Document Control Project
Resume:
MARYSOL MARRERO-CHATFIELD
Houston, Texas ***** 713-***-**** *******************@*******.***
SENIOR DOCUMENT CONTROL SPECIALIST
Information and Document Management - Training & Development – Project Administrator
Driven, innovative Senior Document Control Specialist overseeing the integrity and preservation of project engineering, vendors, and subcontractors’ documents according to industry, company, and client standards across the Oil and Gas industry. With the ability to multi-task in a fast paced, changing environment coupled with building rapport and keeping open communication with internal and external groups. Manage the numbering, sorting, filing, storing, and retrieval of both electronic and hard copy documents produced within a project. Bilingual: Fluent in English and Spanish.
Records and Archiving Management System & Process Development Quality Assurance
PROFESSIONAL EXPERIENCE
TRC Companies, Inc., Houston, TX Oct 2018-May 2020
Senior Document Control Specialist
Collaborated with Quality department in the improvement and implementation of a document management system for pipeline projects by creating procedures and processes which comply with the company, client, and regulatory requirements. Other responsibilities included:
Analyzed project contractual agreement along with the Project Execution Plan and created a Document Management Plan to manage project documents according to client requirements.
Established folder structure, naming convention, and workflow for the storing of technical documents through SharePoint.
Configure Electronic Document Management System (EDMS) parameter and applied permission to internal project team and client, as requested by Project Manager.
Provided support and training to the project team in using the Electronic Document Management System (EDMS) for the capturing document data and storing completed documents.
Prior to ISO audits, performed internal audits in lien of evaluating and recognizing process deviations or problems.
Served as master document register Custodian by assigning document numbers and tracking documentation status through out project.
Created a document distribution matrix for the formal issuance of documents to internal / external users for the review of documents.
Monitor data integrity by completing a quality check of project documents to ensure completeness in accordance with project requirements and industry standards.
Track, file, and distribution client comments to the project team in a timely manner and according to Project Execution Plan.
Collaborate with Project Scheduler to ensure documents meet the schedule deadline.
Created and distribute project late action report according to project requirements.
Process and distribute project correspondence, technical queries, and Request for Information to project team, in a timely manner.
Managed and coordinated the closing of projects by assembling job books according to Project Execution Plan and archiving project data based on company, and industry requirements.
Provide administration support or perform other duties, as needed for project success.
MARYSOL MARRERO-CHATFIELD PAGE 2
Technip FMC, Houston, TX Aug 2012-Oct 2018
Senior Document Control Specialist
Provided document control support to the Offshore, and Subsea projects. Executed the processing, storage, arrangement, indexing, and classification of technical and vendor documentation in an electronic database by safeguarding document accessibility, traceability, and accuracy. Offered training and guidance on document control procedures and processes. Other responsibilities included:
Supported the Global Quality Manager in creating and implementing the QMS / BMS systems in lien of ISO 9001:2015 global certification.
Performed internal audits of Document Management System in anticipation of ISO audit and reported deviations and/or errors along with offering solutions.
Worked with the Commercial department by providing document control support in compiling documents needed to fulfill requests received from the company wanting a Request for Bid (RFB) or Request for Quote (RFQ).
Custodian of CV resumes for company by ensuring resumes were up to date and available for proposals.
Composed a secure SharePoint site platform for the Marketing team to use as a collaborated site for business development along with maintaining and monitoring system usage.
Oversaw the closing of multiple projects by executing and compiling project documentation according to company archiving and records retention policies / processes.
Glatfelter Insurance Group, Houston, TX Feb 2010-Aug 2012
Assistant Underwriter
Performed administrative duties on new and renewal accounts by creating a risk assessment and loss runs for underwriting review.
Completed the approval process by binding coverage and creating certificate of insurance.
Packaged and mailed complete policy with list of coverages to client.
Processed policy endorsements and ensured accurate policy billing.
The Shaw Group, Houston, TX Apr 2007-Feb 2010
Senior Document Control Specialist
Provided document management support for Onshore project. Scanning, storing, and securing documents within an electronic document management system. Processed engineering, vendor, and procurement documents into electronic database system according to company standards and project requirements.
Prepared transmittals and managed distribution of engineering, supplier, and technical data through an electronic document management system according to project distribution matrix.
Provided support in assembling of job books containing project documentation during project closeout.
Completed a final document quality check to ensure project team / client review and approval prior to job book assembly.
EDUCATION & TECHNICAL SKILLS
Bachelor of Science (BS), Psychology, University of Houston at Clearlake, Houston, TX
Technical Skills: Microsoft Office 10: Word, Excel, PowerPoint, Visio, Outlook Adobe Acrobat
SharePoint Documentum LiveLink Bentley (ProjectWise and Deliverables Management Tools)
Contact this candidate