Executive Assistant Employee Relations
Resume:
Meredith Fernandez
Seasoned Executive Assistant and Office Manager with a passion for
Operations and Office Culture
Brooklyn, NY 11215
fernandez.meredith@
gmail.com
EXPERIENCE
Bulletproof, NY, NY — O ce Manager/Executive Assistant DECEMBER 2018 - AUGUST 2020
● Provided support to all agency departments.
● Maintained the smooth, e cient and productive running of the agency.
● Oversaw reception to ensure a bright and friendly experience.
● Coordinates national and international travel, while remaining up to date on any/all travel restrictions and requirements.
● Extensive calendar management for Creative Director.
● Worked closely with HR to improve and maintain employee engagement.
● Onboarded new employees.
● Worked on diversity and inclusion initiatives alongside HR.
● Maintained vendor relations, proactively research new vendors to ensure the agency is spending wisely and receiving the best service.
● Worked with the Finance Manager to track and allocate agency, client services and studio expenditure.
● Dealt with supplier queries and administer payments.
● Tracked expenditure against bank statements, collating relevant invoices and receipts, collating sta expenses, producing credit card reports.
● Planned agency annual events; organize monthly events, including company lunches and creative reviews, organize Client functions and workshops.
● Worked with management to ensure safe work space post COVID-19, creating solutions to space issues, cleaning solutions and new day-to-day processes to ensure the health and safety of our team.
● Assisted Client Services in new business mining, updating contacts and prepping emails for new business opportunities.
Culture Trip, NY, NY — O ce Manager
APRIL 2018 - DECEMBER 2018
● Planned and organized o ce-wide events, o -site trips, seasonal parties, team-building exercises.
● Managed and maintained o ce budget.
● Worked closely with the finance team to properly scope operational budgets.
● Works alongside the side of the HR Director in all day-day operations.
● Onboards new hires.
● Employee relations- work with leadership to make sure that employees have a good work/life balance, know and understand their benefits, maintain a healthy o ce culture.
● Prepared and executed onboarding documents for all new hires.
● Scouted new o ce spaces, worked with brokers and finance to secure the best option for o ce move..
● Created initiatives to improve o ce morale and culture.
● Kept all necessary supplies in stock, supervised daily operations.
● Retained and managed vendor relationships.
SKILLS
Exemplary
communication.
Event Planning
Team Building
Strategic Thinking
and Planning.
Employee Relations
Achievements
Successfully
organized an o ce
move of over 70
employees from
Flat Iron to
WeWork space in
SoHo.
Created
On-boarding
processes for new
employees.
Created cultural
initiatives for
o ce.
Successfully
planned two large
company parties,
four o site team
building
experiences and
countless in o ce
events.
Education
Wagner College,
Arts
Administration
2003- 2007
SET Creative, NY, NY — Executive Assistant and O ce Manager AUGUST 2016- APRIL 2018
● Executive Assistant to the CEO of four o ces as well as the Managing Director of the NY o ce.
● Extensive calendar management for CEO and MD, including daily meetings, conferences, client meetings etc.
● Arranged domestic and international travel, including airfare, hotel arrangements, car rentals.
● Entered and managed all expenses for the Senior Leadership Team.
● Took minutes on Leadership meetings.
● Assisted with client relations, scheduling meetings, greeting guests.
● Partnered with the Leadership team to ensure decks are up to date, proofread and prepared to be presented.
● Assisted in company-wide presentations and AD Hoc projects.
● Prepared meeting agendas, organize all necessary materials and conference rooms for client and internal meetings.
● Planned and organized o ce-wide events, o -site trips, seasonal parties, team-building exercises.
● Managed and maintained o ce budget.
● Kept all necessary supplies in stock, oversaw daily operations.
● Liaised with HR, Finance and IT.
● Worked closely with the Leadership team for all o ce-wide announcements, events etc.
● Managed o ce growth from 25 employees to 80+
● Organized and executed an o ce move from Flatiron to SoHo.
● Solely responsible for keeping the culture and morale of the o ce high.
● Created initiatives to improve o ce morale and culture. Clinical Resource Network (of the Solomon Page Group), NY, NY — Recruiter/Relationship Manager
DECEMBER 2012- AUGUST 2016
● Researched new candidates using tools such as LinkedIn, Monster, Company Database.
● Specialized in the placement of contract Clinical Research professionals.
● Served as division payroll administrator for clients, billing department, and over 320 consultants.
● Worked in tandem with managing directors to ensure client needs are met in a timely manner.
● Streamlined o ce procedures for divisional e ciency and e ectiveness.
● Organized trade shows throughout the year, including reservations, shipping, supplies, assists in travel plans.
● Generated weekly reports for CEO and CFO including revenue summaries and divisional productivity.
● Managed calendars for two managing directors.
● Researched possible new candidates, performed phone screens and worked with Senior Recruiters in the recruiting process.
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