Manager Executive Assistant
Resume:
Phyllis Ceasar
********@*****.***
PROFESSIONAL PROFILE
Highly motivated, resourceful and experienced Administrative Professional with multi-national corporations. In-depth understanding of diverse cultural needs and business methods with established records in effective organization and coordination of executive-level multi-location special events, meetings and conferences. Self-starter with proven competency in driving projects to successful completion combined with commitment and passion, deliver superior results and create a culture of innovation and excellence. Recognized for being an influencer of change, increasing added value and cost optimization.
Strengths:
o Exemplary administrative and communication skills o Organizational, analytical and time management skills o Multi-tasking with proven ability to prioritize; strong interpersonal skills o International experience in Africa, North America and Latin America o Highest level of confidentiality
o Interfaces well with all levels of management and government officials o Professional manner – excellent attitude – flexible – detail oriented – independent - proactive Computer Skills:
ο Microsoft Office Suite, AS400 (SAP), Kronos, GroupWise, NaviLine, Outlook, Ariba and SharePoint, PowerPoint, Chevron Invoice Payment System (CIPS), Learning Management System
(LMS), Procurement System, Global Lifecycle, One Notes, IAM Portal and Access Management
(GLAM)
PROFESSIONAL EXPERIENCE
Chevron 2018-2020
Procurement Supply Chain Management, Lead Administrative Professional Supported P/SCM Category Management General Manager, Category Management Leadership Team, Category Management team members, P/SCM Human Resources Manager, P/SCM Human Resources Business Partners and P/SCM Chief Procurement Officer backup support. Main point of contact for Category Management and Human Resources conferences and workshops. Effectively investigates and resolves discrepancies. Recognized as General Manager’s right hand with focus on maximizing efficiency, streamlining documents and alleviating administrative task for active General Manager and Human Resources Manager.
• Maintained and scheduled appointments on P/SCM CM-GM’s calendar
• Scheduled meetings on P/SCM HR Manager’s calendar
• Completed all required trainings as directed before deadlines
• Complied with RSI guard to gain 100%
• Performed my job safely, effectively, and efficiently
• Attended all quarterly Corporate Procurement Safety Meetings
• Reserved conference rooms for P/SCM CM-GM 2019 & 2020 Global F2F Meetings
• Reserved conference rooms for P/SCM HR Manager and P/SCM HR Business Partners
• Captured and summarizes action items during CM Workshops
• Prepared with logistics for all GM Category Management Workshops and Meetings
• Prepared all Domestic and International travel for CM-General Manager
• Reconciled expense reports for CM-General Manager
• Ordered catering for P/SCM CM-GM & P/SCM HR Manager’s Meetings upon request
• Ordered supplies for P/SCM CM-GM, HR Manager, HR Business Partners and CM staff as needed basis
• Scheduled quarterly All Hands Meetings for Category Management
• Scheduled team meetings for P/SCM CM Leadership Team & P/SCM HR Manager
• Updated P/SCM Category Management Organizational Charts and P/SCM HR Manager’s Organizational Charts monthly
• Reconciled American Express travel expenses for P/SCM CM-General manager as needed before deadline and submits to approving manager
• Assisted P/SCM Chief Procurement Officer in the absence of his Administrative Assistant
• Assisted all P/SCM General Manager’s and staff on an as needed basis
• Notary Commission on a as needed basis
• Assisted P/SCM Category Management team members as needed
• Team player with the ability to adapt to the needs of diverse work groups and remain calm under pressure
• Updated IAM Portal distribution lists for P/SCM Category Management and P/SCM HR Manager as needed
• Prepared logistics for HR Business Partner for Summer Intern events
• Performed other Administrative duties for staff as needed Chevron
Chevron Technology Ventures 2015-2018
Technology Projects & Services, Administrative Professional Supported Finance and Business Support Manager, CTV Venture Executives and CTV’s organization. To deliver on our mission to add value by addressing key business needs through the leadership team members. Main point of administrative contact for CTV conferences and workshops. Effectively investigated and resolved discrepancies. Recognized as Management’s right hand with focus on maximizing efficiency, streamlining documents and alleviating administrative tasks for active manager.
• Completed LMS Certification
• Completed all required trainings as directed before deadlines
• Complied with RSI guard to gain 100%
• Performed my job safely, effectively and efficiently
• Main point of Administrative contact for CTV Conferences and Workshops
• Reserved conference rooms for 2017 & 2018 Oiltech Forum, TDA Workshops, Innovation Norway Workshop and CTV Dynamic Workshop Sessions
• Captured and summarized Action Items during Oiltech Forum, TDA Workshops, Innovation Norway Workshop and CTV Dynamic Workshop Sessions
• Assisted with logistics for Oiltech Forum, TDA Workshops, Innovation Norway Workshop and CTV Dynamic Workshop Sessions
• Prepared name badges and or table tents for Oiltech Forum, TDA Workshops, Innovation Norway and CTV Dynamic Workshop Sessions
• Ordered catering for Oiltech Forum, TDA Workshops, Innovation Norway and various CTV meetings
• Scheduled team meetings for Tech Deployment and Adoption group
• Scheduled team meetings for Production Enhancement & Power Technologies group
• Updated CTV floor plan quarterly and on an as needed basis
• Updated LT calendar on a biweekly basis
• Scanned and emailed all On-boarding and Off-boarding forms to Human Resources
• Reconciled American Express procurement card monthly and submitted to approving manager
• Assisted CTV President in the absence of Executive Assistant and on a as needed basis
• Notary Commission on a as needed basis
• Safety Floor Warden
Chevron
Upstream & Gas, Houston, Texas 2012-2015
Technology Projects & Services Upstream Capability Administrative Professional / Project Coordinator Supported Planning & Performance General Manager, Organizational Capability Manager and Functional Leadership Team Managers. Point of contact and correspondence with Executive Leadership Team Members and Partners during Manager’s extensive meetings and travel. Effectively investigated and resolved discrepancies. Recognized as Management’s right hand with focus on maximizing efficiency, streamlining documents and alleviating administrative tasks for active manager.
• Coordinated travel arrangements for UCHES Planning & Performance Manager and Organizational Capability Manager, domestic and international
• Coordinated, scheduled and assisted with logistics for the Planning & Performance Team Meetings, Town Hall Meetings, Skills Building, Functional Leadership Face-to-Face Meetings, Global Health Environment and Safety Manager’s Meetings, Monthly Functional Leadership Team Teleconference WebEx Meetings, Compliance Assurance Vetting Workshop and Quarterly Organizational Capability Corporate Meetings
• Scheduled Planning & Performance team members monthly check-ins and ePMP’s on Planning & Performance Manager’s calendar
• Processed Service Orders with Procurement Team in Procurement System
• Coordinated scheduling Town Hall meetings, confirm meeting space and assist with logistics
• Assisted General Manager and General Manager’s Aide in absence of GM Administrative Assistant and on an as needed basis
• Demonstrated the ability to prioritize and meet deadlines
• National Notary Public Commission
• Performed quarterly Upstream Capability Health Environment and Safety Floor Audits
• GLAM account owner for UCHES Teams, UCHES Functional Leadership Team and Planning & Performance Team members
• SharePoint Site Owner and Power User for UCHES Planning & Performance and Functional Leadership Team and UCHES as a whole
• Site Owner and maintained distribution list for UCHES employees and SBU Managers
• Supported in Chevron Invoice and Payment System (CIPS) and submitted invoices to Finance for FI payments
• Assisted with meeting logistics for Corporate Planning & Performance Manager, Communications Specialist, VP Executive Assistant and OE Forum Team
• Assisted staff with the preparation for Visa’s (International Travel) and notarize papers for Visa’s
• Assisted Corporate Human Resources Representative with Summer Intern Events
• Onboarded Summer Interns for UCHES
• Team player with the ability to adapt to the needs of diverse work groups and remain calm under pressure
• Safety Floor Warden
Volt Staffing Solutions - Houston, Texas 2010-2012 Administrative Assistant III / Project Coordinator Contractor for Chevron as an Administrative Assistant in the South African Strategic Business Unit (SASBU) supporting FARM, CGPe and GVLA projects.
• Provided administrative support to General Manager, Project Managers, Business Manager and additional staff as needed
• Formatted oil and gas contracts and produced PowerPoint presentations
• Uploaded documents into SharePoint
• Reconciled procurement expenses
• Worked in SAP to process employee and projects Time Writing
• Created and distributed Organizational Charts
• Managed Outlook calendars for Project Manager and Business Manager
• Coordinated all meeting logistics
• Managed on-boarding of new hires, transferees, Expats and contractors
• Safety Floor Warden
• Planned and organized team building events
EDUCATION AND TRAINING
Prairie View A&M University, Business Administration Lamar Institute of Technology, Accounting Technology CORPORATE COURSES
Chevron Travel & Expense Compliance CORPCOMP-MCP&G Overview Purchasing Card Compliance Data Privacy
Stress Management Smith System Driver Training
CORPCOMP-Business Conduct & Ethics Notary Public Commission LMS Certification
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