Office Assistant

CURRICULUM VITAE

G. MAHALAKSHMI No.**/**, KUMARASWAMY NAGAR MADAMBAKKAM

CHENNAI 600 126

E-mail ID: ************@*******.***

M.No. 988-***-****

ACADEMIC PROFILE

Educational Qualification : B. Com (1st Class)

Technical Qualification : Typing Senior grade (English)

Shorthand Inter grade (English)

Computer Knowledge : Good working knowledge in MS-Office

(Word, Excel, Access & Powerpoint),

E-Mail and browsing through Internet.

IT Skills : C, C++, HTML, Oracle,

Work Experience :

1.Sep’2019 to April’2020: Worked as Office Assistant Sri Kanchi Mahaswami Vidya Mandir, Rajakilpakkam

Email checking and replying to the parents and to others

Incoming courier Scrutinizing the cover and giving to respective department.

Supervising vedic students who are staying in hostel and checking any health issue which need to be communicate to parents.

Leave application of vedic students need to get approval from admin and school after the same to be communicating to parents.

New admission follow up: Explaining details about hostel, giving entrance exam, and follow up till confirmation of admission.

Mediclaim insurance policy: Followed with insurance agent about various insurance policy covered by school including employees mediclaim policy for renewal.

Welcoming the visitor who are coming to office and redirecting them with respective departments

Attending phone calls and connecting the same to respective person.

Maintaining attendance of catering and poshagar

2.July 2017 July’2019 : Worked as Personal Assistant Admin in Gworks Mobile

Technology Pvt Ltd, Chennai

Job Responsibilities:

Email checking and replying to clients on time

Giving advertisement in various portal for engineers and other employees based on the requirements.

Short listing the candidates by their educational qualification and conducting first level of interview over phone.

Preparing database with details of shortlisted candidates and sending the same to project manager in US for approval. After getting his convenient time for interview conveying the message to candidates.

Preparing offer letter for the suitable candidates and getting approval and sign from HR manager.

Maintaining office records and files properly

Maintaining petty cash and preparing monthly expense statements and sending the same to higher official for records.

Answering calls, taking messages and handling correspondence.

Organizing and servicing meetings (producing agendas and taking minutes)

Implementing new procedures and administrative systems

Coordinate office activities and operations to secure efficiency and compliance to company policies

Track stocks of office supplies and place orders when necessary

Supervise administrative staff and divide responsibilities to ensure performance

Reason for Resignation: The Company decided for night shift work.

3. April 2006 May 2013 : Worked as a secretary to Executive Director in Adtech Systems

Limited, T.Nagar

Job Responsibilities:

•.

•.Reading, monitoring and responding to the email

•.Answering calls and handling queries

•.Maintaining office files

•.Preparing quotations (Quotation for CCTV Camera, Access Control System, Fire Alarm System, Intruder Alarm Systems)

•.Searching tenders from internet for our products and preparing tender documents including Government tenders.

•.Preparing Outstanding statements of clients and follow up payments

•.Sourcing and ordering stationery and office equipment

•.Colleting weekly reports of marketing managers in various region (Chennai, Bangalore, Hyderabad, Delhi, Mumbai and Kolkata) by email and submitting the same to Executive Director

•.Booking Tickets for Executive Director and Marketing Managers.

•.Typing documents

•.Liaising with staff, clients, etc.,

Reason for Resignation: On account of my Pregnancy.

4.October 2003 February, 2006 worked as Junior Executive (secretary) in Citadel Aurobindo Biotech Ltd. (Joint Venture company of Citadel Fine Pharmaceuticals Limited & Aurobindo Pharma Limited.)

Job Responsibilities:

Hotel room and conference hall booking for managers to conduct meetings.

Entering sales data, entering daily reports preparing various formats in excel.

PowerPoint presentation for various meetings.

Preparing letters for product manager

Maintaining files related to products.

Reason for Resignation: For better prospects

5.August 2002 April 2003 : Worked as stenographer in IIT, Madras (Dept. of Mathematics)

Job Responsibilities:

Preparing Question papers and letters

Maintaining all office files.

Reason for Resignation: Temporary basis

6.September 2001- July 2002: Worked as computer operator in Citadel fine pharmaceuticals (P) Ltd.

Job Responsibilities:

Preparing income tax statements (Form 16 and other related papers)

Handled Personnel Administration Department Work

Maintaining all Correspondence related to personnel office

Maintaining all office files.

Reason for Resignation : Temporary basis

PERSONAL PROFILE

Date of Birth : 29.04.1980

Husband s Name : S. Ganesh Kumar

Languages Known : Tamil and English

Status : Married

Date:

Place: Chennai (G. Mahalakshmi)

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