Executive Assistant Office

Work history

The Bromley Group New York, NY

Executive Assistant to Principal and Vice President February 2019- Present

· Managed Principals’ and Vice Presidents’ Calendar

· Prepared well- researched and accurate documents

· Organized and maintained all executive files and records

· Scheduled appointments across all time zones

· Created and updated all travel itineraries: domestic and international, including hotel, cars, etc.

· Reviewed and received emails on behalf of Principal

· Arranged all client events

· Generated reports for all client events

· Created agendas for all meetings

· Prepared expense reports in accordance to The Bromley Group’s policy

· Secured building access for all new personal

· Assisted the receptionist when necessary

· Maintained office culture

· Transcribed minutes from meetings, created presentations

Robert Half— Internal Employee New York, NY

Sales Support for the Creative Group April 2018- February 2019

· Assisted a team of sixteen

· Complied with RBH processes

· Coordinated team meetings and outings

· Ensured candidates fill out all appropriate paperwork according to testing

· Primary support for Recruiters and Sales team

· Scheduled interviews, answered phone calls, entered candidate’s information into Salesforce.

· Ran Sales reports, ordered business cards and marketing materials

· Handled candidate and employee expense reports

· Coordinated shipments and prepared shipping information

· Monitored daily operations and insured that the team was compliant with all processes

Robert Half Office Team – Long Term Contracts August 2016 – April 2018

International Insurance Society New York, NY

Executive Administrative Assistant to CEO October 2017- April 2018

· CEO support inclusive of general correspondence, presentations, and travel arrangements. Inclusive of itinerary development, meeting coordination, visas, air/ground and accommodations, expense reports

· Maintenance of Board and Committees inclusive of rosters, meetings and materials, and all related documentation and communication

· General administrative tasks inclusive of office management, reception/switchboard, customer service, maintenance of office supplies, document management, dissemination of mail, shipping/receiving, maintenance of organization’s technology documentation, equipment & licensing renewals, vendor contracts

· General correspondence including responses to inquiries, development and maintenance of

corporate communications inclusive of templates, forms, communications and logistics for organization’s programs

· Database input and updates including; creating mailing lists and database reports for marketing and analysis

· Developed and maintain financial files/purchase orders and serve as the financial clerk

· Coordination of personal matters and travel arrangements

HKS INC New York, NY

Administrative Assistant March 2017 - September 2017

· Delegated the Principals and Vice Principals email correspondence

· Primary support for all Principal’s team of twenty-four in the New York City Office

· Produced expense reports utilizing Chrome River Software

· Booked hotel rooms and flights for all out going HKS personnel using Egencia or personals’ preferred way

· Photocopying, mailing, and distributing paperwork and or mail

· Created and coordinated calendar invites for events

· Maintained office library (organized pamphlets and samples)

· Organizing catering for special events

· Arranged Staples orders for office needs

· Proofread documents for outgoing materials

· Maintained an electronic and hard copy filing system

Oscar Health Insurance New York, NY

Clinical Review Processor (Utilization Review Department) August 2016 – March 2017

· Worked analytically with the nurses and the physicians to drive open cases forward in a reasonable manner.

· Formed a Standard Operating Procedure (SOP) for Member Services to use when communicating with Providers.

· Established the Standard Operating Procedure (SOP) for the Clinical Review Processors.

· Communicated approvals/denials for medical offices in and out of the Oscar network.

· Completed required letters for communication between Oscar members or provider services for case specific information.

· Managed Out of Network pre-service requests and obtained necessary case documents for nurses and the physicians. Ex. (clinicals/letter of medical necessity)

· Coordinated with Out of Network hospitals to transfer the Oscar members to an In-Network facility.

· Worked closely with Oscars Contracting Team to acquire Letter of Agreements for Out of Network case negotiations

· Scheduled Peer to Peer meetings with Oscar doctors & with other case collaborating offices.

· Assisted the Concierge Nurses in communication with Oscar members regarding their pending case authorization.

· Searched for In Network Providers for the Concierge Nurses suitable to the member’s needs.

Education

College of Mount Saint Vincent Riverdale, NY

Bachelor of Arts Degree in Biology 2011 - 2015

Abilities and Skills

· Highly proficient in Microsoft Office and G-suite Software

· Experience with JIRA and Salesforce

· Experience with Concur

· Bilingual - Spanish

· Excellent Customer Service skills

· Excellent Phone and Communication skills

· Organized and detailed oriented; knack for understanding procedures and logistics

· Accurately record, remember, and verbally communicate detailed information

· Cooperatively work with others to produce and deliver quality work

Contact this candidate