Executive Assistant Property Manager

MARIA TRIKOUROS Astoria, NY 347-***-**** **********@*******.***

HFZ Capital, New York, NY May 2019-Present

HFZ Property Management, LLC – Assistant Property Manager Provide outstanding high-level administrative and management service to high-end luxury properties in New York City.

• Act as a gatekeeper and liaison between executives, board members, owners, tenants, managers, staff, and management.

• Prepare Board meeting packets, attend Board Meetings, and generate Board minutes for approval. Board Meeting packets include monthly property financials and expense reports for Board review and approval.

• Maintain the accuracy of the building and resident files and documents to ensure accurate record-keeping alongside preserving compliance duties with best practices.

• Process Lease and Resale applications. Complete background and credit checks for applicants.

• Responsible for collections of property arrears. Manage arrear accounts receivables and generating arrear reports.

• Administer and supervise daily facility requests, vendors, and resident/building managers.

• Handle administrative duties pertaining to meetings, building-wide updates, and notices. Answer high volume incoming phone calls and e-mails within 24 hours from residents, vendors, and colleagues.

• Manage existing property staff. Coordinate, recruit, meet, and conduct interviews with potential new hire candidates.

• Perform and complete various team special projects, tasks, and related duties when assigned to accordingly.

• Organize various meetings and events, approve building amenity reservations, manage calendar, and travel arrangements. Charles H. Greenthal, New York, NY September 2016-May 2019 MGRE (Mark Greenberg Real Estate) – Portfolio Executive Assistant Supported Chief of Operations Officer partner and six Senior Account Property Managers with portfolios of various cooperative/condominium properties in New York.

• Managed heavy calendar management and phone coverage while screening all calls and invites.

• Established and maintained positive relations with residents. Assisted shareholders, Board of Directors/Managers, contractors, vendors, and colleagues.

• Evaluated and verified all vendor licenses and insurance documents to ensure that vendors meet city and government regulations. Assessed work to confirm work complies with the Department of Buildings.

• Performed monthly analysis of financial statements and projects to close out, rectifying faulty open items. Submitted monthly expense reports for business reimbursements, processed contractor payments, and verify payments with the Accounting Department.

• Compiled, tracked, and recorded data for co-op/condo alteration projects. Charles H. Greenthal – C-Level Junior Property Manager Supported Chief of Operations Officer/Managing Director and co-managed portfolios of 14 cooperative/condominium properties.

• Coordinated and attended Board Meetings every month, generated minutes, and performed building inspections.

• Managed vendor relations/negotiations to verify insurances, architectural plans, and legal contractor documentation while assisting with contract bids.

• Assisted with contracts and project bids while working with consultants, architects, and engineers to comply with DOB regulations. Maintained records of permits, drawings, submittal process, and status of projects.

• Applied strong, communication, forecasting, budgeting, and project management skills for day-to-day building operations and renovations building projects.

MWI Eloquence, New York, NY June 2014-August 2016

Import Export Administrator / Coordinating Analyst

• Coordinated imports and exports, and registered merchandise with the Census Bureau.

• Prepared government certifications, registered goods, and relayed crucial data to governmental agencies.

• Tracked inventory for insurance purposes. Maintained reports for the incoming and outgoing product for all divisions.

• Assessed and analyzed shipments for financial forecasting and budgeting purposes. Volmar Services, Astoria/Brooklyn, New York December 2005-August 2010 Administrative Assistant

Provided Administrative Assistance to Senior Project Managers and Assistance to Vice President.

• Coordinated meetings, travel logistics and high-volume phone screening and calendar scheduling.

• Performed variance analysis to identify discrepancies and resolve billing concerns. Preserved AP/AR accounting duties.

• Evaluated subcontracted payroll for DOB billing and payment functions.

• Processed payments and expense reports for general contractor specializing in governmental projects. EDUCATION

MBA- Master of Business Administration and Finance, June 2018 Touro College-Graduate School of Business, New York, NY Coursework: International Business, Business Law, Management, Finance, Marketing Bachelor of Science, June 2012

Brooklyn College, Brooklyn, NY

Languages: Fluent in Greek

COMPUTER SKILLS

Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook), Adobe Acrobat, DocuShare, DocuSIgn, AS400 database, MDS Property Management Explorer, Voyager Yardi Systems, Google Calendar & Docs, Concur

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