EA/PA, Sr EA

TAMAR STEPANIAN

********@*****.*** 650-***-**** https://www.linkedin.com/in/tamar1/

SENIOR EXECUTIVE/PERSONAL ASSISTANT SENIOR ADMINISTRATIVE ASSISTANT/CHIEF OF STAFF

A polished, enthusiastic, dedicated, seasoned, and strategic Business Partner with a considerable business background and ambition with excellent EI (Emotional Intelligence) interested in new challenge and personal growth. Supported CEOs, Presidents, SVPs, VPs, BoD, In-House Counsel, and Key Leaders in Private Equity, Venture Capital, Biotechnology, Real Estate Investment Management, and Financial industries both privately and publicly Possess excellent prioritization and organizational skills with a keen eye for detail. Impeccable work ethic with a can-do attitude. Making a difference every day!

Key Skills

Emotional Intelligence Self Starter & Result Driven Motivated & Accountable Agile & Analytical Thinker Focused Tact & Diplomacy Communication & Collaboration Resilience Scheduling Liaison Office & Time Management

Technical Skills

Microsoft Office & Teams (Word, Excel, PowerPoint, Outlook), Visio, SharePoint, Box, Slack, E-Drawer (electronic document management and file retention), Gmail, light Google Calendar, Google Apps, and Google Drive.

Professional Employment

Senior Administrative Assistant Nov 2018-Oct 2020

Franklin Templeton Investments

Provided high level support to the Institutional Relationship Management, and Client Services teams to ensure they have the support they need to meet their goals and provide Hight Net Worth Clients with excellent service

Assisted in organizing materials in advance of meetings, including presentations, printing and shipping materials, etc.

Coordinated meetings including reserving meeting rooms, audio/visual equipment, catering and other resources. Set up and break down conference rooms for onsite client meetings

Coordinated travel plans and submitted accurate and timely Expense Reports

Maintained calendars, department schedules and time-off schedules

Prepared routine and non-routine correspondence, memoranda, reports, spreadsheets and presentations

Compiled/analyzed information and reports, relevant to department projects

Maintained electronic filing systems and facilitated/updated contact management systems

Ensured office equipment such as printers, copiers, and faxes remain in working order and are serviced regularly

Ordered and maintained appropriate levels of office supplies.

Supported department projects and initiatives

Managed Executives’ shipments, incoming and outgoing mail, and other correspondence

Handled multiple projects diligently; as an active listener, self-starter, and agile thinker

Executive Assistant May 2018-Nov 2018

Lightspeed Venture Partners

Coordinated Executive Briefings, travel arrangements, expense reconciliation and organized events

Assisted in maintaining strong client and investor relations relationships

Responsible for research projects and assisted in Project Management

Managed Executive’s calendar, scheduling and updating client’s contact

Sabbatical/Travel Dec 2017--May 2018

Consultant June 2017-Nov 2017

Continued providing my services after the layoffs to wrap up loose ends

Senior Executive/Personal Assistant to the C Suite Executives May 2004-Nov 2017

Westlake Realty and Insperity

Served as the right-hand person to the executive (s), supporting strategic and operational priorities, often handling highly sensitive, critical and confidential issues professionally requiring considerable tact, diplomacy, discretion and judgment

Monitored and was a “gatekeeper” for the executives - Trusted partner in all business, personal and household affairs

Ensured flawless and efficient operations and optimum use of the executive’s time by managing complex calendars management and strategically scheduling meeting.

Proactively offered assistance; identifying issues, evaluating procedures, and offering expeditious solutions to support the team environment

Cultivated and managed professional relationships and communications within the organization and external VP clients

Coordinated light household maintenance issues with household staff, supported events and managed vendors

Handled personal expenses; i.e. paying household bills and gift buying/returns, selected and reserved restaurants

Interacted closely and comfortably with colleagues, executive team, and other operational groups throughout the company and outside partners in a fast-paced environment, often under pressure, while remaining flexible, proactive, resourceful and efficient, with a high level of professionalism

Organized Executives’ personal calendars and coordinated meetings and travels for their families

Handled multiple projects diligently; as an active listener, self-starter, and agile thinker

Reviewed, coded and circulated Legal invoices for approval signatures prior to payments

Prepared Wire Transfers, Check requests and Org Charts

Assisted in new hire on-boarding and orientation of temporary staff, assuring they are ready to start on the first day by communicating the tasks and priorities, and was point of contact for their questions

Maintained company’s digital records and project specific documents on E-Drawer containing 10,000+ documents

Arranged and coordinated Board Meetings, liaising with Board members helping with presentations

Managed C-Suite’s shipments, incoming and outgoing mail, and other correspondence

Acted as a resource to other assistants and cross-trained to cover for other administrative assistants if he/she is out of the office for an extended period of time

Researched and worked on confidential projects

Senior Executive/Personal Assistant to the President & Finance Team Aug 2000-May 2004

SteelWave (formerly Legacy Partners, Commercial)

Developed acquisition/development financing proposal packages for various projects

Compiled data and created spreadsheets, due diligence documents and related packages for various loan requests to monitor real estate market fluctuations

Prepared PowerPoint presentations, Excel spreadsheets, Wire Transfers, Check Requests, and Org Charts

Coordinated and booked both domestic and international travel arrangements, prepared detail itineraries, and processed intricate expense reports thereafter

Assisted in new hire on-boarding and orientation of temporary staff, assuring they are ready to start on the first day by communicating the tasks and priorities, and was point of contact for their questions

Established and maintained vendor accounts, relationships, and Law firms

Interacted closely and comfortably with colleagues, executive team, and other operational groups throughout the company and outside partners in a fast-paced environment, often under pressure, while remaining flexible, proactive, resourceful and efficient, with a high level of professionalism

Coordinated, planned and executed both in-house and offsite Meetings/Executive Briefings, venue selection, catering and logistics, including Board Meetings, liaising with Board members helping with presentations, and worked with other administrative team members to plan and execute company-wide events

Acted as a resource to other assistants and cross-trained to cover for other administrative assistants if he/she is out of the office for an extended period of time

Senior Executive Assistant to the Senior Vice President of Global Distribution & Aug 1997-August 2000

5 Teams Reporting to the SVP

Thermo Fisher Scientific (formerly PE Applied Biosystems)

Scheduled personal appointments discreetly and confidentially ensuring on-time attendance by executives

An Engaged employee using more than my skills and job descriptions’ detail to get work done

Guided overall operations of the Administrative office aiming to promote a professional and a welcoming atmosphere

Ensured flawless and efficient operations and optimum use of the executive’s time by managing complex calendars management and strategically scheduling meeting

Kept an up to date contact lists in Outlook

Interacted closely and comfortably with colleagues, executive team, and other operational groups throughout the company and outside partners in a fast-paced environment, often under pressure, while remaining flexible, proactive, resourceful and efficient, with a high level of professionalism

Education

University of San Francisco (USF) Business and Accounting Courses

Tehran University BA

Pitman (England) Secretarial College AA

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