Office Assistant Administrative
Resume:
Josephine Eangleheart
Bridgeport, CT 06608
Cell: 347-***-****
Email: ****************@*****.***
PROFESSIONAL EMPLOYMENT
CDNY Bronx, NY
Administrative Assistant 7/2019-3/2020
Scheduled travel arrangements for company Executives.
Managed workflow by assigning tasks to other administrative employees daily, ensured that deadlines are met, and work is completed correctly.
Assisted in training staff members and new hires.
Implemented and monitored programs as directed by management and saw the programs through to completion.
Generated memos, emails, and reports when appropriate.
Assumed responsibility for maintenance of office equipment, including computers, copy machines and fax machines.
Maintained office supplies by checking inventory and ordering items.
Responded to questions and requests for information.
Answered incoming calls and assumed other receptionist duties when needed.
Excel Partners, Inc. Stamford, CT
Receptionist 12/2016-7/2019
Scheduled and set up travel arrangements for e=Executives on both domestic and international.
Filed, faxed, and documented reports.
Answered busy phones.
Handled administrative and clerical projects.
Assisted guests with questions.
Directed calls to the appropriate departments.
Withers Bergman New Haven CT
Office Service Associate (Temp) 2/2017-5/2017
Stocked, organized, and cleaned supply rooms and pantries.
Handled conference room setup and cleanup, including monitoring conference room schedule.
Assisted with moving boxes and light interoffice moves.
Prepared offices and workstations for new hires.
Backed up coverage for receptionist.
Greeted visitors, answered telephones, screened, and directed calls, and reserved conference rooms.
Assisted with general appearance of office, including compiling checklist for maintenance issues, and placing maintenance requests with vendors and building management.
Other administrative responsibilities as requested.
Heineken USAWhite Plains, NY
Receptionist/Office Assistant 3/2016-9/2016
Answered phones and operated switchboard.
Greeted and met all visitors.
Ensured receptionist area and pantry is tidy.
Routed calls to all staff members.
Set up meetings and conference rooms.
Set up all travel arrangements and vouchers.
Ordered weekly office supplies.
Prepared badges and employee handbooks.
Scanned and inputted all weekly bills into an internal database.
Assigned all monthly parking passes.
Coordinated mail flow in and out of office.
Performed basic bookkeeping, filing, and clerical duties.
Answered all inquiries about company.
Sent emails and faxes for the office.
New York Life Insurance Rye, NY
Receptionist 9/2011-12/2015
Answered phones and operated switchboard.
Greeted and met all visitors.
Set up meetings and conference rooms.
Coordinated mail flow in and out of office.
Performed basic bookkeeping, filing, and clerical duties.
Answered all inquiries about company.
Updated appointments with company calendar.
Scheduled follow-up appointments.
Handed out employee applications.
Prepared travel vouchers.
Notified employees when they have a visitor waiting.
Ensured reception area is tidy.
Collected and distributed parcels and other mail.
Routed calls to staff.
Prepared and modified documents including correspondence, reports, drafts, memos, and emails.
WhedcoBronx, NY
Clerical/ Receptionist 12/2009- 3/2013
Answered telephones and directed the caller to the appropriate associate.
Greeted and directed visitors.
Took and retrieved messages for various personnel.
Received, sorted, and forwarded incoming and outgoing mail.
Assisted in the ordering, receiving, stocking, and distribution of office supplies.
Assisted with other related clerical duties such as photocopying, faxing, and filing.
Updated and maintained databases such as mailing list, contact lists, and client information.
Updated the internal staff contact list.
Heritage Health and HousingNew York, NY
Administrative Assistant 3/2008-11/2009
Answered busy phones and transferred calls to the appropriate employee.
Prepared and mailed including all UPS/FedEx packages.
Sorted and distributed incoming mail.
Assisted staff in creating a system for responding to telephone calls and written requests.
Maintained electronic and hard copy filing system.
Opened, sorted, and distributed incoming correspondence.
Performed data entry and scanned document.
Scheduled and coordinated meetings, appointments, and travel.
Assisted in resolving any administrative problems.
Prepared and modified documents including correspondence, reports, drafts, memos, and emails.
NetCom PlusWhite Plains, NY
Office Assistant 7/2004-5/2008
Performed work related errands as requested such as going to the bank, etc.
Assisted with event planning and implementation.
Coordinated and organized appointments and meetings.
Updated and maintained databases such as mailing lists, contact lists, and client information.
Monitored, answered, and forwarded incoming emails as required.
Ensured office equipment is properly maintained and serviced.
Typed documents, reports, and correspondence.
Maintained office filing and storage systems.
EDUCATION
Adlai E. Stevenson High School High School Diploma
LaGuardia Community College
EMS License
March 2005 Florida Tech University (current)
SKILLS
Microsoft Office Suite, travel arrangements, telephone skills, bookkeeping, switchboard, QuickBooks, Copying, communication skills, filing, faxing, data entry, customer service, typing 60 wpm, A/R, A/P
Contact this candidate