Executive Assistant/Office Manager

KENDRA ALEXIS WILSON

917-***-**** • ***********@*****.***

WORK EXPERIENCE

Fit For Life LLC, New York, New York 9/2016-Present

Executive Assistant – Executive Team / Office Manager

• Support the Chief Executive Officer, the President, the Chief Financial Officer, the Vice President of Operations and the Vice President of Sales

• Assist in the preparation and planning of logistics and materials for meetings and special events

• Coordinate travel, reservations, itineraries; maximizing CEO’s time and effectiveness while minimizing logistical issues

• Maintain an extremely active calendar of appointments; taking a proactive approach

• Arrange and administer new hire employment documentation

• Manage the full cycle recruiting process including sourcing and pre-screening candidates

• Handle price negotiation with office vendors, service providers, etc.

• Oversee adherence to office policies and procedures

• Serve as point person for maintenance, mailing, shipping, equipment and errands Stephens Inc., New York, New York 10/2014-9/2016

Executive Assistant – Corporate Finance/Marketing Department

• Assisted one Executive Vice President/Director of Marketing & Communications, two Managing Directors, a Senior Vice-President, a Vice-President, a Media/Marketing Specialist and a Senior Analyst at an investment banking firm

• Prepared materials for potential investments that include market research, due diligence findings and working group lists

• Organized travel arrangements, reservations, itineraries; arrange ground/air transportation and hotel accommodations

• Assisted in developing an in-depth training handbook for new Administrative Assistants

• Prepared weekly expense reports reflecting supporting document and project code indexes

BC Partners Inc., New York, New York 02/2008-08/2014 Executive Assistant

• Assisted the Principals and Associates at a private equity firm

• Managed all executive level administrative tasks including answering calls, handling email correspondence, scheduling meetings and conference calls

• Developed detailed itineraries and oversaw all aspects of domestic and international travel logistics

(professional and personal), ground transportation, accommodations and dinner reservations

• Adeptly handled incoming communications and responded to internal requests for information on a timely basis

• Served as the liaison with the building management and vendors for day to day office services

• Purchased and maintained all property fixtures, equipment, furniture and office supplies

• Handled sensitive and confidential information with discretion

Federation of Multi-Cultural Programs, Brooklyn New York 10/2007-10/2009

Part time Social Worker – 1471 Teller Avenue Residence

• Monitored and evaluated the quality and appropriateness of each consumer as it relates to the residence

• Ensured that services are provided in accordance with the Day Rehabilitation Program and the team of clinicians

• Functioned as a liaison to support the Day Rehabilitation Program and those that represent each consumer be it family or other

Item-Eyes Inc, New York, New York 01/2004-12/2007

Development/Production Coordinator – Woven Department

• Worked closely with the Senior Manager of Product and Production

• Corresponded daily and followed up with overseas vendors/factories

• Participated in weekly Design/Production Interface Meetings

• Prepared and monitored monthly recap reports on a daily basis

• Petitioned vendors/factories to source various trims for price comparison

EDUCATION

PARSONS SCHOOL OF DESIGN, New York, NY

Bachelor of Business Administration

Major: Design Marketing

SKILLS

Operating systems; Proficient in AS400, Photoshop and FileMaker Pro Microsoft Office, in particular: Word, Excel and Outlook

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