Executive Assistant Office

IRENE WOODS

*** **** **** ******

New York, NY **028

E-mail: ********@*******.***

Mobile 917-***-****

SUMMARY

I am an experienced Administrative professional with a strong history of successful support of senior level executives across several industries, including Media, Entertainment, Music, Marketing, and Financial Services. I have demonstrated successful interaction with staff at all levels within organizations as well as with external contacts. I have an exceptional track record of facilitating complex support activities including calendar management, employee events, orientation, and office management. My strengths include Microsoft Office, Google Suite, Intranet, Internet research, Concur, Ariba Buyer, etc. as well as professional demeanor and communication skills.

EXPERIENCE

AMERICAN EXPRESS, New York

4/2008 – 3/2019

Executive Assistant to SVP/Chief Compliance Officer – Global Consumer Services Group

●Managed senior executive’s calendar across multiple time zones.

●Facilitated coordination of components for large-scale meetings and events.

●Managed arrangements for complex international and domestic travel.

●Ensured seamless logistics for executives visiting from foreign territories, including lodging, transportation, ID badges, conference rooms/offices, dinners, and catering for meetings.

●Managed office functions including resolution of technology issues as well as office supply inventories.

●Processed complex international and domestic expense reports using Concur.

●Reviewed expense reports submitted to supervisor, highlighting any out-of-policy episodes.

●Managed attendance and payroll processing.

●Facilitated employee on-boarding, off-boarding, orientation, moves, and internal real estate matters.

●Maintained distribution lists and organization charts.

●Mentored and trained new assistants.

Contract Employment, Long Term

2/2002 to 4/2008

Freelanced on long-term assignments in some of New York’s finest companies, such as Information Builders, McGraw-Hill, and Interpublic.

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WEBER-SHANDWICK PUBLIC RELATIONS

7/2000 to 2/2002

Executive Assistant to Managing Director

●Heavy interaction with the press and clients in entertainment, politics, technology, and consumer products.

●Handled extensive travel arrangements, organized meetings, maintained calendar, coordinated expenses, prepared correspondence.

●Planned events, parties, and conferences

●Handled office management tasks.

●Instituted procedures to improve office environment and operations.

●Conducted Internet research.

●Maintained and revised employee handbook and other employee manuals.

●Handled ticket and award disbursement.

Contract Employment

7/1998 to 7/1999

Freelanced on long-term assignments in some of New York’s finest companies, such as KPMG, Chase, and Ernst & Young.

ADDITIONAL EMPLOYMENT

EDELMAN PUBLIC RELATIONS

Executive Assistant to Executive Vice President/General Manager for Technology PR

CBS RECORDS (SONY MUSIC) and CBS INC. (19 years as Executive Assistant in the following areas):

CBS Records International (Marketing, A&R)

CBS Records Business Affairs (Legal)/A&R Administration

Executive Suite

EDUCATION

Baruch College

Currently attending part-time/evenings in pursuit of a Master’s in Arts Administration. Expected graduation December 2020.

Baruch College

Bachelor of Business Administration in Marketing/Advertising - Cum Laude

PERSONAL INTERESTS

Theater, films, writing, reading, music, environment, history.

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