Executive Assistant Office

Haley Chapa

*** ******* ******, ********, ** 214-***-**** **********@*******.***

RE: Executive Assistant

10.07.2020

Dear Girls Inc.,

With an exemplary professional background including vast experience as an executive/personal assistant, I am confident that I have the skills and abilities that make me the right fit for the Executive Assistant position which is currently available with your organization.

As you can see from my resume, I have excellent skills in this arena, most recently as the Executive Assistant and E-Commerce Office Manager for Firstlook, Inc. I wore many hats with this startup and the work showcased my ability to prioritize and coordinate workflow activities, manage internal and external communications, and hire, train, and lead teams of staff. I was very successful in my proactive approach to supporting our senior leaderships with both business and personal needs.

In addition to this experience, I also have several years of experience in providing executive and legal support for two different companies. In these positions I was tasked with a full range of support including calendar and meeting management, travel arrangements, data and records management, and document and report preparation.

I have excellent interpersonal communication skills and work well in challenging situations. I know I would be an asset to your team. I have attached my resume for your review and would appreciate the opportunity of an interview to discuss this position further. I can be reached directly at 214-***-**** or via email at **********@*******.***.

Thank you for your consideration.

Sincerely,

Haley Chapa

Haley Chapa

246 Pacific Street, Brooklyn, NY 214-***-**** **********@*******.***

PROFESSIONAL SUMMARY

Enthusiastic, dedicated, and multi-faceted professional with exceptional experience in startups, executive support, office management, and providing exceptional customer relations. An energetic leader who excels in managing daily workflow, competing priorities, and the complex logistics inherent in the business arena. Strong organizational skills, polished and flexible, with a proven track record of offering 24/7 availability in fast-paced, deadline-driven environments.

AREAS OF EXPERTISE

wProfessional demeanor with extensive experience facilitating support at the executive level

wHighly skilled in coordinating executive calendars, travel arrangements, and meeting logistics

wProactively anticipate needs in advance to assist executives in maintaining busy schedules

wExperienced as a legal assistant and navigating the complexities of the legal field

wMeticulous attention to detail, excels in preparing reports and in managing data and records

wOutstanding interpersonal communication, decision making, and critical thinking abilities

wCustomer focused, excels in internal and external stakeholder communications and issue resolution

wMS Office Suite, Prevail, Adobe Pro, Amazon Seller Central, HubSpot, Jungle Scout, Helium 10,

Google Suite, Mercari, Slack,

PROFESSIONAL EXPERIENCE

FIRSTLOOK, INC., BROOKLYN, NY Jan 2019 – August 2020

Executive Assistant, E-Commerce Office Manager

wProvide executive support of the CEO, COO, and business partners including extensive duties outside of the office.

wManage personal and business calendars, appointment setting, travel arrangements, and personal errands.

wMaintain the CEO’s two homes, taking regular inventory, replenishing stock, and directing the house staff daily.

wTravel with the CEO and his family when needed and assist the CEO’s spouse and children with personal tasks.

wKeep an ongoing inventory of office supplies, replenish them as needed, and coordinate the annual office party.

wAct as HR personnel, manage a team of 7 virtual employees, and hired and trained 60+ virtual employees.

wTrack and manage performance for the team and create a wide array of reports for senior leadership.

wServe as the office accountant and bookkeeper, managing all company credit cards and banks.

wDeliver IT troubleshooting and support and assist in the management of multiple third-party selling platforms.

wCold call hundreds of leads and source product relationships to help reach sales goals.

wMaintain vendor accounts, act as a vendor liaison, and source products and relationships to achieve sales goals.

L&L LAND SURVEYING, INC., BATON ROUGE, LA Oct 2017 – Dec 2018

Administrative Assistant Intern

wSupported the CEO, Engineer, and office staff, including calendar and appointment management,

wAccountable for mail handling and routing incoming telephone calls and leads appropriately.

wManaged inventory control and notified senior leadership when restocks were needed.

GULF SOUTH DISABILITY LAWYERS, BATON ROUGE, LA Oct 2016 – Oct 2017

Legal Assistant, Receptionist

wProvided administrative support to the office staff and the team of attorneys.

wDirected incoming all calls accordingly, managed the Legal Team’s calendar, and scheduled client and staff meetings.

wManaged client charts, prepared them for the acting attorney, and ensured all client documents were properly scanned.

wDealt with a variety of secure mail from government and medical facilities and highly sensitive client data.

wGenerated client update letters of major changes in their claim and kept clients apprised of the status of their case.

wConducted medical record research for clients to submit to the SSA offices and databases.

wWorked closely with client and medical facilities to assist clients with information about their claims.

wAssisted clients with SSI and SSDI applications by entering and submitting client medical information to the SSA office.

EDUCATION

Bachelor of Arts in Sociology, Louisiana State University, Baton Rouge (Dec 2018)

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