Office Assistant
Resume:
CURICCULUM VITAE
OF
Sindiswa Ndlovu
Pietermaritzburg
3217
***************@*****.***
PERSONAL DETAILS
Surname : Ndlovu
First names : Sindiswa
Address : 566 Mkhamba Road
Pietermaritzburg
3217
ID number : 891**********
Contact number : 081-***-****
Nationality : South African
Marital Status : Single
Gender : Female
Home Language : IsiZulu
Other language : English
EDUCATION
School : Fundokuhle Secondary School
Highest Grade Passed : Grade 12
Year : 2007
Subjects Passed : IsiZulu
: English
: Biology
: Physical Science
: Mathematics
: Geography
School : UMgungundlovu FET College
Course : N6 Human Resource Management
Year : 2009
Subjects Passed : Labour Relation
: Computer
: Personal Management
: Management Communication
WORK HISTORY
1.Name of the Organisation : Mlasimbi Catering Primary Co-operative Limited
Position : Human Resources /Administrator
Duration : September 2020 to current
Duties
Ensure clear understanding of members tasks are kept on file and amended as and when changes are made.
Arranges meetings with project and planning candidates. Shedule appropriate meeting times, booking rooms, and planning refreshments.
Manage travel plans, book hired vehicles and transport needs.
Manage correspondence by answering emails and sorting emails.
Handle debtors and creditors registry. Ensure tax invoices received are paid by due date.
Manage full reception duties i.e. telephones, guests, setting up meetings, vehicle log books, supporting documentation for tenders, easy access to compliance documentation, clear and concise records.
Draft, format, print and deliver relevant documents to ensure business projects are met and documented professionally and accurately.
Maintain stationery stork lists, order office supplies as needed.
Interact with Directors, members, facilitators, Assessors, government departments, AgriSeta and any Managers to ensure Company requirements are carried out with due diligence within the required time frames. Create agendas and takes minutes of weekly meetings.
Assist quotes, purchase orders, invoicing and financial planning.
Manage outgoing emails, postage deliveries etc. And record all data on deliveries.
Attend workshops and conferences when requested.
Assists the Coordinates with training as needed i.e. training material, reporting, assessment any documentation needs and the correct filing thereof.
Assist members with the completion of tender documents.
Manages all office duties in terms of filing, site files and company diaries.
Draft and implement Human Resource policies/procedure.
Ensure leave forms are made available to Mlasimbi staff.
Prepare payroll every month end.
Ensure bank statements and tax invoices are made available to the accountants for every months.
Manage and update finance spreadsheet.
2.Name of the organisation : Artisan Development Academy (Durban KZN)
Position : Assistant Administrative & Secretary to Director
Duration : 01 March 2013 to 2019.
Duties
Provide a secretarial/receptionist support service to the Director.
Receives telephone calls in an environment where, in addition to the calls for the senior Director
Coordinates with and sensitizes/advises the manger regarding engagements
Compile schedules of appointments
Types documents for the Director and if required for other staff within the unit
Operates office equipment Render administrative support
Ensures the effective flow of information and documents to and from the office of the Director
Ensure the safekeeping of all documentation in the office of the Director in line with relevant legislation and policies
Collate and compile reports i.e. progress reports, monthly reports, management reports.
Draft documents as required. Does filing of documents for the Director and unit if so required
Collect, analyses and collate information requested by the Director
Administers matters like leave register and telephone accounts, Receives, records and distributes all incoming and outgoing documents
Handles the procurement of standard items like stationary, refreshments etc.
Ensures that travel arrangements are well coordinated.
Provide support to Director regarding meetings
Record minutes/decisions and communicate to relevant role-players, follow up on progress made
Prepare briefing notes for the Director as required, Co-ordinate logistical arrangements for meetings
Support the Director with the administration of the Directors budget / Projects
Keep track of prior scheduled appointments and issue timely reminders accordingly
Planning and coordinating administrative procedures to stream line process
Report writing, company brochures and similar documents
Organizing and hosting presentations and customer visits
Help with market research
Close new business deals by coordinating requirements, development and negotiating contracts requirements
Locate and propose potential business deals by contracting potential partners
Protect organization value by keeping information confidential
Maintain on going communication with clients
Train and supervise both permanent and temporal staff
Create and coordinate work schedule to ensure coverage and smooth office operation
3.Name of the Organisation : COGTA
Position : PA / Secretary to Director
Duration : 01 May 2009 to 30 Jan 2012 (2years & 8 months)
Duties
Provide secretarial and receptionist support services to the Director, telephonically and making appointment
Provide Clerical support services to the Director by ensuring the effectiveness flow of information and document.
Management of telecommunication systems
Organizing and hosting presentations and customer visits
Help with market research
Close new business deals by coordinating requirements, development and negotiating contracts requirements
Locate and propose potential business deals by contracting potential partners
Protect organization value by keeping information confidential
Maintain on going communication with clients
Train and supervise both permanent and temporal staff
Create and coordinate work schedule to ensure coverage and smooth office operation
Answering calls, taking messages and handling correspondence
Maintaining diaries and arranging appointments
Typing, preparing and collating reports, filing
Organising and servicing meetings (producing agendas and taking minutes)
Managing databases, prioritising workloads. Implementing new procedures and administrative systems. Liaising with relevant organisations and clients
Coordinating mail-shots and similar publicity tasks
Logging or processing bills or expenses, acting as a receptionist and/or meeting and greeting clients
If more senior, recruiting, training and supervising junior staff
Meeting and greeting clients. Answering telephones. Setting up accommodation and travel arrangements
Performing general clerical duties. Purchasing office supplies. Performing admin duties as required
Drafting correspondence and preparing report
SKILLS
Excellent customer service skills
Good attention to detail
Ability to work individually and inside a team
Good communication, customer service and relationship-building skills
Team working skills
Organisation and time management skills
Attention to detail
Negotiation skills
Assertiveness
Flexibility
Tact, discretion and diplomacy
The ability to be proactive and use your initiative: to see what needs doing and to do it
The ability to use standard software packages (e.g. Microsoft Office) and to learn bespoke packages if required
Proven organisational skills to adapt to changing environments
Experience of working for Director Level or above
Excellent PC skills including Word, Excel and high standard of copying and audio typing
Diary management
Minute taking
Report compilation
Replying to general correspondence
Ability to prioritise work and manage time effectively
REFERENCES
1.Name : Miss NN Sosibo
Position : Operation Manager
Tel no : 031-***-**** or 083-***-****
2.Name : Mr. M Ntuli
Position : Director
Tel no : 031-****-***
2.Name : Mrs A Madlala
Position : Cogta
Tel no : 033-***-****
3.Name. : Mrs SP Magubane
Position. : Blomeyers
Tel no. : 078-****-***
566 Mkhamba Road
Pietermaritzburg
3217
***************@*****.***
CURICCULUM VITAE OF
SINDISWA NDLOVU
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