Administrative Assistant Office

JILL SOBEL

**** **** ******, ********, ** ***** 303-***-**** *********@*****.***

Resourceful and experienced administrative assistant adept at building relationships, communication, problem solving skills and exceptional attention to detail. Able to exercise initiative and demonstrate flexibility in time management, organization and administration.

Bookkeeper/Office Manager – Fruit Revival 2018 to present

● Enter deposits into QuickBooks from Citywide bank lockbox

● Deposit cash and checks mailed directly to us and take to bank as needed

● Monitor office supply levels and purchase as needed

● Monitor vendor suppliers and compare pricing from competitors as needed

● Make sure expenses are paid in a timely manner (i.e. utilities etc.)

● Purchase supplies and equipment as authorized by management

● Monthly billing of invoices to customers, process credit card receipts & compile overdue payments

● Maintain and supplement as needed petty cash fund

● Maintain filing system of past and current employees, HR paperwork and vendors

● Process payroll biweekly in a timely and accurate manner

● Provide information to the accountant regarding sales tax payments due and cleaning up QuickBooks

● Provide accountant with information needed to reconcile accounts.

● Ensure that accounts receivables overdue is collected promptly and billing processes

Office Administrator – Holy Cross Lutheran Church Wheat Ridge 2012-2018

●Enter and maintain church database with new addresses for members and vendors using ACS software in addition to several rolodexes and online church directory

●Generate all thank you letters and donor acknowledgements from funeral donations

●Assist with financial management: Prepare credit card and reimbursement reports, reconcile receipts, prepare check requests, prepare bank deposits, code payables, and receivables

●Greet visitors and members, answer phones, and maintain office and computer equipment

●Maintain social networking sites including Facebook and Constant Contact weekly newsletter

●Supervise a staff of 3 to 5 office volunteers including scheduling, and delegation of duties

●Execute weekly church bulletin using Publisher. Layout, edit and print 250 copies weekly.

●Prioritize weekly schedule according to publication deadlines and adjust according to special functions and events

●Oversee layout of 30 plus page Annual Report using Microsoft Publisher and Adobe PDF

Administrative Specialist – Regis University 2009-2012

Department of Professional Studies - Marriage and Family Therapy

●Provide assistance with grant proposals, reports and program progress reports

●Provide support for departmental staff of 18 professors including but not limited to: attending faculty meetings, note-taking and timely drafting and editing of meeting minutes

●Assist in annual department and university-wide events including new student orientations

●Conduct research for Association for Marriage & Family Therapy (AAMFT) credentialing

Bookkeeper/Sales Administrator- Earthworker’s Emporium 2004-2010

● Responsible for balancing business and personal accounts, and bank reconciliations

● Tracking account payables and aggressive at collecting overdue vendor collections

● Preparation of purchase orders, invoices and travel expense reports

● Prepare and mail customer invoices/billing statements

● Assist with preparation and management of Accounts Receivables and Payables

● Assist with sales tax monthly and staff payroll

● Reduced spending costs by effectively researching and analyzing overdue accounts

● Improved debt collections and aging from averages of over 90 days to under 30 days

● Monthly bank business account reconciliation and reporting to accounting firm

● Establish relationships with accounts payable department managers

Software Expertise: Microsoft Word, Access, Publisher, Access, Excel, QuickBooks, Adobe, Practice CS, Bill.com, Receipt bank, Liscio, Ultra Tax

English Degree/Education University of Wisconsin Milwaukee, BA 1982

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