Executive Assistant

Kristen L. Kelley

cell: 407-***-**** email: *****************@*****.***

Knowledge & Skill Areas

History of Supporting

C-Level Executives

Strong Organizational &

Multitasking Skills

Excellent Verbal & Written

Communication

International Travel Agenda

& Event Planning

Proficient in Microsoft

Office, Visio, Acrobat DC,

Publisher, Concur, OrgPlus

Ability to Perform Well Under

Pressure

Successfully Manage &

Complete Assigned Projects

Excellent Interpersonal Skills

Notary Public State of

Florida

Disney Institute Customer

Service Training

Strong Time Management &

Planning Skills

Technical Aptitude to Learn

New Applications

Professional Experience

Accel Research Sites, Lake Mary, FL

Executive Assistant February 2020 – June 2020

Provide support to the Chief Executive Officer. Administrative responsibilities include heavy calendar management, written and verbal correspondence with stakeholders, contract management, travel itineraries, and corporate expenses. Attend Sr. Leadership meetings, prepare agendas, capture minutes, and manage project timelines from conception to completion. Create and maintain distribution lists for leaders, sites, and departments. Office coordinator responsibilities include vendor management, purchase and maintenance of equipment, and suite work orders. Special projects include establishing Ethics and Compliance policies, institute Ethics website and hotline. Create Candidate Evaluation process, feedback tool, and routing procedure.

Orlando Health, Orlando, FL.

Information Technology Assistant January 2015 – February 2020 Provide administrative support to the Chief Information Security Officer, the AVP of Products, Projects, and Enterprise Data, the Corp. Director of IT Operations, the Corp. Director of IT Strategy & Business Relationships, and the Corp. Director of Technology Business Management. Responsibilities include heavy calendar management, meeting logistics, corporate IT projects, and maintain reports for Sr. Leadership. Develop and maintain a workforce database to create organizational charts. Manage logistics for executive level interviews, Steering Committees, agendas, events, and travel itineraries. Act as the liaison for IT Steering Committee members. Prepare IT reports including Analytics Report, Governance Update, Project Management Tactical Report, executive meeting minutes, and IT corporate policies. Orlando Health, Orlando, FL

Executive Assistant (Contract Assignment) October 2014 – January 2015 Provide administrative support to the Sr. Vice President & Chief Information Officer. Responsibilities included heavy calendar management, correspondence, and reconcile department monthly expenses. Coordinate detailed travel itineraries, executive meetings, conferences, and events. Manage logistics for assigned committee meetings, Board of Director meetings, agendas, supporting documents, and minutes. Track corporate project permits and contracts for Business Development. K r i s t e n L . Kelley P a g e 2

PROFESSIONAL EXPERIENCE Continued:

WWE (World Wrestling Entertainment), Orlando, FL March 2014 – August 2014 Executive Assistant

Provide administrative support to the Executive Vice President of Special Events. Duties include managing Outlook calendar and contact lists. Maintain and prepare records of monthly departmental spending, monthly invoice logs, and yearly budgeting documents. Prepare expense reports via Concur and coordinate travel itineraries for heavy travel schedule. Approve travel and expense reports for both the Special Events Director of Operations and the Special Events Senior Manager. Serve as a liaison between the Special Events department and public/private stakeholders in Host Communities, as well as internal departments. Assist in the coordination of major events and Hospitality functions throughout the year by working with Host Communities and Local Organizing Committees. Manage event logistical details such as catering, parking, ticket distribution, etc. Work with external business partners to schedule site visits, build itineraries, and arrange meetings for both EVP and other internal departments. Assist in the creation of PowerPoint presentations and other documents for internal and external distribution.

Boys & Girls Clubs of Central Florida, Orlando, FL August 2013 – March 2014 Executive Assistant

Provide executive level administrative support to the President & CEO. Duties included heavy calendar management, written and verbal correspondence. Manage logistics for assigned committee meetings including agendas, financial reports, supporting documentation, and minutes. Manage and track various statistical data for grants and related reports. Research and prepare prospect files for donors, board members, and corporate profiles. Coordinate executive level meetings, annual meetings, fund raising events, board orientation, annual board retreat, and other special events. Maintain all Board of Directors records, including databases for the Executive Board, Board of Directors, and Branch Boards in Seminole, Orange, Osceola, and Brevard counties. Work closely with all internal departments to ensure accurate tracking of donations, board rosters, and various data. Act as the liaison in matters associated with donors, board members, branch board members, volunteers, and volunteer committees.

Orlando Magic, Orlando, FL January 2008 – March 2013 Executive Assistant

Provide executive level administrative support to the Vice President of Brand Management, Event Presentation and Broadcast Production. Duties included assisting the VP with all administrative functions including heavy calendar management, written and verbal correspondence. Process and track department budgets, monthly expenses, and invoices. Coordinate detailed specific travel itineraries. Create and assemble business plans, presentations, budgets, and weekly status reports. Prepare VP for speaking engagements and create presentation materials. Create and maintain executive level relationships with partners, clients, and vendors. Submit and track Team Promotional Proposals to the NBA league office. Act as the liaison for the City of Orlando, Orlando Magic, and Amway Center partners. Plan and execute executive level meetings and VIP events. Coordinate itineraries and detailed agendas for clients and corporate partners at games, events, and meetings. Manage and execute Team Plane trips for VIP guests who travel with the players, coaches, and Basketball Operations team. Assist with the planning and execution of special events for season ticket holders. Serve as an Orlando Magic player guardian during special events.

K r i s t e n L . Kelley P a g e 3

PROFESSIONAL EXPERIENCE Continued:

Visionworks, Inc., Celebration, FL May 2006 – November 2007 Executive Assistant

Provide executive level administrative support to the President and Owner, an advertising and promotional agency. Responsibilities included updating marketing materials, heavy current and new business communications, create and maintain weekly status reports, client reports, and revenue reports. Assist with project creation, execution, fulfillment, budgets, and recap reports. Develop and maintain CRM database.

Assemble detailed presentation materials for current clients and new business prospects. Manage detailed specific travel itineraries, reconciliation of travel expenses, and expense statements. Review and approve marketing materials. Maintain and archive client agreements, office, and vendor contracts. Manage confidential matters internally and with high profile clients. Heavy calendar and email management. Act as liaison to the President in all matters relating to the business. RCI (Resort Condominiums International), Orlando, FL June 2005 – May 2006 Executive Assistant

Provide executive level administrative support to the Vice President of Business Development, Managing Director of The Registry Collection. Responsibilities included overseeing and organizing The First Annual Leisure Real Estate Developers Forum, an educational symposium on financing, developing, and operating fine leisure real estate. Organize international executive level meetings. Prepare presentation materials for external meetings and conferences. Research trend specific demographics for reports, business plans, and presentation materials.

Manage departmental budgets, expenses, and conference budgets. Heavy calendar management. Manage all correspondence to executives, developers, and new business developments worldwide. Assemble detailed specific itineraries for domestic and international travel. Review and approve marketing materials, maintain and archive vendor contracts. Track and report on new business affiliation leads worldwide. Manage and respond to executive’s email and telephone messages.

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