Assistant Administrative

MATT QUIÑONES

e: **********@*****.*** p: 917-***-****

EMPLOYMENT

July 2019 – Present: Production Coordinator, FROZEN Worldwide, Disney Theatrical Group, New York, NY

Manage administrative needs of the FROZEN Worldwide General Management team including accounts payable, accounts receivable, facilitating meetings, setting up conference calls and videoconferencing.

Coordinate all travel arrangements for creative talent for all production worldwide (New York, North American Tour, Tokyo, London, Australia and Hamburg).

Manage all billing, coding, expenses and reimbursements for all productions worldwide.

Reconcile and pay all credit cards for New York and The National Tour.

Process the on boarding documents and payroll for production personnel.

Track spending on productions in the development phases.

Apply for and secure visas for international creative talent. January 2015 – June 2019: Domestic Distribution Coordinator, Disney Theatrical Group, New York, NY

Managed administrative needs of the Domestic Touring and Regional Engagement team and VP including accounts payable, accounts receivable, and facilitating meetings, including videoconferencing.

Coordinated travel arrangements and itineraries for executives, talent, prizewinners and partners.

Managed travel and expense processing, including reconciliation of the departmental travel budget.

Coordinated the design and distribution of promotional merchandise and signage for the North American tours of The Lion King, Aladdin and Frozen.

Managed the Domestic Touring Team’s Broadway League Initiatives, oversaw and executed conference participation, event planning, sponsorships and branding opportunities. October 2011 – December 2014: Domestic Distribution Assistant, Disney Theatrical Group, New York, NY

Provided administrative support for VP of Domestic Distribution, including calendar management, travel arrangements, expense management, scheduling, and accounts payable.

Created and distributed daily wraps/sales reports and managed “house seats.”

Responded to website inquiries regarding tours, licensing and development. March 2011 – October 2011: Ticket Agent/Office Manager, ThreeSixty Entertainment, LLC, New York, NY

Handled customer service and ticket sales and oversaw a call team of four operators.

Created and distributed daily sales report.

Set up logistics of a new office including, renovations, hiring vendors, and leasing equipment. January 2010 July 2010: Immigration/Company Management Assistant, Lincoln Center Festival 2010, Lincoln Center for the Performing Arts, Inc., New York, NY

Coordinated visa applications for all international artists and staff, securing visas for 181 travelers.

Planned, organized and executed marketing and hospitality events for artists, technicians and guests.

Arranged backstage hospitality including gifts, food and logistical assistance for artists and technicians. EDUCATION

MFA, Performing Arts Management, Brooklyn College, CUNY 2010

BFA, Acting, Florida State University – 2005

SKILLS

Salesforce, SAP, PowerPoint, Excel, Word, FileMaker Pro, Concur T&E Software

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