Executive Assistant Office

GAYATHRI A

Mobile: +91-979*******

Email: *******************@*****.***

NO: 56, NALLATHAMBI ROAD ANNA NAGAR, PAMMAL, CHENNAI - 600075.

Synopsis:

Competent professional with 5+ years of experience in Administration and Executive Assistant Intend to work in a challenging environment, learn and contribute for the growth of the organization & elevate.

SKILLS & ABILITIES

Proven strong administration skills & knowledge in quality process.

Excellent verbal and written communication

Ability to multi-task, prioritize and manage time effectively.

Flexibility and willingness to learn.

EXPERIENCES & RESPONSIBILITES

OBO Bettermann India pvt ltd (2018) –Admin /Executive Assistant

Managed an active calendar of appointments of plant MD,Field expense report and travel reimbursements.

Composing and preparing correspondence; arranging complex and detailed travel plans

Itineries both economical and efficient travel schedules (Domestic and International)

Provide high level administrative support handling information requests, collating data and excel/PPT, recording and circulating MOM.

Plan events/Executive meetings.

Maintain filling system of employee records(personal filling)

Processing of Telephone bills for all regions

Ensure the leave opening and closing balance at the calendar year end for all employees.

Attendance updation on Monthly basis for payroll process.

Set up and handled incoming mail and calls office filing systems.

Travel / ticket booking costs are collated and monitored on a monthly basis.

Housekeeping Maintenance

Security management

Distributing the stationary as per requirement and keeping the record.

Responsible for checking the cleanliness of office.

Daimler India commercial vehicles (2017) – Office Manager / Executive Secretary for German Expat (Plant head)

Calendar Management, Meeting arrangements, tracking the appointments.

Travel booking – Domestic & International flight booking

CAB booking, Hotel Booking & Bill processing for the events.

Travel expenses details report submission to the Finance department.

Agenda preparation for department meeting

MOM preparation for Top management circulation.

PowerPoint Presentation – Conversion of sketches or excels into PPT, Report creation for Top management presentation and KPI reporting

Telephone Techniques – Handling and transferring the calls.

Housekeeping - Maintenance of office in a good condition.

Register Maintenance - Employee movement register, attendance register and all employee related records.

Event management – Coordinating, organizing, bill processing

Administration – Arrangements of logistics part for every new joiner, Stationery maintenance, coordinating and arrangements of requirements in team for the events and exhibitions

Field quality management,

Responsible for preparing and consolidating all Management reports

(5 weekly reports, 4 monthly reports)

Preparing Agenda for Management meetings

Maintaining Field quality issues tracker and status verification.

Part recovery from field for analysis purpose.

Support for special tasks.

Amazon - Associate (2016)

Responsible for Quality check for images as per standards and ensure quality objectives are met.

Follow up with responsible for open quality points and ensure corrective actions are done.

Responsible for process audit, and improve the quality of the process.

Follow up with vendors for the quality points and closure of rejections.

Cognizant Technologies Solution - Process Executive (2014-2015)

Generating the BPO REPORT as per Client Requirement.

Entering all the detail of Borrower for loan Application under the client tools.

Uploading Reports and Invoice in Equator.

Billing the Order and also Generating the Invoices.

Handling all kinds of escalation and any issues related to processes

EDUCATIONAL QUALIFICATION

Bachelor of Science (2011 – 2014) from Tagore College of Arts and science

HSC (2010 – 2011) – St. Theresa’s Girls Hr. Sec School

SSLC (2008 – 2009) - St. Theresa’s Girls Hr. Sec School

PERSONAL STRENGTH

Extrovert, Optimistic, Initiative

Provides colorful perspectives

Proactive.

LANGUAGES

Tamil, English. To read, write and speak.

PERSONAL DETAILS

Father’s name : Mr. Anandhan (Late)

DOB : 19/10/1992

Gender : Female

Nationality : Indian

Marital Status : married.

DECLARATION

I hereby declare that the above mentioned details are true to the best of my knowledge.

Place: Chennai

Date: Gayathri A

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