Office Security Officer

Rajesh Kumar

*) Permanent Add: A*/** & ** Sec-*, Rohini, New Delhi-85, India

***********@**********.***

Contact No.: 91-955******* / Passport No.: H-3801433

Professional Overview

Organized office manager with over 19 years experience in a fast-paced with the host Govt., semi Govt. and business operations setting.

Summary of Skills

Self have good communication skills, both oral and written, self-motivated, a team player and proactive in terms of taking the initiative to perform tasks as required. Good working knowledge of computer. I am trustworthy, reliable, time conscious and keen on details, decisive and committed to serving customers, adapt well to different environments because the position requires interaction with different kinds of people like diplomats, other sections and clients. Provide detail orientation and accuracy in providing information and international customs & shipping systems. Perform work in a fast-paced environment and meet deadlines. Extensive experience with import, export and operation during heavy scheduling.

Work Experience

Crown International

Behind Sec-29, Huda, Panipat-132103 (India)

Mfrs. & Exporters of: Handloom Products

Shipping Manager

Sep 2017 to April 2020

The main responsibility is to:

Attending meetings/Delegation for business development and relation.

Coordinate & good working knowledge with Customs House, Buying House and Export House.

Provide assistance to the shipping staff.

Handling Staffs and planning for outgoing and incoming shipments

Processing for draw-back and Cess.

Supervise packaging, warehousing and arranging transports for shipment move.

Container bookings for outgoing shipments.

Planning routes, tracking shipment until delivery.

Planning routes and transport for domestic and international movement for freights.

Preparing Export-Import documents for shipments and maintaining data’s.

Scheduling and arranging meetings with International clients/Exporters/Buyers for developing export business.

Preparing Import and Export documents for customs clearance & process.

Advice and counsel customers on shipping methods.

Maintain & coordination an inventory of shipping materials and supplies.

Suggest and instruct customers on shipping products and services, routes and rates.

Maintain and manage log books for incoming and outgoing parcels.

Ensure proper delivery of materials to customers.

Coordinate the functions of all shipping related activities.

Answer and respond to customer inquiries on shipping issues.

Initiate and implement best practices in shipping processes.

Or as assigned task by the Proprietors.

Sr. Export Executive

Sep 2013’ to Aug 2017’

Corporate Office: Shahnaz Group of Companies

International Trade Tower, Nehru Place, New Delhi

The main responsibility is to:

Attending meetings/Delegation which organizing by ASSOCHAM, Habitat Center and Host Govt. for business development and relation.

Attending Seminars/Events which organize by Pvt. Sector/Semi Pvt and Govt. for business development and relation.

Coordinate & good working knowledge with Customs House, Buying House and Export House.

Planning and arrangements of transports for meetings and organizing to schedule party function.

Supervise packaging, warehousing and arranging transports for shipment move.

Planning routes, tracking shipment until delivery.

Planning routes and transport for domestic and international movement for freights.

Preparing Export-Import documents for shipments and maintaining data’s.

Scheduling and arranging meetings with International clients/Importers/Buyers for developing export business.

Maintaining data’s and Net surfing for finding new business associate for developing business relation with them.

Preparing Import and Export documents for customs clearance & process.

Sr. Shipping & Customs Assistant

Nov 2011 to March 31, 2013

US Embassy, Baghdad, Iraq

The main responsibility is to:

Provide assistance to the shipping staff.

Advice and counsel customers on shipping methods.

Maintain an inventory of shipping materials and supplies.

Suggest and instruct customers on shipping products and services, routes and rates.

Planning routes and transport for domestic and international movement for freights and shipments.

Assemble, gather and document shipping parcels.

Scheduled and Manage Transports for shipments movement.

Maintain and manage log books for incoming and outgoing parcels.

Ensure proper delivery of materials to customers.

Coordinate the functions of all shipping related activities.

Answer and respond to customer inquiries on shipping issues.

Initiate and implement best practices in shipping processes.

Arranging transport for outside meetings and movements.

Scheduling meeting with pvt. Semi pvt. Or Govt. meetings.

Preparing list for stationery as per required by staff and office.

For more information please see attached Annexure ‘A’

Sr. Shipping & Customs Clerk

August 2005 to Nov 2011

US Embassy, New Delhi, India

Planned and executed all aspects of office diplomat move as well as their shipments. Increased office organization by developing more efficient filing/documenting system and customer database protocols. Manage Transports for freight forwarding & shipments movement.

(Please see attached sheet Annexure-B’ for job responsibilities)

Trainings & Certificates:

1)Performance Management Training, US Embassy, Baghdad, Iraq

2)New Locally Employed Staff and Ethics Orientation, US Embassy Baghdad

3)Diplomatic Security Training from USA in Dec 2011.

4)BSR Special Security & Antiterrorist Driving Course from USA in Nov 2011

5)Iraq Familiarization Course from USA in Dec 2011

6)Iraq Field Immersion Training Course from USA in Dec 2011

7)Customer Service

8)Cross Culture Training

9)Customer services

Awards:

1)Extra Mile Award by GSO/US Embassy, Baghdad, Iraq on March 18, 2013.

2)An Appreciation Award given by US Embassy, Baghdad, Iraq

3)An Appreciation Award Certificate during (US President Visit) Potus Visit in Nov 6-9, 2011by US Embassy, New Delhi, India.

4)Franklin Award given by the H.E. US Ambassador Timothy J. Roemer.

5)Second Franklin Award given by the H.E. US Ambassador David C. Mulford.

6)An Appreciation Award given by Regional Security Officer (US Foreign officer)

Special Skills:

1)Trained and Knowledge about operating mouser Gun and M-4 and M-5 Gun’s

2)Trained and Knowledge about fire fighting and emergencies procedures.

3)Operating Explosive Detective Machine.

4)Operating Scanning Machine (X-Ray Machine)

Education

Graduate from University of Delhi

Moti Lal Nehru College (Day)

Dhaula Kuna, New Delhi, India

Professional

CIC- Computer course from – Indira Gandhi National Open School

Diploma in Computer from - ISAAC Computer & Fashion Designing Courses (Pvt.)

ANNEXURE - A

DUTIES:

Liaison with Ministry of External affairs for diplomatic note and Dip ID.

Assist to brief the diplomats about the Check-in-Check out processes.

Preparing according cables to support diplomatic assignments for their shipments and administrative supports to new arrivals and departures after completion of assignment.

Obtaining, checking and preparing documentation to meet customs and insurance requirements, packing specifications, and compliance with overseas countries' regulations and fiscal regimes.

Assist and Giving trainings for ILMS, Ariba, Web-pass, E-services and shipping paper work (documentation) to New locally hired Iraqi employee.

Assist and request to Procurement Agent through Ariba for obtaining Purchase order for shipments move & services about DPM (direct procurement mode) or ITGBL (US Dispatch Agent) shipments.

Proceeding invoices to the FMC for vendor payments

Investigating and planning the most appropriate route for a shipment, taking account of the perishable or hazardous nature of the goods, cost, transit time and security.

arranging appropriate packing, taking account of climate, terrain, weight, nature of goods and cost, and the delivery and warehousing of goods at their final destination;

negotiating contracts, transportation and handling costs;

offering consolidation services by air, sea and road - ensuring cost-effective and secure solutions to small shippers with insufficient cargo to require their own dedicated units;

dealing with special arrangements for transporting delicate cargoes, such as livestock, food and medical supplies;

working closely with customers, colleagues and third parties to ensure smooth operations to deadlines;

acting as consultant in customs matters

Maintaining current knowledge of relevant legislation, political situations and other factors that could affect the movement of freight.

ANNEXURE – B

Duties:

Prepare and submit documents with Government of India (GOI) offices for attestation of Exemption Certificate for all incoming air & sea Shipments i.e. UAB, HHE, GOV, POV and Bonded shipments. Especially perishable shipments and US support Flight papers, which are always processed on short notice.

Liaison with the Indian Ministry of External Affairs (MEA) to ensure expeditious processing of Exemption Certificate and Prior Approvals for all incoming & out going shipments (Personal and Official).

Prepare documents for AES (American Embassy School) official shipments and obtained prior permission and Exemptions certificate from the Ministry of External Affairs.

Clearing and delivering AES official shipments Air and Sea.

Prepare a list of all incoming shipments belongs to different agencies and Diplomats.

Co-ordinate with procurement office for the purchase order items to preparing Exemption Certificates.

To brief the diplomats about the Check-in & Check-out processes.

Collect the diplomatic I.D. cards and guest lists for invitations/passes for various government ceremonies from the MEA.

To coordinate with HR Office and Ministry of External Affairs for their pending issues.

Supervise the delivery of HHE’s (House Hold Effects)and UAB’s(Air Shipment) shipments for Export & Import Shipments.

Tracks and conducts follow-up with the Property section for shipments delivery and providing supporting documents & Purchase order.

Assist to property warehouse for shipment & container delivery and inventory for incoming and outgoing goods.

Collects delivery orders from various consolidation agents and airlines.

Tracks and conducts follow-up on the status of all the shipments.

Clearing Air/Sea Shipments and Co-ordinate with the warehouse (property office) in-charge for incoming shipments delivery.

Carrying CASH up to 1, 00,000.00 for clearing Air/Sea shipments (for detention and demurrage charges) and for the payments of Delivery orders for Air/Sea and settled vouchers with FMC.

Export and Import POV’s (personal owned vehicle) and GOV’s (Govt. owned vehicle).

Export and Import perishable shipments with timely manners or coordinating with DCP of customs for Customs Clearances, perishable shipments on special permission.

Submits pertinent documents required by the Government of India (GOI) for the processing of sale application, Import and Re-Export for POV’s (Embassy and other Consulate) to MEA.

Assist and preparing Prior Approvals, for all incoming official shipments and start processing to clear duty free Exemption Certificate form MEA as per Prior Approvals and others.

Assist and preparing driving license and registration and cancellation of the POV & GOV with the Transport Authority (GOI). Assist and preparing Excise Exemption for POV or locally purchased items.

Co-ordinate with the International Agents, Shipping Lines, Airlines, Packing & Moving Companies for the incoming & outgoing shipments.

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