vendor accounts by reviewing weekly statements

●Reconcile accounts payable transactions by resolving payment discrepancies and confirming all vendor payments have been applied correctly

●Provided supporting documentation for audits

●Ability to operate a computer keyboard and 10-key calculator by touch

●Clarify any questionable invoice items, prices or receiving signatures

●Ability to process and follow up on rush items

●Customer service orientation and negotiation skills

●Performing daily office tasks- including answering phones, responding to emails, processing mail, filing, etc.

Accounting Specialist, 04/2018 to 5/2020

Fourwinds Aviation

●Managed accounting department through oversight of accounts payable/receivable and collections

●Managed collections totaling +24 million

●Tracked business revenue and costs with Excel and Salesforce, diligently reconciling accounts to maintain high accuracy

●Increased profit by +4 million quarterly by collecting on all open accounts in a timely manner

●Reduced accounting variances by investigating and resolving internal discrepancies

●Supported operations by managing professional communications, tracking data and managing records

●Methodically reviewed documents and accounts for discrepancies and resolved variances

●Created reports for the Vice President to track payment allocation to invoices

●Composed discrepancy reports for incoming aviation part shipments

●Created credit limit reports for all clients

●Developed and updated spreadsheets and databases to track, analyze and report on revenue data

●Updated status reports by entering new yields and quotes

●Resolve all invoice discrepancies through prompt, concise communication

●Protected all confidential information to prevent loss of business assets

●Enter data from repair orders for maintenance and repairs for aviation parts into computer system

●Accurately maintain work orders and financial records

Collections Specialist (Contract), 06/2017 to 08/2017

Horsemen Investigations

●Responsible for collections on 60+ accounts totaling approximately $800+ thousand in balance

●Reviewed invoices making sure all information was accurate and requirements were met

●Prepared cash forecast spreadsheet on a weekly basis

●Reported any invoice discrepancies such as short payments, claim number errors to manager

●Reviewed aging reports and identified customer accounts for efficient collections

●Prepared weekly aging reports for management with detailed notes

●Worked with Account Managers and Account Assistants to resolve any invoice discrepancies

●Negotiated payment plans with customers who had trouble paying the full balance

●Sent 15-20 collection emails daily to customers following up on past due invoices

●Opened mail and distributed to corresponding department

●Accountable for reducing delinquency of accounts

●Perform other assigned tasks and duties necessary to support the Accounting Department

Accounting/Administrative Assistant, 2/2016 to 5/2017

Aspen Technical Alarms

●Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions

●Composed internal memos and external correspondence for senior management and reviewed all documentation to eliminate errors

●Performed general office duties, including answering multi-line phones, routing telephone calls or messages to appropriate staff and greeting visitors

●Maintained staff directory and company policy handbook for human resources department

●Routed incoming calls and faxes and drafted detailed messages to expedite response

●Sorted and distributed office mail and recorded incoming shipments for corporate records

●Supported President through personal document management, calendar organization and collateral preparation for meetings

●Reconciled all company accounts, including credit cards, employee expenses and commissions

EDUCATION

Bachelor of Arts: Psychology

California State University - Long Beach, CA

Dean’s List, President’s Honor List

●Member of National Society of Collegiate Scholars, 2016 to Current

Fountain Valley High School

Scholar with Honors

REFERENCES

Rose Bacaoco (AMETEK- FMH Accounting Manager)

Cell: 949-***-****

Corey Baldwin (Fourwinds Aviation Director of Operations)

Cell: 714-***-****

Iriz Gonzalez (Horsemen Investigations Accounting Manager)

Cell: 949-***-****

Contact this candidate