Administrative Assistant

Sara N. Townsend

**** * ********** *****, ****, Tempe, AZ 85281 331-***-****

Summary of Qualifications

Agile and competent, Administrative Assistant with over twenty years in complex problem solving. Dedicated, and detailed oriented with a proven record in local government policies, documentation, research, and data management systems. Recognized as a strong trainer who is able to develop individuals. Work Experience

City of Aurora, Aurora, IL Deputy City Clerk 07/06 – 11/1/20 Provide varied and complex administrative and technical assistance to the office of the City Clerk. Independently researches and compiles information, provides technical assistance in the preparation of reports, news releases, and the preparation of the agendas for city meetings. Take an active role in the management and maintenance of city wide records management procedures, records retention and disposition schedule for all city departments, coordinate same with the State Archive and Local Records officials. Assist in the research, implementation and management of new technologies, automations, and new software for document management including document retention/destruction, workflow process and electronic management. Assist the Clerk in fulfilling the role of Local Elections Official. Performs the Clerk’s duties in the Clerk’s absence including, but not limited to the attendance at City Council meetings and recording of minutes, administering oaths and other related duties. TJ Maxx Naperville, IL. Administrative Assistant 3/01 – 07/06 Initiate and conduct expense control projects and submit quarterly reports on a timely basis. Monitor district expenses through the utilization of expense control reports and flag concerns to the District Manager. Gather, tabulate and report weekly store/district information. Monitor management reviews/profiles for accuracy and timeliness. Communicate all management new hires, transfers and terminations for the district to the Regional Recruitment Manager weekly. Monitor Workers Compensation cases and communicate status of individuals and store/district trends appropriately. Assist DM/DLPM with recruiting. Maintain computerized financial data reports on a weekly/monthly basis. Administer and monitor all incentive programs as determined by the home office. Theme Corp. St. Charles, IL Accounting Support 6/98 – 9/00 Maintain accounting records by adjusting, reconciling, posting, computing and/or balancing figures to assure accurate record keeping. Prepare purchase request, file documents using standard filing system. Handle money transactions such as collecting and disbursing monies and/or other negotiable items. Responsible for oversight of AIR functions. Daily imputing of invoices into Peachtree system. Overseeing general ledger, accounts payable, and accounts receivable entries. Semi-monthly processing and payment of time and expense invoices received from independent subcontractors. Assist with monthly closing of the accounting books. Perform other accounting or administrative duties as assigned.

Education

Waubonsee Community College, Sugar Grove Illinois

Associates in Arts in Political Science – Expected completion in 2021 College of Lake County, Waukegan Illinois

Associates in Arts, General Studies

Aurora East High School, Aurora, Illinois

High School Diploma