Executive Assistant Personal

Cindy (Xinni) Zhang

Ocean Ave, Apt *B, Brooklyn, YK

**********@*****.*** • 917-***-****

Executive Assistant

Analytical and resourceful professional with hands-on experience in delivering administrative and clerical support to executives while administering office management operations with high degree of efficiency.

— Areas of Expertise —

Administrative Support Client Relations Strategic Planning Team Leadership Scheduling Communication Calendar Management Travel Arrangement Record Management Event Planning Clerical Support Office Management Reporting Presentations Documentation English & Chinese Highly proficient in Microsoft Word, Excel, QuickBooks, PowerPoint, Outlook; Zoom/Google hangout, etc Software: Tessitura, Raiser’s Edge, Concur, and Salesforce, Adobe Acrobat Pro Professional Experience

MidAm International, New York, NY

Executive Assistant to CEO, July 2016 – October 2020 Pilot thorough a wide range of research and draft/ proofread presentations. Leverage solid expertise in booking and managing travel logistic (hotels, flights and limo services) and draft itineraries. Plan and coordinate event & roadshow logistics. Create meeting agenda and prepare meeting materials. Send meeting/event invites and track all RSVPs. Check tech equipment prior to the meetings/ events. Cultivate strong business relationship with board members, high profile clients and key partners in the industry. Formulate and track invoices & expense reports. Maintain and update company files. Coordinate and prioritize all aspects of executive-level calendars, meetings, conferences, events and initiate virtual calls. Effectively handle and follow up all email and telephone correspondence on behalf of CEO (and maintain confidentiality if needed). Direct all relevant calls, queries and calls as appropriate. Reconcile the credit card statements and bill pay. Track payable and receivable accounts. Analyze and maintain budget spreadsheets. Liaise with outside vendors, consultants, and potential clients. Order office supplies and caterings. Serve as a primary point of contact for Lisbon, London, Beijing, Paris, and New York offices and oversee ongoing projects to meet multiple deadlines. Andre Beaumont (Online wine distribution startup company), Saint-Amand-sur-Fion, France Executive/ Personal Assistant to Head of U.S. Branch, May 2015 to July 2016 Executed wide-range of administrative functions, including managing complex calendars, filing expense reports, maintaining sensitive or personal information, leading detailed research, and drafting presentations for pitching. Arranged meetings in the absence of executive and prepared notes and minutes. Collaborated with cross-functional teams in Paris. Built and maintain professional network services by attending workshops and events (online and onsite). Scheduled travel logistics and itineraries, hotel, flight, transportation, and private jet coordination for potential clients. Jazz at Lincoln Center, New York, NY

Programming Assistant, May 2014 to April 2015

Rendered exceptional skills in drafting and finalising contracts and presentations on behalf of programming department. Supported with JALC workshop and educational outreach preparations. Planned and checked rehearsal and sound check times. Facilitated with special event preparations, encompassing JALC annual gala, subscriber events, and pre-concert events. Administered artists’ commission fee and travel logistics. Educational Background

MA, Master of Arts in Music Business; Additional Course Work at Stern School of Business - New York University MM, Master of Music in Piano Performance - Ithaca College, Ithaca, NY, 2014

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