Executive Assistant Security Officer

DONA DONATIEN

***********@*****.*** 240-***-****

EXECUTIVE PROFILE

Innovative, versatile and creative Executive Assistant with Communications and Project Management experience, who also possess the passion and professionalism needed to contribute to the growth of any organization. Over sixteen years’ experience performing wide range of office procedures, where an in depth knowledge of office management principles were obtained.

QUALIFICATIONS / SKILLS

Business Management

Event Planning

Executive Travel Coordination

Time Management

Microsoft Office

Customer Service

EDUCATION

UNIVERSITY OF PHOENIX

GPA: 3.3/4.0

April 2010

B.S., Management

PROFESSIONAL EXPERIENCE

J.P. Morgan, Atlanta, GA Senior Executive Assistant May 2019 – Present

Chase Wealth and Management

Support Two Market Directors and their teams of over 50 employees/ Chase Wealth Management

Prepare Travel arrangements

Set up interviews for new hires, create employee information packets and process employees in computer system

Review and approve all expense management for Respective Teams

Communicate with new hires before their start date to provide necessary information (e.g. work schedules and contract details)

Schedule and oversee training sessions

Submit all technology needs for new hires and existing employees

Process all Rep code changes for Client accounts

Liaise with internal teams to create corporate accounts for new employees

Add new employees’ information to company’s payroll system and manager connection system

Act as a consultant to new employees

Submit all I-9 paper work for new hires

Assist existing employees when they move to a new department or position

Arrange all logistical and hospitality aspects of executive meetings -- preparing agendas, compiling and distributing materials

Go to person for over 100 staff members, troubleshooting complex administrative and training issues promptly.

Process invoice payments and procurement card reconciliation reports

Prepare T&E reports for the team on Concur data base

Organize high-level conference calls, board and management meetings, special events and travel arrangements Managers

Purchase office equipment and supplies – contacted vendors and subcontractors

J.P. Morgan, New York, NY Senior Executive Assistant May 2018 – May 2019

Risk and Finance/Central Challenger

Support Two Managing Directors/ Risk And Finance/Central Challenger

Supervise a team of six Consultants

Manage Time and Attendance for respective teams

Manage day to day operations of Risk and Finance/Central Challenger organization

Review and approve all expense management for Respective Teams

Arrange all logistical and hospitality aspects of executive meetings -- preparing agendas, compiling and distributing materials

Organize philanthropic events Central Challenger Team

Go to person for up to 100 staff members, troubleshooting complex administrative and training issues promptly.

Process invoice payments and procurement card reconciliation reports

Onboard and off board Central Challenger and Risk and Finance personnel and ensure they are quickly integrated into the department

Set up interviews for new hires, create employee information packets and process employees in computer system

Prepare T&E reports for the team on Concur data base

Organize high-level conference calls, board and management meetings, special events and travel arrangements Managers

Purchase office equipment and supplies – contacted vendors and subcontractors

Prepare Travel arrangements and itineraries

J.P. Morgan, New York, NY Senior Executive Assistant August 2014 – May 2018

Cybersecurity

Support Global CISO (Chief Information Security Officer)/ (Chief Technology Control Officer)

Manage day to day operations of Global Cybersecurity organization

Review and approve all expense management for head of Cybersecurity and his leadership team

Arrange all logistical and hospitality aspects of executive meetings -- preparing agendas, compiling and distributing materials

Organize philanthropic events for Global Cybersecurity team

Go to person for up to 100 staff members, troubleshooting complex administrative and training issues promptly.

Process invoice payments and procurement card reconciliation reports

Onboard and off board Cybersecurity personnel and ensure they are quickly integrated into the department

Set up interviews for new hires, create employee information packets and process employees in computer system

Prepare T&E reports for the team on Concur data base

Organize high-level conference calls, board and management meetings, special events and travel arrangements for CISO and his leadership team

Purchase office equipment and supplies – contacted vendors and subcontractors

Coordinate Annual Holiday Parties

Prepare Travel arrangements and itineraries

J.P. Morgan, New York, NY Executive Assistant Sept 2005 – August 2014

Investor Services Sales

Supported Two Managing Directors, Three Executive Directors and Four Vice Presidents, in the Investor Services group

Performed all administrative skills needed to fulfill my job requirements

J.P. Morgan, New York, NY Executive Assistant Jan 2005 – Sept 2005

Real Estate

Supported eight people including the Head of the Real Estate Department, Three Managing Directors, Two Vice Presidents,

Performed all administrative skills needed to fulfill my job requirements

J.P. Morgan, New York, NY Executive Assistant Jan 2004 – Dec- 2004

Private Banking

Supported one Managing Director, and one Associate

Performed all administrative skills needed to fulfill my job requirements

ADDITIONAL INFORMATION

Tech Skills: Type 55 wpm, Microsoft Office Suite

Languages: Conversational French

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