Assistant Office

Personal Details:

Gender: Female

Nationality: South Africa

Health: Good

ID:910-***-**** 084

Licence: Code 10

Computer Skills:

MS Word, Excel,

PowerPoint, Access,

Outlook, Sage Payroll,

Coltech, Office 365,

Netcash, Easy Billing

Further skills:

Languages -English, Zulu,

Tswana

Ntombi Ida Nkosi

29 Cudolor, Betrix Street, Witbank 1035 +276*-***-****/ +276*-***-****

*************@*****.***

Objectives

An enthusiastic person who performs all office tasks to the highest standard and within given timescales. Excellent communication skills in written and verbal both. Proven electronic diary management skills. Good telephone manner and client interface skills.

Office Organization & Administration

Records & Database Management

Telephone & Front Office Reception

Staff Supervising

Spreadsheets & Reports

Calendar management

Meeting & Event Planning

Filing & Data Entry

Experience

Company: Leonissi Trading (PTY) Ltd

Business Administrator, July 2020- Current

Responsibilities:

• Responding to sales enquiry, generating pro-forma invoices Tender:

• Postmortem

• Tender compilation

• Tender submission

• Quotation

• Invoices

• Answering of the office phone and responding accordingly Sales:

• Paying Suppliers

• Internal sales

• Managing Petty Cash

• Check and responding to all emails according to management instruction

• Co-ordinating office meetings for all staff members according to management availability.

• Taking minutes for all meetings

• Setting reminders for all deadlines

• Data capturing and reconciliation of daily tonnages

• Compliance documents updating

• Implementation of systems: Formats

• Filing

• House keeping

HR Duties

• Sage Payroll

• Issuing Pay slips

• Capturing new employees

Company: Bamogale Enterprise (PTY) Ltd

Office Manager/PA, March 2018- June 2020

Responsibilities:

• Schedule meetings and appointments, Answer incoming calls

• Organize the office layout and order stationery and equipment

• Maintain the office condition and arrange necessary repairs,

• Partner with HR to update new employee every month for payroll, confirming employment

• Supervising office cleaner, Coordinate with IT on all office equipment

• Manage office petty cash,

• Provide general support to visitors, Assist in the onboarding process for new hires,

• Address employees’ queries regarding office management issues (e.g. stationery, Hardware, and travel arrangement,

• Liaise with facility management vendors, including cleaning, catering and security services, flight bookings,

• accommodation booking and taking minutes,

• Assisting with fleet department, license disk renewal, booking car services, liaise with insurance for car repairs.

• Assisting Tender department with compiling tenders and submissions Company: The Matador Luggage shop

Salesperson, February 2018- February 2018

Responsibilities:

• Stock taking

• Booking repairs,

• Answering calls

• Taking messages

• Data capturing of new stock.

• Sales

Company: Westcol Tvet College

Exam Invigilator, November 2017- December 2017 (Temp) Responsibilities:

• Access control to the examination venue,

• Seating of candidates, dealing with mark sheets/attendance,

• Reading instructions to candidates, handling of exam answer books,

• Handling questions papers, overseeing the writing of papers

• Handing over all the answer book and stationery to Chief Invigilator. Company: Westcol Tvet College

Exam Invigilator, June 2017- June 2017 (Temp)

Responsibilities:

• Access control to the examination venue,

• Seating of candidates, dealing with mark sheets/attendance,

• Reading instructions to candidates, handling of exam answer books,

• Handling questions papers, overseeing the writing of papers

• Handing over all the answer book and stationery to Chief Invigilator. Company: Westcol Tvet College

Bursary Officer Assistant, Jan 2016 – Feb 2016 (Temp) Responsibilities:

• Provide administrative and executive support within busy office.

• Registering of students, assisting, bursary information and related; prepare reports,

• Information of course offered; manage records; and administer database. Results:

Excelled within deadline-intensive environment, ensuring the accurate and on-time completion of all projects.

Company: Sebushi Somo Construction & Projects (Pty) LTD Receptionist/Personal Assistant, Nov 2013 – March 2015 (Contract) Responsibilities:

• Answering calls, taking messages; Using MS Word, Excel, Outlook, PowerPoint.

• Managing and organizing office; Routes (emails, filing, faxing etc.); Preparing presentation.

• Preparing meeting, writing minutes, writing reports. Reviewing filing, office systems and booking meetings.

• Site visit, organizing travel; Preparing complex travel, Assisting technical. Director, Quotation follow up.

• Assisting Tender department.

Company: Western Tvet College

Admin Assistant/Reception (Intern), Feb 2013 – Oct 2013 (Contract) Responsibilities:

• Using Ms Word, Ms Excel, Ms Outlook, MS PowerPoint and Coltech.

• Sending & receiving emails.

• Effective use of telephone and Keeping appointments.

• Ordering stationery.

• Preparing for final Exams.

• Bookshop Assistant,

• Exam officer Assistant.

Company: Yale lifting Solutions (Pty) Ltd

Administrative Assistant, Oct 2011 – April 2012 (Contract) Responsibilities:

• Internal communication,

• Creating Sales orders using Quick books.

• Filing, assisting internal sales; admin Enquiries.

• Stock taking; client liaison and switch board; good telephone; Etiquette and handling current calls, creating quotation, invoices, Job card follow Education

Iso Training Certificate: ISO9001:2015 Awareness Course QMS/001 Damelin- Pretoria City Campus, 2018- (Current)

National Certificate in Bookkeeping (ICB) Level 3

Module: Computerized bookkeeping

Western College - Krugersdorp Campus

National N Diploma in Management Assistant, 2012

Subjects: Communication, Office Practice, Information processing, Computer practice. Western College - Krugersdorp Campus

NQF Level 4, Office Administration, 2009

Subjects: Business English, Office Practice, Life Orientation, Math literacy, New Venture creation, Business Practice, Information data processing. Reference

Name: Ms. Kay Madisakwane Name: Mr. Sizwe Mazibuko Position: Operations Director Position: HR Administrator Company: Bamogale Enterprise Pty ltd Company: Bamogale Enterprise Pty ltd Tell: 082-***-****/ 012-***-**** Tell: 012-***-****/063-***-**** Email: ***@********.**.** Email: *****@********.**.** Name: Mr. Thapelo Magolego

Position: Senior Project Manager

Company: Sebushi Somo Construction and Projects

Tell: 082-***-****/078-***-****

Email: **********@*****.***

Name: Miss Organiser Motsosi Name: Mrs. Ilda Bester Position: Senior Administrator Position: Admin Manager Company: Western College for FET Company: Yale lifting Solutions (Pty) Ltd Tell: 010-***-****/073-***-**** Tell: 014-***-**** Email: *********@*******.**.** Email: ****@***********.**.**

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