Administrative Assistant Office
Resume:
Katy, TX *****
**************@*****.***
LAKISHA Y. ANDERSON
PROFILE A highly-motivated, results-driven executive professional with extensive senior-level administrative experience seeking employment with an organization that promotes professional growth, as well as opportunities to utilize my skills and background in a professional environment. EXPERIENCE Texas Children’s Hospital (Houston, TX) Philanthropy Coordinator, March 2019—December 2020 Provided a variety of advanced and complex tasks to support the Office of Philanthropy Team
Provided phone and email support for assigned team members and overall Office of Philanthropy
Handled correspondence and helped coordinate communication support for assigned team members
Helped coordinate scheduling and travel for assigned team members
Maintained expense documentation and budget tracking; facilitated appropriate expense/procurement processes for the team
Facilitated space and technology support
Recorded and helped maintained integrity of donor/prospect data and activity in fundraising technology system
Assisted with planning for donor/prospect/volunteer group activities including meetings, tours, visits, etc.
Assisted with meeting/event communication elements including attendee lists, related correspondence
(invites, agendas, follow-up, etc.), attendee tracking
Assisted with execution of meeting/event details including purchasing, catering arrangements, scheduling, and onsite hosting responsibilities
Collaborated with Philanthropy Coordinator team and other colleagues to identify and create solutions for Office of Philanthropy process and team improvements
Other duties as assigned
The University of Texas Health Science Center (Houston, TX) Sponsored Projects Coordinator (Contract) April 2018—September 2019 Provided a variety of advanced and complex tasks to support the Sponsored Projects Administration Associate Vice President and the Office of Sponsored Project Team
Assists in the processing of grant applications, awards, contracts, subcontracts and other agreements
Acts as liaison between OSP, faculty, and department administrators for all aspects of grant and contract processing
Completes data entry into grants/contracts database
Coordinates follow-up with department/sponsors on the status of grants/contracts
Prepares and reconciles complex statistical reports
Images and retrieves documents from files to assist with processing grant/contract
Provides administrative support for application/awards/contract/subcontract/agreements
Routes incoming grant/contract documents to appropriate Grants & Contracts Specialists
Prepares and distributes routine correspondence and notices relating to grants and contracts
Prepares files for retention in accordance with department retention policy
Coordinating a new grant management system which includes: managing the budget, timesheets, scheduling meetings and conference rooms, ordering catering, recording meeting minutes.
Clinical Research Trials salary allocation
Other duties as assigned
M.D. Anderson Cancer Center (Houston, TX)
Sr. Administrative Assistant (Promotion) June 2012—May 2017 Provided Executive Level Administrative support to Clinical Support Services Director, Project Director and Project Consultant
Maintained calendars and prepared meeting agendas/schedules
Performed meeting and special event coordination
Recorded, transcribed and distributed meeting notes
Created cost, monthly, annual and special project reports as required and distributed to high-level executive staff
Coordinated Language of Caring modules for staff/team huddles
Performed monthly salary, expense and ProCard reconciliations
Created Requisitions and Purchase Orders for catering, supplies and equipment
Worked with Vice President, Administrative Director and Spiritual Care & Education Director to ensure billing charges were disseminated appropriately
Contributed to the development and monitoring of internal controls which maintained integrity of the department and institution
Performed annual inventory reconciliation
Created memos, letters, emails, and other correspondences on behalf of Director
Scheduled complex travel arrangements and processed expense reports for management team
Maintained confidential employee records/files
Provided training and support to other administrative staff
Coordinated annual Student Internship program (recruited students from universities and maintained proper documentation for incoming students)
Maintained, updated and uploaded vital information for staff via SharePoint site
Compiled various reports from multiple data sources for Performance Improvement Projects, Management meetings and team huddles
Maintained 3 separate department funds and consistently stayed within the 5% +/- budget guideline Administrative Assistant—Hematopathology (Promotion), September 2006— June 2012 Provided High Level Administrative Support for Fellows, Program Directors and Administrators
Maintained calendars and prepared meeting agendas/schedules
Recorded, transcribed and distributed meeting notes
Used medical transcription skills to type abstracts, manuscripts and other complex documents
Edited manuscripts according to specific grant formats
Maintained calendar for 3 physicians to schedule appointments
Generated, revised, and updated Curriculum Vitae’s, Biosketch and other support/reference materials for assigned faculty members
Maintained travel arrangements and prepared expense reports
Maintained complex confidential patient and/or general office files
Coordinated training and orientation for new employees
Monthly SOCC reconciliation for assigned company centers; monitored and balanced company center budget activity, tracking and analysis cost projections, status reports and identification of potential problems
Ensured timely submission of required reports/documents for manuscripts and grants/protocols by tracking stages, alerting investigators and initiating response process
Assisted faculty with grant budget preparation and other proposal preparation items as needed Coordinated Grants with tracking protocol statuses from start to finish with Fred Checklists, etc.
Participated in the submission, review, approval, contract negotiation, activation, regulation, tracking and reporting of and submission of grant applications and annual reports, according to institutional and external requirements
Utilized scanner to copy slide images
Filled out necessary paperwork and obtained signatures to create/process posters and other presentations for faculty and staff via Medical Graphics & Photography department
Retrieved journals from the library (PubMed, MDACC Research Library, or Jesse Jones Library) and made required photocopies as requested
Senior Secretary—Hematopathology, September 2003— September 2006
Typed, edited and formatted manuscripts, book chapters, CV’s, articles, grants, protocols and references.
Utilized appropriate software to prepare slide presentations/posters
Utilized laboratory information system to gather patient information
Retrieved, organized and maintained paperwork, reports and slides for pathologists as necessary
Prepared grants, purchase requests, travel requests, expense accounts, check requests and agendas for meetings/conferences
Greeted, screened and routes telephone calls
Prepared mail, UPS/Federal Express packages
Ordered office supplies/maintained inventory
Assisted Pathology personnel with general secretarial activities
Coordinated meetings, conferences and committee meetings (i.e., planning meetings/conferences, booking rooms, catering and equipment
EDUCATION Houston Community College—Accounting major Sharpstown High School—High School Diploma 1994
SKILLS Problem-solver—comfortable working with all levels of staff to effectively reach a solution
Service focused—meet expectations of all staff by building relationships and executing deliverables to the highest standards
Excellent communicator
Able to effectively deal with various types of people at all levels and from all walks of life
Ability to manage heavy workloads and meet deadlines in a fast-paced environment
Ability to coordinate and manage new projects and produce quality and timely results
Self-starter, confident and able to work with little to no supervision
Hardworking team player with a flexible, positive and friendly attitude Organized and pay great attention to detail
TECHNICAL
SKILLS
Proficient in MS Office Suite, Photoshop, Survey Monkey, Concur, Vision, PeopleSoft, SharePoint, Rhythmx, Kronos, Illustrator, CorelDraw, Acrobat, EndNote, Lotus Notes Power Path, Reference Manager, Resource One, Pub Med, Ovid, Page Master, ACRES, Medical Terminology REFERENCES Provided Upon Request
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