Executive Assistant Administrative

Margaret Daher

*******@*****.*** • 203-***-****

Experience

Foundation for A Smoke-Free World, New York, NY March 2019- September 2020

Executive Assistant

Manage Chief of Staff’s calendar and assist with managing the President’s complex calendar

Create multi-city travel itineraries for all the President’s travel arrangements

Organize both domestic and international travel using Egencia

Maintain Salesforce account for entire company

Submit expense reports for the Chief of Staff and President

Assist with editing and creating PowerPoint presentations and contracts as needed

Coordinate with the Chief of Staff to organize board meetings and travel logistics – 5 board meetings a year

Negotiate with vendors and hotels regarding travel contracts

Provide on-site support during meetings both domestic and international

Book all travel for event attendees (flights, hotel and ground transportation)

Coordinate and send invites for off-site dinners both domestically and internationally

Manage webinars and provide technical assistance

Order office supplies while adhering to a budget

Lazard Asset Management, New York, NY May 2018-March 2019

Administrative Assistant

Manage the calendar of seven professionals including Portfolio Managers and Research Analysts

Book all domestic and international travel through Concur including flight, hotel, rail and rental car

Arrange car service through company approved vendors

Organize client meetings and luncheons and send out calendar invites

Register guests with security and greet them upon arrival

Upload and reconcile expenses utilizing Concur for each team member

Utilize CRM to update client relationships

Cushman & Wakefield of CT, Inc., Stamford, CT May 2015-May 2018

Administrative Assistant, Valuation & Advisory Department

Provided full administrative support to a team of thirteen in the Valuation & Advisory department; provide direct support to the Executive Director and Managing Director

Analyzed letters of engagement to compliance standards and set up clients’ accounts

Organized project files and inputted file numbers into Excel and distributed files to an off-site location

Managed day-to-day functions of the office such as purchasing office supplies, maintaining monthly orders, answering and directing all incoming department calls, and greet all incoming visitors

Organized and oversaw logistics for conference calls, in-house/off-site meetings and luncheons; research event locations and coordinate group outings

Assisted with research and data entry for appraisal projects

Implemented proofreading and editing of engagement letters while maintaining current template

Maintained up-to-date licenses for all appraiser profiles, updated company site and requested all temporary licenses needed per appraisal job

Created all appraisers’ qualifications to be used within reports and for marketing purposes

Corresponded with clients on appraisal report status on completion and assisted appraisers with project management

Maintained and reconciled purchasing card monthly

Generated and uploaded all invoices for reconciliation

Analyzed accounts receivable past due invoice, contacted clients regarding past due invoices and set up payment plans as needed

Created and mailed out client hardcopies of appraisal reports, CD copies of reports and general mail using FedEx

Next Management LLC, New York, NY. January 2015-May 2015

Collections Account Coordinator

Corresponded with U.S and International clients regarding account status

Verified validity of account discrepancies by obtaining and investigating information

Processed credit card and check payments

First Niagara Bank, Wilton, CT January 2014- January 2015

Teller

Processed transactions while delivering exceptional customer service

Distributed information on different account types, credit cards, and loans

Partnered with the Customer Care representative when visiting local businesses to generate more business accounts

Education

Southern Connecticut State University, New Haven, CT May 2013

Bachelor of Arts in Psychology

Skills

Microsoft Office Suite, Adobe, Concur, Egencia, JobCenter3, Workday, Iron Mountain, CT Notary

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