Executive Assistant Personal

Mary Ellen McCune

**** *. ******** ******, **** *09 Ë Kansas City, MO 64156 Ë 816-***-****

SKILLS:

Travel Coordinating

Calendar Management

Meeting Coordinating

Event Registration

Expense Reports

Correspondence

Invoice Coding

Meeting & Event Catering

Report Distribution

Office Supply Orders

UPS Acct Administrator

Back-up Receptionist

SOFTWARE: Microsoft Office; Word, Excel, Outlook, Access, Publisher, and PowerPoint, Right Angle, Peachtree

EDUCATION: Received GED from Fort Hays State University, Hays, Kansas. Johnson County Community College, Overland Park, Kansas; completed various pre-requisite classes which includes four English classes. June, 2003 - May, 2005

WORK EXPERIENCE:

Crestwood Midstream Partners – Kansas City, Missouri Dec 2006 to Sept 2019

(temp to hire Dec 2006 – Feb 2006)

Senior Executive Assistant (May 2018 to Sept 2019)

Promoted due to increased responsibilities and already supporting a Senior Vice President

Personal Assistant to Senior Vice President of Marketing, Supply, & Logistics

Assistant to Vice President of Eastern NGL Marketing; Vice President of Midwest NGL Marketing; Vice President of Western NGL Marketing; Vice President of Audit, Technology, & Implementation Services; Senior Director of Risk Management; Director of NGL Scheduling; Central and Eastern Marketing Directors

Supporting a team of approximately 70 employees in the Marketing, Supply, Distribution, Risk Management, and Accounts Payables departments

Coordinating travel for Sr. VP and sometimes group travel

Daily calendar management, reviewing and scheduling meetings in calendar, weekly forecasting/planning schedule

Scheduling various meetings and reserving conference rooms

Daily/weekly expense report preparation for the Executive team

Registering executives attending industry events and organizing the details in Excel

Weekly invoice coding and sending to appropriate executive for approval

Daily/weekly meeting and event catering

Weekly BPN Report print and distribution

Office supply ordering for team

UPS Account Administrator for Kansas City office

Back-up Receptionist rotation

Special projects as directed; Lead for Health & Fitness week; part of Health Fair team

Executive Assistant (Dec 2006 to May 2018)

Promoted due to increased responsibilities and supporting a Senior Vice President

Personal Assistant to Senior Vice President of Marketing, Supply, & Logistics

Assistant to Vice President of Eastern NGL Marketing; Vice President of Midwest NGL Marketing; Vice President of Western NGL Marketing; Vice President of Audit, Technology, & Implementation Services; Senior Director of Risk Management; Director of NGL Scheduling; Central and Eastern Marketing Directors

Supporting a team of approximately 70 employees in the Marketing, Supply, Distribution, Risk Management, and Accounts Payables departments

Coordinating travel for Sr. VP and sometimes group travel

Scheduling meetings in calendar

Scheduling various meetings and reserving conference rooms

Daily/weekly expense report preparation for the Executive team

Registering executives attending industry events and organizing the details in Excel.

Weekly invoice coding and sending to appropriate executive for approval.

Daily/weekly meeting and event catering.

Weekly BPN Report print and distribution

Office supply ordering for team

UPS Account Administrator for Kansas City office

Back-up Receptionist rotation

Publishing and distributing the daily Market Report

Contract Administration for marketers

Entering product transfer orders for the Distribution team

Storage file administrator

Notarize documents

Rosemann & Associates, P.C. – Kansas City, Missouri April 2000 to Sept 2006

Administrative Assistant & Accounts Payables Clerk

Administrative Assistant

Assistant to President and Office Manager

Travel arrangements

Correspondence which includes letters, memos, and dictated notes

Maintaining company licenses

Event planning for the occasional First Fridays

Accounts Payables Clerk

Data entry of all bills, not including payroll

Bill paying and forecasting

Preparing financial reports

Maintaining quarterly sales tax use and reporting to IRS

Filing

Miscellaneous tasks as directed

Billing Assistant, preparing invoices to clients and tracking on spreadsheet

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