Executive Assistant Social Media

**** *** *** *** ****, NY ***** 310-***-**** ***********@*****.***

PROFESSIONAL EXPERIENCE

United Masters / Translation LLC, Brooklyn, NY March 2019 – April 2020

Executive Assistant

●Supported the Chief Marketing Officer, Head of Client Services and (2) senior managers with calendar scheduling, coordinated travel arrangements and managed expenses – submitted and reconciled reports. Coordinated client meetings directly with clients, timekeeping, ensured execs were fully briefed on client presentations prior to client meetings. coordinating with IT to troubleshoot any technical issues.

●Assisted the HR Generalist with coordinating recruiting logistics and drafting correspondence for candidate interviews for available positions.Created and maintained recruiting tracker to track feedback from candidate interviews which facilitated with the hiring process

● Assisted the EVP of Marketing with social media content management and branding through the creation of a marketing playbook to better target audience and promote partnerships.

IBM/ Interactive Experience, New York, New York January 2017 – March 2019

Executive Assistant/Office Manager

●Assisted the President, CFO and SVP of Strategy with their day to day calendaring, scheduling / booking domestic and international travel utilizing Concur and Egencia, Annual office event coordination, coordinated client meetings, arranged internal meetings and conference calls, managed the thirteen conference rooms and provided other daily support as needed

●Assisted the HR department with coordinating recruiting logistics and drafting correspondence for candidate interviews for available positions.

●Served as the point of contact for the executive team, answered questions from departments, greeted visitors, provided customer service, managed incoming calls, drafted/sent staff emails on behalf of the executive team, mail distribution managed the office inventory (office supply closet, kitchen supplies and beverages) scheduled office maintenance and repairs

Tokio Marine HCC, Crisis Management (Kidnapping & Ransom), Mt. Kisco, NY August 2016 – January 2017

Underwriter Assistant

●Heavy data entry for policies, binders and quotes issuance (internationally and domestically)

●Issued renewal policy submissions and accurately updated additions/deletions for coverage, premiums, tax, deductibles and other policy inputs

●Created and maintained files utilizing Image right. Kept track of Broker preferences and states requirements for policy issuance.

●Followed up with Brokers and Underwriters to ensure subjectivities were satisfied.

Starr Companies, Starr Insurance Holdings, Inc., New York, NY October 2015 – August 2016 Administrative Support Legal Assistant/ Underwriter Assistant

●Assisted in the research, organization and maintenance of the annual documentation due to each state for Starr Indemnity & Liability Company and Starr Surplus Lines Insurance Company to be able to conduct business.

●Accurately input company financials into various documents, printing, scanning and copying documents and maintained record of filings

●Maintained correspondence with the associated Department of Insurance of each state to ensure that the company is in compliance with all requirements, regulations and due dates set forth

●Processed the application for Starr Surplus Lines to become a recognized accredited reinsurer within several states.

●Researched and analyzed state specific statutes and regulation.

●Assisted the Licensing Manager with the completion of multiple regulatory projects involving the General Counsel, Secretary, CFO and President.

●Handled various accounts, accurately inputting policy information and issuing binders and processing endorsements

●Created and maintained physical files, follow up with brokers to ensure that all necessary subjectivities are received

●Utilized ODEN Policy Terminator, SAFER Web, A.M. Best, OSHA, Camilion Authority Suite, Salesforce and YORK Claims Expert in researching, maintaining and auditing various accounts and increased productivity of the department from October to January

SUNY New Paltz, Sojourner Truth Library, New Paltz, NY August 2012 – May 2015

Administrative Assistant

●Provided administrative assistance to the Library Director, Service Manager and Librarians, performing all office functions and routine secretarial duties. Prepared all correspondence (managed Lib-Answers database) and scheduled research appointments

●Maintained library records, files and calendars, processed time sheets for Library Service Manager. Designated point of contact for university students and education faculty

EDUCATION

State University of New York at New Paltz, New Paltz, NY May 2015

Bachelor of Science, Major: Business Administration with a concentration in Marketing

SKILLS: Administrative Support, Training, Recruitment, Sourcing,,Building Cross Functional Relationships, G-Suite, Video Interview Coordination, Photoshop, ATS, Microsoft Office Suite, Calendar Management, Expense Management, Travel Arrangements, Event Planning, detail oriented Communication skills, Talent Acquisition, Flexible, Highly Energetic, Committed, Teamwork, Friendly, Ms office, Excel, Motivated, Hardworking

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