Executive Assistant Office

D E A N N E C H R I S T I N E F R E E Z E

813-***-**** ******.******@*****.*** Brooklyn, New York

E x e c u t i v e A s s i s t a n t / O f f i c e M a n a g e r

PR O F E S S I O N A L E X PE R I E N C E

Office Manager/HR Coordinator March 2019 – April 2020

Dattner Architects, New York, NY

•Managed daily operations, coordinated office update/repair projects, and maintained positive relationships with building management for office of 110 employees.

•Managed vendor relationships; researched new alternatives for updated office technology and office amenities; ordered supplies for two floors of office space.

•Facilitated onboarding including E-Verify, new employee paperwork, and benefits introduction; coordinated credentials set-up, desk assignment, and computer set-up for all new employees.

•Communicated with health insurance providers and enrolled employees in benefits; ordered and distributed commuter benefits through TransitChek, and approved the payment of all related invoices.

•Supervised Office Administrator/Receptionist.

•Coordinated continuing education, architecture forums, partner retreats, catering orders, and company cultural events.

•Tracked and updated company and partner insurance policies.

•Responsible for ad hoc projects for HR Director and Managing Partner/Director of Marketing.

Contract Office Manager/Executive Assistant May 2018 – March 2019

Foster + Partners, New York, NY

•Maternity leave coverage office support to 2 partners, 50 architects and interior designers as well as all partners and architects visiting from abroad through booking travel, coordination of ground transportation, international model shipment, and communication with London office to answer general questions.

•Coordinated daily office operations and nurtured positive relationships with building management and security.

•Liased with F+P founder’s three-person administrative team during his frequent New York visits.

•Managed vendor relationships, office banking, and payment of invoices.

•Facilitated HR onboarding activities and scheduled interview candidates for Partners.

•Planned company cultural activities and social events.

•Supervised Office Administrator/Receptionist.

•Provided a high level of client hospitality through catering and meeting preparation.

Contract Executive Assistant/Office Manager October 2016-May 2017

Robert Half, GreenKey

•Provided support to executives, architects/interior designers, and project managers through calendar management, travel booking, processing expense reports, and updating company databases.

•Managed daily office operations including facilities repairs, office update projects, ordered supplies, facilitated HR onboarding activities, and planned meeting lunches and company cultural activities.

•Managed vendor relationships and organized continuing education sessions.

D E A N N E F R E E Z E, c o n t i n u e d

Office Manager/HR Coordinator

Diligent Corporation, New York, NY June 2015 – September 2016

•Managed daily office operations and employee experience for 130 people on two floors and 30,000 square feet of office space.

•Charged with stocking all kitchen and office supplies, as well as high volume snack and breakfast foods.

•Planned and executed office improvement projects, desk re-design efforts, and large HVAC re-engineering projects.

•Responsible for planning employee social events and lunch meetings.

•Managed all facilities vendor relationships, including building management, construction and repair, HVAC, architects and furniture vendors.

•Worked closely with Human Resources to coordinate candidate engagement, new hires and termination processes.

Sales Operations

Google Express, New York, NY May 2014 – March 2015

•Selected to collaborate with various retailers to ensure proper flow in the daily operations of same day delivery service; executed daily shopping tasks and inventory validation checks.

•Provided key insights and quality feedback; assisted in launching new store partnerships through testing of store inventory; created guidelines tailored to each stores’ specific needs.

Visual Merchandising Assistant

Macy’s, NY and MA May 2013 – May 2014

•Created visual presentations using company directives and applied knowledge of current trends and personal creative input.

•Maintained and changed company marketing signage; oversaw mannequin looks to help drive sales; involved in floor set changes using Zonagram.

Real Estate Sales Assistant

Leighton Realty, Brewster MA November 2012 – May 2013

•Built relationship with customers by providing property information, developed property listings, showed properties to prospective buyers, and conducted open houses.

Website Director

Maxwell and Co., Falmouth, MA September 2007 – May 2012

•Coordinated website development, social media marketing and communicated with vendors; increased online sales.

•Coordinated the development of an interactive website designed to provide personalized online shopping experience for an upscale bricks and mortar men’s & women’s clothing retailer.

ED U C A T I O N & TE C H N ICAL S K IL L S

Florida State University

Bachelor of Arts in International Affairs

MS Office 365, G Suite, In Design, Concur, Deltek Vision, Bill.com, Photoshop Elements

New York State Notary Public

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