Executive Assistant Personal

EXPERIENCE

EQT Partners, New York August **** - May 2020

Executive Assistant, Digital Development team

●Gatekeeper to three Executives on the Digital Team

●Provided support in managing day-to-day activities; worked well under pressure while organizing and handling priorities

●Screened, composed and responded to emails, calls & letters on behalf of Digital Executives

●Managed calendars of each executive with a high level of detail and prepared daily/weekly briefs for them

●Scheduled and arranged all domestic and international air, hotel, car service for both personal and business travel

●Coordinated Digital Business Development Workshops & Retreats internationally & locally

●Managed corporate credit card account, organized receipts, and submitted reports through Expensify for team

●Coordinated internal and external meetings for executives and their full teams

●Handled logistics for meetings, including booking conference room space, organizing agendas, preparing materials, and ensuring availability of attendees

●Communicated with internal team members and external partners on behalf of the executives

●Managed staff and team members by conducting mid-year/yearly reviews, interviewing new candidates, coordinating seating charts

●Used foresight & reviewed potential upcoming calendar conflicts for the week ahead

●Sent weekly Recap to each executive with status updates on high priority items

●Provided a positive and upbeat energy to my office and team

Serial Pictures, New York July 2011 – June 2019

Executive Administrative Assistant (January 2015-June 2019)

●Handled all incoming and outgoing correspondence on behalf of Founding Partner, Violaine Etienne

●Scheduled all business and personal meetings, calls and appointments

●Acted as liaison with clients, vendors, and visitors & talent

●Booked & scheduled all travel, including international and domestic flights, car services and reservations

●Booked and reserved commercial production sets

●Booked and hired freelance partners and creatives

●Managed corporate credit card account, organized receipts, and submitted reports for payment

●Completed and submitted invoices for freelancers & rental equipment

●Created & reviewed client marketing presentations/pitches for new/existing business

●Ordered daily meals, picked up coffees, coordinated client dinners

●Traveled domestically & internationally with founding partner & her child

Personal Assistant & Household Manager ( July 2011 - June 2019)

●Kept active weekly and monthly calendars for personal travel, appointments, meetings & calls

●Provided safe & educational care for Elementary - Middle School child (age 6 - 14)

●Scheduled and received deliveries, oversaw installments, renovations, construction projects and more

●Kept monthly maintenance, bill pay, seasonal home closures and openings for multiple homes

●Facilitated after school activities for child & oversaw homework and school project completion

EDUCATION

Syracuse University, Syracuse, NY — 2007-2011

Bachelor of Arts, Cum Laude; Major – Early Childhood Education & Family Studies

TECH SKILLS

Google Suite & Microsoft Office, Expensify, Salesforce, Jira, Notion, Evernote, Zoom, Bluejeans, Dropbox, Slack

AWARDS Four-year letter winner on nationally ranked Syracuse University Women’s D1 Field Hockey Team.

2009 - 2011 Athletic Director’s Honor Roll honoree

2008 National Semifinalist, 3x BIG EAST Champion (2008-2010)

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