Office Manager
Resume:
MULALO PHASWANA
Pretoria West, Gauteng
******.********@*****.***
Recruitment Administrator
MSC Corporate Academy (JHB)
March 2020 to Present
Duties:
• Sourcing for candidates on Pnet, Career Junction, Careers 24 and LinkedIn.
• Screening possible candidates and Calling verifying details with candidates. Organize and maintain personnel records
• Update internal databases (e.g. record sick or maternity leave)
• Prepare HR documents, like employment contracts and new hire guides
• Revise company policies
• Ensure the provision of effective admin function within the HR Operations
• Department, Short listing of Candidates.
• Conduct Interviews and maintain vacancy schedules, Typing and Printing CV's.
• Scheduling interviews with the candidates and prepare the interviews pack.
• Accurate and suitable filing of all related documentation.
• Ensuring documents are ready and copies are made before the meetings/Interviews.
• Follow up on queries and ensure the feedback is provided. Recruitment Administrator
Emerging Search Consultants (JHB)
February 2019 to July 2019
Duties:
Recruitment:
• Sourcing for candidates on Pnet, Career Junction, Careers 24 and LinkedIn.
• Screening possible candidates and Calling verifying details with candidates.
• Shortlisting of top candidates and sending for placements.
• Supporting the senior consultant to source the best talent available for our clients.
• Ensuring the effectiveness of the recruitment process.
• Typing CV's using the company format to market candidates to clients and ensuring that CVs reflects minimum requirements and competencies.
• Set up interviews and assist candidates with filing in candidate forms.
• Advertising job opportunities online with registered job portals. Administrator
• Answer and direct phone calls,Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures WORK EXPERIENCE
• Order office supplies and research new deals and suppliers,Maintain contact lists
• Book travel arrangements
People Management:
• Assist temp staff members with their queries.
• Collating of timesheets and ensuring that all temps timesheets have been received.
• Calculating hours worked for the temps based at different clients.
• Doing visits to temps on regular monthly intervals and building relationships with their managers.
• Doing weekly k-log calculations and checking of invoices against k-log to ensure that it is accurate. Reason for leaving: Retrenched
Current work Experience:
Recruitment Administrator
Nkwalim Group(JHB)
August 2018 to January 2019
Duties:
• Ensure the provision of effective admin function within the HR Operations Department, Short listing of Candidates.
• Conduct Interviews and maintain vacancy schedules, Typing and Printing CV's.
• Scheduling interviews with the candidates and prepare the interviews pack.
• Accurate and suitable filing of all related documentation.
• Ensuring documents are ready and copies are made before the meetings/Interviews.
• Follow up on queries and ensure the feedback is provided.
• Facilitate access to Data while ensuring and respecting confidentiality of information.
• Oversee all administrative function for the War on Leaks Projects.
• Provide functional expertise in administrative process.
• Daily capturing of data and prepare daily reports.
• Work with the project team members to ensure the project meets the business needs.
• Quality control and quality assurance of data/spreadsheet.
• Prepare all payroll payment on time and accurately,Leave processing and administration.
• Reconcile time & attendance input to payroll calculation, Resolving queries.
• Assist in all areas of HR/Payroll department when required.
• Make sure employees are graded correctly based on the value of the job in the organization.
• Termination and new employee processing Prepare and sort input document. HR Admin duties:
• Recruitment, Short listing, Complete multiple tasks.
• Strong communication skills Ensure high level of confidentiality.
• People employment equity, Job costing, People Skills.
• Info slip, Employee self Service, Business Intelligent Manager.
• Leave processing and administration, Processing salaries, Report write.
• Termination and new employee processing, Data verification on people system. Reason for leaving: End of Contract
Previous work experience:
Credit Controller Administrator
ADRS Diversified Services(PTA)
March 2012 to March 2017
Duties:
• Manage a creditor's book of over 30 million monthly.
• Target of 25% of the book allocated to be reached monthly.
• Data capturing and regular checking of collectors 'feedback.
• Provide contractors with reports on their performance weekly.
• Communicate with customers and solve their account queries.
• Supply employers with statements for accounts settlement and payment arrangements.
• Handling of general queries. Experience in legal hand-over's and follow up.
• Tracing of customers using CPB, Smartrace, Triceps and XDS systems.
• Manage customer debt review and administration.
• Reassign the accounts to the correct magisterial.
• Liaise with creditors' consultants and customers for balance and payments arrangements. Reception/Admin
• Answer telephone, screen and direct calls, take and relay messages.
• Provide information to callers, greet persons entering organization.
• Direct persons to correct destination, deal with queries from the public and customers.
• Ensure knowledge of staff movements in and out of organization
• Monitor visitor access and maintain security awareness.
• provide general administrative and clerical support, prepare correspondence and documents. Reason for leaving: Retrenchment
Previous work experience:
Fieldworker supervisor
Statistics of South Africa (PTA)
September 2011 to November 2011
Duties:
• Inform and educate the public about census.
• Create public awareness and promote maximum participation during census.
• Ensure a total count during census.
• Inform the public on the importance and benefit of census for the country listing.
• Record/ list of all the dwelling units and other structures within the area.
• Establish the total number of the household and person in each listed dwelling unit.
• Determine the correct size of the EA (area).
• To provide Data collection and field logistics and other stakeholders with a listed enumeration.
• Visit all households and institutions in the EA (area) assigned.
• Check all the questionnaires are completed, Ensure all the questionnaires and materials are kept secure and confidential all-time publicity.
Reason for leaving: End of Contract
Previous working experience:
Technical Learner and Administrator
COMSULT (PTA)
October 2007 to April 2008
Duties:
• Computer installations and formatting, Bookkeeping and filling.
• Assist Clients with their queries, Demonstration of products to customers.
• Knowledge and Information Management Portal content administration.
• Data capturing information for the client in the system. Personal attribute:
• Good communication and customer satisfaction skills, Able to deal confidently with people at all levels.
• Quality conscious and innovative, Able to work methodically, accurately and neatly under pressure.
• Good organizing, coordinating, scheduling and planning abilities.
• Able to work efficiently as part of a team as well as individually Able to meet deadlines.
• Hardworking, self-motivated, positive and dedicated, Good analytical skills
• Ability to perform tasks with little or no supervision, Innovative,Able to create and present presentations. Reason for leaving: End of Contract
Human Resources Management
UNISA (Pretoria)
2008
I.T Technical Support (NQF LEVEL 4) in Customer Service DESTO Learnership (Pretoria)
2007
Diploma in English
Hoërskool Voortrekkerhoogte - Pretoria, Gauteng
2006
Microsoft Word
Power Point
Microsoft Office
EDUCATION
SKILLS
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