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Assistant Cash Handling

Houston, TX
November 24, 2020

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***** ****** ***** *****, ******* TX 77070 · 260-***-**** ·

Career Highlights

Highly accomplished Accounts Payable Analyst responsible for accurately processing over twenty-five hundred invoices per month. Meticulous attention to detail in three-way matching of invoices, processing expenses and reconciliation of company credit cards. Specialize in auditing transactions, reconciliation and balancing accounts. Diligent in reviewing vendor accounts and resolving issues. Proficient at creating g/l accounts and coding vouchers to the appropriate job, g/l or capex and keeping an accurate total for each expenditure.

Digitized the complete payables process to improve visibility, accessibility and security of sensitive financial documents. Successfully negotiated discount terms on high-dollar and high-volume vendors resulting in a two hundred and fifty thousand dollar a year savings. Designed, implemented and trained users on system to manage outside processing services to reduce loss and scrap. Participated in the restructuring of shipping lanes to aggregate loads for cost savings. Created a vendor return system to improve visibility and ensure receipt of credits.

Professional Experience

Diligent Delivery Systems, Houston, Texas 07/2019 – Current

Corporate Accounting Associate

Full Cycle accounting support for over a dozen satellite locations with multiple bill/pay cycles

Processes AP Invoices, select and issue checks and EFT transactions

Verify, approve and enter employee expense reports

New client verification and set up

Bill clients, resolve billing issues and issue credits as warranted

Process contractor pay, offsets and corrections

Update billing routes and monitor profit margin changes

Sumner Manufacturing, Houston, Texas 09/2013 – 03/2019

Accounts Payable Supervisor - 08/2014 – 03/2019

Select Invoices for payment, print checks and post vendor payments in MAS 200 and SAP

Monitor company credit card usage and expense reports and approve reimbursement per corporate guidelines

Project management accounting, documentation, reporting and scheduling

Petty cash administration and reconciliation

Month end, quarterly and year end reports, reconciliation and journal entries

Approved time and pay in ADP and entered corrections

Accounts Payable Analyst - 09/2013 – 08/2014

3-way matching of vendor invoices, credits and expense reports

Review vendor statements, investigate and resolve issues

Sam Houston Race Park, Houston Texas 01/2014 – 05/2017

Mutual Teller

Cash handling in a time sensitive, emotionally charged environment

Acting banker for a pod of 3-8 tellers

Customer service that encouraged positive relations and repeat business

Assisted guests with wagering in compliance with Texas State Racing Commission guidelines

Riverside Manufacturing, Fort Wayne Indiana 09/2012 – 08/2013

Quoting Specialist

Analyzed heavy equipment and military drawing packages to create bid packages

Worked within ITAR regulations to source suppliers and negotiate pricing and delivery

Waste Management, Fort Wayne Indiana 12/2008 – 06/2010

Brokerage Processor

Processed log sheets into JDE for driver payment

Brokered the transfer of ownership for the recycling of ferrous and nonferrous metals

Verified precious metal recycling entries to ensure accurate payments at market rate

Stuart Manufacturing, Fort Wayne Indiana 05/1996 – 05/2008

Change Control Coordinator 01/04 – 05/08

Managed ISO and TS16949 quality system changes

Developed and enforced strategies to improve efficiency and compliance

Administered State Department licensing export control program

Processed DOD/ITAR shipping and invoicing documentation

Managed revisions of customer drawings and coordinated on sight source inspections

Created shipping labels, certificates of compliance, packing slips and freight documentation

Brokered, routed and tracked domestic and international shipments

Engineering Assistant/Inventory Control 03/01 – 01/03

Created and modified multi-level bills of material

Wrote and illustrated detailed operator work instructions

Assigned and tracked production job numbers and serialization

Transferred kitted material to WIP and routed material through production and quality

Processed Inventory transactions and scheduled and released production lots

Set inventory cycle count levels and processed physical counts

Customer Service/Accounts Receivable/Billing 11/98 – 03/01

Customer service, both military and commercial

Order Entry and acknowledgments

Application of payments and discounts

Resolution of account discrepancies

Set up and vetted customers, assigned and monitored credit limits

H/R Specialist 01/98 – 03/01

Designed and administered employment application, math and skills test

Verified references, past employment and background checks

Employment onboarding and termination procedures

Processed manual payroll sheets and automated ADP entries

Served as a representative in union negotiations

Purchasing Assistant/Scheduler 05/96 – 03/01

Process all incoming material receipts and resolve issues as required

Create purchase orders with appropriate pricing and delivery

Job costing and bidding heavy equipment and military quotes

Pick orders for shipping and process production transactions

Schedule material releases to support production

Schedule and expedite production to balance capacity and customer requirements

Accounts Payable 05/96 – 11/98

Matched and entered invoices in MAS 90

Processed vendor payments via check and EDI

Monitored vendor compliance to negotiated pricing and delivery


Indiana University – Kelly School of Business

B.S. Business Administration. – Managerial Accounting Concentration

Senior – Graduation Planned for spring 2021

University of Phoenix

Associate of Arts – Business Administration

2008 Cum Laude Graduate

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