Executive Assistant

Lesley L. Sze

***********@*****.*** 516-***-****

SUMMARY:

Executive Assistant with 10+ years of experience supporting senior management leaders in Financial Services industry looking for career growth using cultivated skillset

EDUCATION, SKILLS, AND CERTIFICATION

Long Island Business Institute New York, NY

Certificate in Court Reporting Feb 2009 – Jun 2011

GPA: 4.0; Alpha Beta Kappa Honor Society; President’s List; Dean’s List; Horizon Scholarship Winner 2010

Sacred Heart Canossian College of Commerce Hong Kong

Certificate in Secretarial Studies Sep 1983 – Jun 1984

Language: Fluent in Mandarin, Cantonese, Shanghainese, and English

Skills: Senior Management (C-Suite) Administrative Support / Time Management & Organizational Skills /

Project Management / Travel Coordination / Meeting Logistics / Event Planning /

Proficient in Microsoft Office (Word, Excel, PowerPoint & Outlook), Google, Zoom, web browsers

Certification: Notary Public of the State of New York

WORK EXPERIENCE

Standard Chartered Bank New York, NY

Executive Assistant to General Counsel Sep 2015 - Dec 2019

Managed full range of professional administrative support and personal assistance to ensure smooth office functioning for General Counsel, Regions and Europe & Americas, and Global Head, Legal, Government Investigations, plus partnered with Business Planning Manager to provide extended support to legal teams in Americas with regulatory reports

Acted as gatekeeper/key point of contact; anticipated actions in advance; provided updates to General Counsel on current initiatives and urgent issues, and monitored flow of multi-platform communications to and from General Counsel’s office

Liaised between Senior Management Groups, Legal Teams, administrative support teams, and relevant internal and external stakeholders globally to ensure timely submission of materials to General Counsel

Organized on-site Continuing Legal Education (CLE) sessions for legal teams with external law firms

Collaborated and prepared meeting materials, correspondence; managed complex calendar, prioritized and handled scheduling changes proactively with appropriate judgement

Organized and executed meetings and internal/external events; oversaw on-site details including venue, facilties, technical needs and catering arrangements

Coordinated business travel logistics, prepared agendas and itineraries, processed expense claims, and approved various requisitions as General Counsel’s proxy on company system

Maintained organization charts, various email distribution lists, updated visiting staff log for contingency purposes, tracked invoice payments for legal services provided by external vendors

Handled periodic administrative reports; consolidated responses from General Counsel’s direct reports for approvals

Provided full backup administrative support to CEO Americas and Regional Head CIB as needed and provided interim support to visiting executives from overseas offices

Served as departmental liaison for issues related to IT, HR, Security, Facilities, Procurement, etc.; as well as a resource for company policies and procedures

Volunteered to conduct training for new administrative members to effectively use internal systems

Participated in business events and ad hoc projects

EVO Payments International Long Island, NY

Credit Analyst II Feb 2013 – Sep 2015

Monitored new credit card accounts boarded by the corporation’s largest Alliance Partner, which generated an average of 65% of accounts with the highest portfolio of daily activity

Coordinated with Executives and kept them informed by compiling responses to periodic reports from affiliated banks

Ensured an efficient flow of information between all levels with updated special reports for high-risk accounts

Proactively assisted in solving issues with holistic solutions benefiting all stakeholders

Liaised between management and Alliance Partners to ensure all credit policy and procedures are followed

Provided recommendations to merchant applications boarded by Alliance Partners

Conducted training to new credit analysts and boarding of Alliance Partners

Reviewed merchant applications, credit data and supporting documents; compiled, sorted and completed merchant applications with credit analysis and summaries of recommendations

Self-Employed/ Contract Long Island, NY

Freelance Court Reporter Jun 2011 – Feb 2013

Produced verbatim transcriptions of witness testimony during legal proceedings such as depositions

Coordinated work assignments with agents based on various constraints and deadlines

HSBC Bank USA New York, NY

Executive Administrative Assistant to EVP Asian Market District Jun 1986 – Jun 1997

Served as key person-of-contact to senior management team and provided comprehensive administrative support to Executive Vice President and 4 Senior Vice Presidents of Asian Market District

As Office Manager and led administrative support team of secretaries and receptionists; distributed work assignments among team members, provided guidance for formats, and ensured accuracy and timeliness

Prepared monthly management reports for Senior Executives by coordinating with District Branch Managers

Scheduled meetings, organized travel arrangements (domestic and international), prepared expense reports, composed correspondence, participated in business events and ad hoc projects

References Available Upon Request

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