Executive Assistant Financial

OLFA MOUADDEB

Baltimore, MD 443-***-**** *.********@*******.***

Highly skilled officer with 11 years of diverse finance, project and human resources management experiences in International organizations. Organized and results-oriented professional, capable of identifying deficiencies and potential opportunities for improving business functionality. WORK EXPERIENCE

Head of Administration & Finance

01/2015 to 01/2020

The Geneva Centre for Security Sector Governance (DCAF) Tunisia

• Keep detailed records of all financial transactions in an organized and professional manner, including electronic files and financial reports.

• Perform day-to-day operations; including the recording of all cash, check and bank transfer transactions. Maintain bank records, monitor cash advances and staff expense reports, and reconcile cash on hand with monthly banking reports.

• Prepare monthly financial reports within specified timeframes and submit them to financial services at DCAF headquarters.

• Permanently monitor the cash flow of DCAF Tunisia to ensure the continued availability of funds.

• Execute all accounting, tax and social statements for the competent authorities.

• Make proposals to strengthen the procedures for the administration of the Office.

• Update of employment contracts according to legal and organizational needs. Update job descriptions and annual work plans.

• The management of recruitment processes.

Country Manager

01/2013 to 01/2015

Media in Cooperation and Transition Tunisia (MICT) Tunisia

• Provides strategic direction and oversees the shared services functions thereby ensuring smooth company operations.

• Improved operational planning and business frameworks to enhance resource utilization and reduce waste.

• Established and administered annual budget with effective controls to prevent overages, minimize burn rate and support sustainability objectives.

• Trained and guided team members to maintain high productivity and performance metrics

• Applied strong leadership talents and problem-solving skills to maintain team efficiency and organize workflows to meet any daily demand.

• Coordination with the headquarters In Berlin.

Program Assistant

06/2011 to 12/2012

Media in Cooperation and Transition Tunisia (MICT) Tunisia

• Support in the financial backstopping of the program.

• Support in the logistic organization of program activities.

• Assists in overseeing the budget for routine or special events.

• Acts as liaison between different departments.

• Coordinated daily tasks including recruitment, office upkeep and inventory maintenance. Financial Officer

01/2010 to 12/2010

Batiplus Tunisia

• Spearheaded contract negotiation and financing for diverse business projects.

• Prepared accurate financial statements at end of quarter.

• Directed all financial activities, including budget development, creation of budgetary controls and recordkeeping systems and investment management.

• Oversaw all financial operations company-wide, including budgets, payroll and accounts payable and receivable.

• Prepared year-end fixed asset schedule for inclusion in Comprehensive Annual Financial Report and monthly financial reports for board meeting.

• Set and monitored effective financial policies.

Executive Assistant

05/2007 to 08/2009

Arab League Educational, Cultural and Scientific Organization (ALECSO) Tunisia

• Organized and managed program development from conception through successful execution.

• Coordinated fundraising events, overseeing management of volunteers, vendor relations and publicity to increase community outreach and awareness.

• Recruited and hired qualified candidates for vacant and new positions.

• Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.

• Initiated timely project management within budget constraints for multi-faceted problems concerning executive leaders.

• Held oversight of office inventory activities, including ordering and requisitions, stocking and shipment receiving. SKILLS

Team management, Project organization, Problem resolution, Scheduling, budgeting, perfectly bilingual (Arabic –French) EDUCATION

University of Jendouba - ESAKEF

Bachelor's (License): Agronomy 09/2000 to 06/2003

Technical High School of Makthar

Higt school diploma (Baccalaureate): Science 09/1993 to 06/2000 Licenses &certifications

• Financial Accounting: 2 certificates (University of Illinois at Urbana-Champaign Coursera)

• Managing Project Risks and Changes: 2 certificates (University of California, Irvine Coursera)

• International Organisations Management (Université de Genève Coursera

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