Manager Office
Resume:
ANYA VALDIVIA
**** ******* ***, *** *****, CA ***13
adgzf3@r.postjobfree.com
Objective
Accounting, HR, Payroll Specialist, Purchasing, AR/AP, Office Manager or Contracts position for busy business casual office. My goal is to obtain a position in which I can utilize my skills and be a vital employee to the company.
Employment History
DLP Enterprises, Inc..
Office Manager & Estimating
National City, CA 5/2019-Present
Processing of all new employees for our San Diego office. Disperse all paper work, make sure the correct training and procedures are performed for new employees. Do new employee orientation and required training. Process proposals and estimates for new jobs for the Navy and other contracted companies. Process Purchase orders, close out purchase orders, submit security access list, submit weekly payroll and customer service.
ECR Marine & Industrial
Office Manager, Human Resources and Payroll
Chula Vista, CA 2/2018 to 9/17/18
Processing of all new employees for our San Diego Division. Disperse all paper work and, perform training and orientation. Process all San Diego requisitions for supplies, materials and travel receipts. Process proposals for Government request for quotes. This includes picking up reference CD’s from the base, getting together proposals and delivering to correct person at the base on the deadline date. Process and close out Purchase orders in 2 different programs, order supplies and take care of new vendor supply requests for San Diego office. Also created many charts and reports in Excel which I'm extremely proficient in.
Paige Floor Covering & Preservation Specialist
AP/AR, Payroll Analysts, HR & Purchasing
San Diego, CA 1/08-1/2018
Answer and screen all incoming calls, Accounts payable, Accounts Receivable, Invoicing and purchase orders for all materials. I handle all hiring & termination of employees, also I process all paperwork including, E Verify, Badges, medical file and EDD filing. Organizing of employee files, old purchase orders, old payables and payroll. I am in charge of ordering supplies for the office. I also assist with ordering of warehouse supplies. I handle doing the Access list which is updated and sent to government every month or when new jobs have started which could be more than once a month. Scheduling & making travel arrangements (flight, hotel, and rental car), I am the personal assistant for owner of company doing things such as gathering his credit card receipts and attaching to bill, we also go over monthly report every 2 weeks to collect debt that is past due which I also do (bill collection). I do all other office procedures that need to be done in & out of office when needed. I am the purchaser for all materials needed for all deck/paint jobs. Which includes ordering of flooring product (tile, VCT & matting), carpet, adhesive, paint and all other materials used for government decking and preservation jobs on US Military Ships. I do payroll which consists of Time card & time sheet preparation, payroll entry of 55 employees into TRAC program (similar to IMS program) also enter all information in PAYCHEX program on a weekly basis. I do all invoicing of Government Purchase orders in increments of 25%, 50%, 75% and 100% every two weeks. I also take care of all Rapid Gate issues, payments and waivers, etc. I am the only one that processes all Purchase Orders from BAE Systems, Nassco, CMSD and small fries such as PCE, PMI & MRF etc.
Outdoor Living Landscape & Design
Office Manager/Bookkeeper/Administrative Asst.
Chula Vista, CA 07/07-1/08
Office manager for Landscape/Maintenance Company. Handle all collection calls on unpaid balances. Maintain all bookkeeping issues AP/AR, invoices, and bank deposits. Do all office procedures including-data entry, maintaining files, customer service calls, ordering of all supplies for landscape/maintenance jobs from (RCP, John Deere, Home Depot, Evergreen, & Lowes), do all company research on internet, tax preparation and scheduling of all appointments. Work with Quick books, excel, word and outlook on a daily basis.
Advanced Attorney Service
Administrative Asst/Data Entry Clerk
San Diego, CA 01/07-7/07
Processing of all Rush serves. Same day residence in San Diego County and Rush businesses & Residences, Out of County and Out of State. Also in charge of all Priority serves (72 hours) local residences and Out of County-Out of State businesses and residences. Assist with large Photocopy jobs. Work very closely with process servers all over the United States on a timely matter. Also work very closely with Clients, to get their needs taking care of in a short amount of time. Familiar with Court procedures and court documents. Help with all data entry for different departments.
United Behavioral Health
Administrative Asst/Data Entry Clerk
Mission Valley, CA 3/05 to 11/06
Processing of Treatment authorization (TARS) request forms for all Mental Health stays in and out of county. Front Desk coverage, receiving and distributing of mail, fed-ex and over night mail processing, and routing calls to correct destination. Filing, customer service, minute taking, document preparation, and other admin asst. skills. Processing of eligibility for claims, claims examining and claims scanning. Compliance Administrator management of Policy & Procedures, County reports Delivery, mail merging with providers, and win fax. Copying of all payments received, and doing batches.
Education
1998-1999
United Education Institute Vocational College
Computer Office Specialist Certificate
San Diego CA
Skills
Typing Speed 50-55 WPM
Ten Key by touch 8,500 KSH
Microsoft Word, Outlook, Excel, & Visio
Switchboard up to 20-lines
Filing alpha/numeric
Creating letters
Proofreading documents
Minute taking
Customer Service
Expense Reports
US mail machine
Microsoft Outlook email & calendar
Win fax
Mail merging
Delivery of county reports
Claims Eligibility
Tri-star
Sorting of mail
Travel arrangements
Ordering supplies.
Dream weaver
QuickBooks Enterprise (all areas)
Internet Research
AR/AP
References
Available on request.
Contact this candidate