Executive Assistant Financial

FIONA CARSON

**** ********* ****, ********, ** **226 Mobile: 929-***-**** Email: **********@*****.***

Consultant Executive Assistant Experience- C Suite

NYU School of Tandon of Engineering (Global Employment Solutions) Brooklyn, NY. 2/2019- December 2019.

• Processed all AMEX/P- Card reconciliations, reimbursements, coordinated multiple travel accommodations, obtained Visa’s, onboarding of new hires, assisted with the reconciliation of the FY19 fiscal year. Liaise with President & Provost office.

NYU Rory Meyers College of Nursing (Global Employment Solutions), New York, NY 10/2018-11/2018

• Grants Administrator to the College, managed and analyzed financial reports, NIH & NSF Grants management

NYU Faculty of Arts & Science (Global Employment Solutions), New York, NY 3/2018-10/2018

• Program Assistant to the Cognitive & Perception Psychology Faculty, Doctoral Students and research staff

Hilson Management Corp. (Global Employment Solutions), New York, NY 3/2017-7/2017

• Supported the Presidents by preparing and tracking Certificate of Insurances, Change Orders, lease/procurement agreements and rent proposals. Liaise between Property Managers, Vendors and Tenants, Lawyers and Accountants

Mutual of America, Controllers Office (Atrium Staffing), New York, NY 1/2017-3/2017

• Prepared and produced 2017 Treasury and KPMG Audited financial statements, assisted Directors on future policy implementations and product developmental analysis

NYCEDC, Financial Division, New York, NY 1/2016-6/2016

• Calculated metrics, analyzed data, monitored status of projects, contracts, payments, conducted financial research while compiling calculations for the 2016 Mayoral Executive NYC Fiscal Budget of $78.3Billion

Hearst Corporation (Global Employment Solutions) New York, NY 9/2015-12/2015

• Supported the CFO with calendar management, calculated financial reports, prepared board reports

ING, Financial Markets Division (Global Employment Solutions) New York, NY 12/2014-7/2015

• Support to Heads of Market Risk/Treasury/Compliance/Traders, reconciled bank and broker fees via V-Lookup, pivot tables and macros. Calculated/balanced cash margins and assisted with minimizing trade risk

Mutual of America, Capital Management Division, (Atrium Staffing), New York, NY 5/2014-9/2014

• Supported Senior Vice Presidents, Concur expense reporting, trade support, bank reconciliation, multi calendar management

Professional Executive Assistant Experience- C Suite

Tranen Hedge Fund Capital Ltd., New York, NY 1/2011-12/2011

Senior Executive Assistant to President, 2 Board of Directors & Global Fund Managers

• Processed commission payments for Fund Managers, created a database to manage Fund subscription of $160 Billion Assets

• Managed Fund subscription/redemptions, calculated Fund’s NAV monthly, dividends and interest payouts

• Reported monthly hedge fund performance to investor databases, liaise with Fund Administrator in Ireland

• Researched risk management, investment strategies, regulations, taxes, insurance companies, rating agencies

• Prepared and filed the Fund's offering memorandum, subscription and due diligence documents

Wellington Shields Capital Management LLC, New York, NY 2/2007-6/2010

Senior Executive Assistant to the President & Chief Investment Officer

• Calculated/prorated quarterly invoices, cost basis, stock conversions, debt restructuring, compliance, AML/KYC policies

• Processed brokerage and investment advisory account requests, international and domestic check/wire requests

• Researched economic markets, financial sectors, risk and asset management, regulations, and Indices via Bloomberg

• Project Manager for the merger between H.G. Wellington& Co and Shields, Inc., Scored a 65 on the Series 7

• Liaise with First Clearing house to maintain accuracy in brokerage accounts

Intercontinental Exchange Inc., (NYSE: ICE), New York, NY 2/2003-12/2005

Senior Trade Reporter

• Entered Future and Option Commodity trades onto ICE index via Systems Price Quote Retrieval (SPQR)

• Executed day to day operations of the ICE markets, monitored the market and processed buy/ sell trades, margin calls

Education

New York City College of Technology, Brooklyn, NY May 2007

Major: Biological Science, G.P.A. 3.2, Currently completed 3 years

Skills

Proficient in Microsoft Word, Excel, PowerPoint, Outlook, Concur, QuickBooks, Mac OS X, Adobe, Bloomberg, Advent, Thomson ONE, SmartStation, CRM Database, Gmail & Apple Platforms, Publisher, Access, Various Financial software

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