Document controller / Admin officer

NDIMELE VIVIAN NNEOMA

Document controller/Project coordinator/Administrative officer

************@*****.*** +971*********, 1/10/1989 Dubai UAE, Employment Visa,

linkedin.com/in/ndimele-vivian-nneoma-740585196

SUMMARY

Document processing specialist touting 3 years of success in digital file management (Bentley Software, EDMS, and RFI). Proven history of streamlining procedures and mentoring team members on document workflows. Excellent communication and organizational skills, with proficiency in standard office software and attention to detail. Astute individual offering positivity and relative ease in tackling administrative tasks and assisting with special projects. And to manage all technical documentation flow of the engineering, project management and construction staff in order to ensure documents control within company standards and common engineering practices.

PROJECT COORDINATOR

Coordinator is an administrative professional who assists project managers with organizing and controlling project activities through communicating risks, opportunities and current state of the project. They fulfill their obligations by coordinating meetings, resources, equipment and information. Project Coordinators handle projects with the goal of seeing them through on time and within budget. Project Coordinators’ roles are crucial to a company’s success because they ensure projects run smoothly by controlling workflow, scheduling assignments, evaluating the course of the project and reporting its status to the management and stakeholders.

A project skilled communicator to direct the group in completing tasks. The individual must have written communication skills to create reports for management or sponsors of a project. The coordinator also uses written communication skills to provide the team with meeting agendas and progress reports.

SKILLS

•

• Documentation and control

• Ability to work under pressure and deliver quality result on time

• Policy and Procedure Modification

• Data accuracy

• Sorting and labeling

• Performance improvement

• Admin Support

• Project support

• Training and Development

• Tracking document flow

• Archive management

• Digital file organization

• Team Leadership

• Strong organizational skills

• Good interpersonal skills and ability to communicate effectively with various management level

WORK EXPERIENCE

Senior Document Controller at Al Futtaim Engineering (Dubai, UAE) -Full time September 2019 – Project Commencement Project Coordinator for Facilities Management Division at Al Futtaim Engineering On Lake Project reporting to General Manager & Project Manager

• Scanning. Photocopy, keeping soft and hard copies.

• Assigning correspondence reference number transmittals.

• Provide full admin support to the team.

• Assists in preparing a mock up for operations manuals.

• Receives and issues documents under transmittal, external and internally according to the document distribution matrix.

• Managing the activities for controlling documents, documentation file to ensure properly labeled and filled.

• Familiar with the requisition process for assigned projects.

• Participate in project design meetings and propose improvements if necessary.

• Evaluate potential problems and technical hitches and develop solutions

• Plan and manage team goals, project schedules and new information.

• Communicate with clients to identify and define project requirements, scope and objectives.

• Submitting of technical documents through Bentley Software.

• Preparing technical submissions like drawings (shop and designs drawing, material submittal, pre-qualifications, Inspections submission, Testing and commissioning Submission, RFI, Programmed submission).

• Preparing of variation (cost proposal with the supplier).

• Drafting of letter and submitting for client’s approval.

• Maintaining a file for activities preparing breakdown and submitting through mail for clients approvals.

• Preparing time sheet for staffs and calculate their over time for timely payment.

• Preparing PR tracker and submitting to clients and following up materials delivering.

• Attaining weekly progress meetings with the clients, writing and submitting on Bentley for everyone information and records.

• Submitting of payment application, quotation, PTN containment drawing Submission, baseline submission.

Big Box and IKEA Jebel Ali Document Controller reporting to Project Director

June 2018 – Project Commencement

December 2019 – Projected Completed

• Scanning. Photocopy, keeping soft and hard copies.

• Ensure that all documents are well checked and submitted on time prior to the documents submission due date.

• Ensure that controlled copies of latest approved documents and drawings are given to the appropriate staff, contractors and suppliers as applicable.

• Develops and maintains the project department control register.

• Maintain updated records of all approved documents and drawings in the document archive and file server with easy traceable.

• Assigning correspondence reference number transmittals.

• Digital and physical document management ensuring accuracy during edits for contracts.

• Review and update technical documents form manuals to workflows and distribute project related copies to the -stakeholders in the team.

• Organizing meetings with the project teams whilst maintaining confidentially around sensitive information and terms of agreement.

• Cash handling, lead on preparing petty cash and maintain a register for all cash flows.

• Preparing, managing and maintaining transportation plans for the team and any relevant communications.

• Preparation lead for all PRs and receiving of LPOs including reports issued weekly / monthly basis.

Key Projects and Achievements

• Develop new training techniques on using Bentley software to new comers.

• Creating positive relationship between clients and the company through tracking timely payments.

Senior Administration Office at Magistrate Court of Nigeria

July 2007 – May 2016

• As a register was dealing with the public, complainants and handling court records.

• Responsible for the preparation, maintenance and organizations of case files.

• Managing the flow of the office, creating process and systems to enhance office operations.

• Responsible for all client support and satisfaction, delivered a unique experience by each customer.

• Event planning and organization as well as coordinate company social events.

• Lead customer service assistant for welcoming all direct visitors pleasantly and professionally.

• And was assisting with day to day operation of court.

• Generating reports on cash flows from my management of payments of fees.

EDUCATION

2014 Federal Polytechnic Nekede Owerri Nigeria

Higher Diploma in Business Administration & Management Excellent

2012 Federal Polytechnic Nekede Owerri Nigeria

National Diploma in Business Administration & Management Excellent

2006 Alaoma Technical High School Nigeria

High School Certificate

Professional Qualifications & Computer Tool

Microsoft Office Certified with Advanced Excel and Projects

SAP ERP

EDMS

Bentley Training for Facilities Management

Advanced Internet

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