Executive Assistant

H A N N A K A S P E R

*** *. **** ******, ***. **A Phone: 480-***-****

New York, NY 10028 Email: *************@*****.***

PROFESSIONAL SUMMARY

Executive Assistant and Operations Specialist experienced in office organization, C-Suite support, and digital content marketing. Prefers fast-paced environment to create process, order, and harmony for dynamic teams. Employs professionalism and superior communication skills to meet company and client needs. Fosters an atmosphere of creativity and collaboration within cross-functional teams to align results with brand strategy.

SKILLS

Scheduling

Travel & Expenses

Quickbooks

Microsoft Office

Social Media / SEO

Data & Metrics Analysis

Business Correspondence

Process Creation

Customer Service

PROFESSIONAL EXPERIENCE

BUCHBINDER & WARREN REALTY GROUP, LLC NEW YORK, NY May 2018 – June 2020

ADMINISTRATIVE ASSISTANT

Provided sole administrative support to the director of sales and leasing, as well as the entire brokerage team.

Managed schedules, organized office functions, and oversaw daily operations of an office with 35 employees.

Maintained several weekly tracking reports, including logging all commercial real estate inquiries, and weekly updates for residential units.

Reduced data-entry time of reports by creating a new system & consolidating multiple databases into one data management system.

Enhanced communication between brokerage department and property management team, fostering a sense of teamwork and collaboration.

Processed all prospective residential tenant applications.

Drafted all residential and commercial leases, as well as coordinated lease signings with tenants.

Designed and created all marketing materials for commercial buildings and residential units.

Processed and paid vendor invoices and agent commissions using Quickbooks.

Assisted the IT manager in solving multiple technical problems, including troubleshooting with Microsoft Office and company-wide internet access.

MEDICASAFE, INC., NEW YORK, NY Jan. 2015 – May 2018

EXECUTIVE ASSISTANT

Provided administrative and business support to the CEO of MedicaSafe and supported other members of the executive management team.

Maintained CEO's calendar -- planned and scheduled meetings and teleconferences.

Conducted research to prepare, gather, and proof briefing materials and agendas for all executive-level and board meetings.

Managed CEO’s complex and frequently changing travel arrangements and coordinated pre-planning of trips using Concur.

Improved office efficiency by implementing filing system and additional time-saving measures.

BAEBLE MUSIC, NEW YORK, NY 2013 – 2015

SOCIAL MEDIA COORDINATOR & EDITORIAL WRITER

Developed and implemented first social media campaign for a music blog that provided fans with a two-way engagement with the blog.

Created all content for social media platforms and achieved a 32% growth in web page

viewers, a 23% increase in Facebook likes, and a 41% increase in Twitter retweets.

Managed daily content and campaigns across all social media accounts.

Contributed editorial content and live concert photography.

EDUCATION & TRAINING

Corporate Communications, University of Miami, Miami, FL, B.A. April 2013

Licensed Real Estate Salesperson December 2019

LANGUAGES: English, Spanish

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