Computer literate

GLORIA MARIE (SAFIYA) R. EDILLO

Mobile No: +971-*********

Email: ************@*****.***

Holding Valid U.A.E. Driving License

Job Target: Document Controller /Admin Assistant and Receptionist

CAREER OBJECTIVE:

I look forward to a challenging position in a dynamic and progressive organization, whereby I can contribute my knowledge and skills in any administrative related jobs which will be assigned to me.

QUALIFICATIONS:

With Degree of Bachelor of Elementary Education

With good communication skills in terms of business correspondence with different clients, oral and written English

Proficient in MS Word, Excel, Power Point, Microsoft Outlook, Aconex

Make decisions and establish work priorities on essentially procedure-oriented operations

Ability to manage and accomplish individual, team and organizational goals

Can work effectively under own initiative in carrying out assignments given and can do multi-tasking job. Has a careful judgement in completing the task given.

Can handle a number of administrative functions independently.

Flexible, hardworking, adaptive and can work professionally with honesty and long term accountability

WORK EXPERIENCE:

DIAR CONSULT

Development in the Islamic Arab Region

ADIC HQ – Project Site Office

Abu Dhabi

May 2010 to June 2010 Document Controller

Duties and Responsibilities

To Maintain proper control of documents, correspondence, minutes of meeting, reports and records on site including updating registers for material, sub- contractor and shop drawing submittals, RFI’s, NCR’s, Engineer’s Instructions, RFCs, RACs, change control orders /documents Tender /Contract drawings and revised drawing, drawing lists, Inspection requests, test result etc.

To maintain and carry out the filing as per the office established systems and to be in charge of office organizational procedures.

To handle incoming calls and register the same in the Register as required.

To prepare correspondence, reports, minutes of meetings transmittals, as required and issued the same.

To manage incoming and outgoing mail and its distribution

To attend to e-mails as required.

To apply ISO 9001 – 2000 procedures as per the office manual

To liaise with Diar Consult’s other offices as required.

To follow up other administrative issue as required, such as employee registers and time sheets etc.

To attend to any other requirements of the Management relating to administrative work.

ETDE VERGER

Site Office DIFC – Ritz Carlton Project

Sheihk Zayed Road Dubai, UAE

June 2009 to November 2009 Document Controller

Duties and Responsibilities

Coordinate document control activities including distribution of the documents thru ACONEX, maintenance of electronic department directories, tracking and reporting of document review progress.

Managed archival for controlled documents and validation files.

Assisted in operation, management and administration of the electronic document management system.

Conferred with technical experts to prepare controlled documents which conform to company standards.

Used department database to track and manage control issued documents. Assigned lot numbers, material part numbers and other document tracking numbers.

Conferred with document originator or the engineering liaison personnel to resolve inconsistencies, compiled required changes to documents.

Prepared request for re production of the documents and used reproduction equipment.

Coordinated with METRO FILES, the document data storage management company, for archiving and retrieval of documents.

NAKHEEL

The Design Group

Gardens, Jebel Ali

Dubai, UAE

June 2006 to January 2009 Document Controller

Duties & Responsibilities

Documents control (i.e. receiving, data entry, distribution and supervise filing of incoming and outgoing letters, transmittals, memos, etc.) for all the projects. .

Ensure that all recorded incoming/outgoing letters /transmittals/memos are properly filed in the respective project files.

Recording of all the documents in the computer for easy access / retrieval.

Distribution of outgoing documents thru company drivers, assigning duties to them, monitor their activities and ensure their availability for office emergency needs.

Sending and tracking international documents thru courier.

Making arrangements for printing color/ B&W copies of big size drawings / bulk documents.

Coordinating with METROFILES (document-data-storage-management Company) for the archiving and retrieval of documents.

Performs all other office tasks as necessary.

Receiving, scanning and longing incoming / outgoing documents through ES-Mail. Distributing/transferring the documents through ES-mail.

NAKHEEL

PIU- Division

Mina Seyahi Dubai U.A.E

August 2005 – May 2006 Receptionist

Duties and Responsibilities

Provides extensive secretarial /document control /administrative assistance to the department.

Answer telephone, screen and direct calls

Take and relay massages

Provide Information to caller

Greet persons entering the office with the polite manners.

Direct persons to correct destination.

Deal with queries from clients and visitors.

Monitor visitor access and maintain security awareness

Provide general administrative and clerical support.

Prepare correspondence and documents.

Receive and sort mail and deliveries.

Schedule appointments

Organize conference and meeting room bookings.

Coordinate meetings and organize catering.

Monitor and maintain office equipment and office supply

Keep reception area clean and neat.

File documents accurately

Performs all other office task as necessary.

NAKHEEL

The Palm Jumeirah, Nakheel

Dubai, U.A.E

January 2004 to July 2005 Office Assistant

Duties & Responsibilities

In charge with requests for document reproduction.

Distributes incoming correspondences to concerned staff.

In charge with office maintenance.

Assists in distribution of company and projects brochure. Prepares local purchase orders as well as updating orders from suppliers.

Making Coffee and Tea for all staff.

Sending fax and making photocopy, scanning documents.

EDUCATIONAL BACKGROUND

COLLEGE : University of San Carlos (1988 – 1993)

Cebu City, Philippines

COURSE : Bachelor of Elementary Education

COMPUTER SKILLS:

Well versed with MS Office (Aconex, Word, Excel, Power Point, Outlook) Internet and Email applications.

Data Management System (DMS).

ES-mail.

LANGUAGE:

English and Tagalog

PERSONAL INFORMATION:

Date of Birth : March 30, 1972

Nationality : Filipino

Civil Status : Married

Religion : Islam

Sex : Female

Passport No : P1932686B

Visa Status : Visit Visa (Transferable)

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