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VINOD ELLENKI

E-mail: adhxl4@r.postjobfree.com

Mobile: 056-*******

OBJECTIVE:

To achieve a venerable position in “Document Controller” field, where i can utilize my knowledge, skills and experience to contribute to the prosperity of the organization and augment my career. SKILLS & STRENGTHS:

3 years of experience in Assistant Document Control Procedure.

I mould myself according to nature of the Job.

Ability to do multi-tasking with work prioritization.

Excellent Interpersonal & Communication Skills (English, Hindi & Telugu).

Ability to Work-Independently and lead the team to achieve the goals.

Meticulous and detail-oriented in providing admin support.

Perform well in a fast paced environment and adapt quickly to changing priorities.

Proficient in MS Office Applications (Word, Excel, PowerPoint & Outlook).

Expertise in office handling, administration/management, planning, documentation and record keeping.

Receiving and sending to all disciplines Design Changes and Technical Queries related Documentation.

Handle routine filling, registration of drawing/technical data and collection of technical documents/drawings are filed separately for each discipline, by group, sub-group, sequential and sheet number typically. Stamp superseded documentation and filed with the live/current documentation during the lifetime of the Project for reference purposes.

Putting received stamp with date and coordinate with the Lead Document Controller for proper circulation.

Distributing hard copies of all related documents (Correspondence, Submittal, Invoice, etc.) to all concerned person/department and Subcontractor as stated in the distribution stamp. Making sure that it is signed received.

PROFESSIONAL EXPERIENCE IN UAE:

Arabian Construction Company LLC (ACC) Position: Assistant Document Controller Duration: July 2017 – Present [2year 2 Months]

Project: Enoc Refinery Expansion Oil and Gas project [Jebel Ali Free Zone]

Reporting to QA/QC Manager on daily basis for all types of document submission.

Following proper company standard procedure of maintain all records.

Assist Tendering Department during Tender Submission Stage (prequalification’s & technical submittals).

Isometric Drawings: Dealing with Isometric & spool drawing for internal and external clients. 2 of 4

Archiving and retrieving all types of drawing through incoming and outgoing transmittal.

Logs: Maintaining logs for RFI, Drawings, Method statements, Material Approval Request, TSI, TQ & IOM as per the Project Specification.

Preparing document transmittals for MST, MAR, PQD & TQ for submission.

Preparing document transmittal for Spool Paint Request for Spool release.

Keeping proper record of Material Approval Request (MAR) for future reference.

Keeping proper record of PQD, IOM, TSI & TQ for future reference.

Using appropriate Document Distribution Sheet (DDS) during distribution of all types of documents.

Using appropriate Document Transmittal Sheet (DTS) during Subcontractor distribution of all types of documents.

Preparing document transmittal record for Pricing Sheet.

Receiving and sending to all disciplines Design Changes and Technical Queries related Documentation. Project: Media Zone Development [YAS ISLAND ABU DHABI] Position: Assistant Document Controller

Duration: August 2019 – Present [1year]

Assign tasks to Document Team and follow-up on pending activities.

Analyzing, handling & circulating all emails received on company domain

• More than 200 emails received on Company Domain on daily basis

• Analyze the emails and forward to concern department

• Create Tender Enquiry Nos. and circulate the email to Tender Team.

Respond to daily requirements; Coordinate the flow of information both internally and externally.

Responsible for receiving, circulating and recording all incoming and outgoing correspondence.

Ensuring all correspondences regarding contractual matters are forwarded to management.

Maintain updated records of all approved documents and their distribution.

Prepare Filing Index, maintain filing Logs to track the letters/correspondence manually & electronically.

Supervise Master Register for Incoming & outgoing correspondences.

Aconex Uploading and downloading of documents via “Team Binder, Dropbox, we transfer and various ftp links” Prepare email, related to LOA & Fax’s.

Registration & Prequalification’s with various companies and government bodies.

• Familiar with Online Portals, and fill-out online provided forms for Registration

• Upload company documents to furnish the requirements for Registration.

Collate all reports from departments and arrange them for management review.

• Projects Reports (Daily Progress Reports, Look Ahead Reports, Etc.) Perform other assignments assigned by management.

Assist Tendering Department during Tender Submission Stage (prequalification’s & technical submittals). Maintain daily office operation, coordinate and carry-out administrative works. 3 of 4

Organize and implement company policies/strategies.

Responsible for the administration of the area and purchasing activities related to planning, negotiating the procurement, and coordination.

Supervise and evaluate official & operational works to ensure accuracy and regulatory compliance.

Follow up of pending and in-progress work activities, and ensure work done on time.

Manage flow of internal and external information and resolve administrative operational issues.

Process the order by sending the order confirmation to the supplier.

Aconex Software through Uploading and Transmit for Drawings, IOM, PQD, MAR, MST, RFI, SOR, NCR, WIR, MIR all Project Related Documents.

Liaise professionally with clients, suppliers, management and employees.

Control the distribution of incoming/outgoing documents and correspondences and issue relevant documents to respective internal division.

Systematically file and scanned all internal & external documents, agreements, contracts, and archive by electronic means.

Control the distribution of incoming/outgoing documents and correspondences and issue relevant documents to respective internal division.

Professional Qualification:

Commerce,INTERMEDIATE – 2013 to 2015 (Telangana State Model Junior College)

B-COM 2nd Year Completed - 2015 to 2017

NSV Degree College (India Telangana State)

Personal Details

Name : ELLENKI VINOD

Address : 1-83/2

Domalakunta,

Dist: Jagitial,

P.O Thatipelly – 505 452

Telangana – India.

Age & Date of Birth : 23 & 03/06/1997

Nationality : Indian

Religion : Hindu

4 of 4

Marital Status : Single

Language Knowledge : English, Hindi & Telugu

Passport Details

Passport Number : P 8 3 0 5 2 8 3

Place of issue : Hyderabad

Date of issue : 02/03/2017

Date of Expiry : 01/03/2027

Declaration

I do hereby declare that the above mentioned particulars are to best of my knowledge and belief. Place : Abu Dhabi

Date : ELLENKI VINOD

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