Documet Controller / Secretary

Ma. Joselito R. Fabian, M.B.A.

Ma. Joselito Fabian - 1 of 4

EDUCATION

Master in Business

Administration (M.B.A.)

Ateneo-Regis MBA

Program,

Ateneo Graduate School

of Business (AGSB),

Rockwell, Makati City,

Philippines, 2007

Bachelor of Science

Major in Biology,

Far Eastern University,

Manila, Philippines, 1997

PROFESSION

Contracts and Claims

Coordinator

NATIONALITY

Filipino

LANGUAGES

English and Tagalog

PERSONAL DETAILS

E-mail:

********@*****.***

Date of Birth:

29th January 1974

Visa Details:

Visit Visa

Notice Period:

Ready for immediate

joining

Mobile: 052-***-****

CAREER GOAL

To be part of a multinational team and pushing its goals to the next level while broadening my horizon through continuous improvement and excel hand-in-hand with the growth of the organization and its stakeholders. SUMMARY

Mr. Fabian is a Contracts and Claims Coordinator with seven (7) years of professional experience in the Gulf region, and sixteen (16) years work experience in the Philippines of combined clerical, secretarial, accounts and legal management experience. Able to grasp issues quickly and readily evaluate and resolve situations immediately. Organized and creative, hands-on approach to problem solving applying quantitative analysis, when necessary. Can easily form relationships at all levels. Keen listener and can communicate clearly both in oral and in writing. Approachable and can easily adapt to multi-cultural environments. Customer focus and Client satisfaction are his top priorities. Proactive with keenness and quickness in understanding and dealing with a business situation (i.e. Acumen).

In addition, Mr. Fabian has nineteen (19) years work experience in a family restaurant. Working his way from restaurant staff, manager and as store owner. PROFESSIONAL EXPERIENCE

BIN HAFEEZ GENERAL CONTRACTING, L.L.C. – Abu Dhabi, U.A.E. Contracts & Claims Coordinator, 27th August 2018 – 9th June 2020 Mr. Fabian’s role involves filing Extension of Time claims (EOT) / RTAS using Time Impact Analysis (Delay analysis); FIDIC Contract management, report writing and drafting of Claim notifications; Assists in forensic analysis of claims and potential claims by reviewing Contractor claims and potential claims; Coordinates with project team to obtain relevant background information and documentation; Assists in forensic investigation of the technical construction issues, undertaking delay analysis of the program critical path; If appropriate, assists in ascertaining Contractor’s entitlement in terms of change in scope, extension of me, financial quantum and financial impacts; Ensure cost control systems and procedures are continuously developed and maintained in support to an accurate audit control and date-to-date operation; Providing essential support to the Planning Manager and Cost Control Engineer.

Ma. Joselito R. Fabian, M.B.A.

Ma. Joselito Fabian - 2 of 4

KEO International Consultants - Dubai, U.A.E.

Document Controller, 6th August 2016 – 8th August 2018 Mr. Fabian’s role involves leading technical knowledge of the document controller as well as secretarial role and multi- functional skill such as planning, coordinating and evaluating workloads to meet project requirements through effective time management. Has the ability to perform effectively in a team environment with a strong Client focus. Has strong communication skills, good command of English and good written grammar. He is detail-orientated. He has the ability to use initiative and provide practical solutions to issues. Has knowledge of document control systems and have a strong background in the construction industry.

Project involved:

DAMAC Aykon City Development Project, Business Bay, Dubai, U.A.E. Plot 1 (Tower A&B) & Plot 2 (Tower C&D)

Consultant HSS (CHSS) - Al Barsha, Dubai, U.A.E.

Project Name:

DUBAI PARKS & RESORT (DPR) – a MERAAS Land Development Project Saaih Shuaib 1, Jebel Ali, Dubai, UAE

Work Packages:

Lagoon & Bridges Package; Area Development Package A&D; Surface Parking P1&P2 Package. Document Controller, 16th August 2015 to 4th August 2016 Directly responsible for the handling & coordinating incoming and outgoing engineering drawings, specifications, reports and corresponding documents including distribution of drawings and relevant documents; Processing of transmittals, memo’s and receipt acknowledgements for documentation and distribution of drawings and documents being processed thru PMWeb workflow completion; Preparation & updating of project tracking sheets to check & Monitor material submittals, shop drawings, transmittal letters, Inspection requests, method statements, Requests for Information (RFIs), Non-conformance Reports (NCRs), Site Instruction Reports (SIRs), Pre-qualification documents, material inspection requests (MIRs) as well as response status on using Excel log sheets; Maintain and provide overall project documentation for the entire Consultant Design and Supervision Team as per assigned work package; Ensure all correspondence is promptly responded, uploaded as well as completion of workflow in PMWeb in a timely manner. AL RAJHI CONSTRUCTION L.L.C. - Umm Suquem II, Dubai, U.A.E. Projects Involved:

Limitless LLC, Downtown Jebel Ali Project (2012-2013) & TECOM, DIC Roads and Infrastructure Works (2013-2014 SECRETARY to PROJECT MANAGER (also functioning as Team Coordinator), 28th May 2012- 23rd September 2014

Provides high-level administrative support and coordinate with Higher Management effectively and efficiently; In charge of preparing the stationery request as per the project requirement for management approval; In charge of handling the petty cash; Coordinates with Project Manager, Planning Engineer, Project Engineers for ROADS & SERVICES Works, and Site Engineer for Telecommunication works; Maintains project control documents (i.e. Shop Drawings, Material Submittals, outgoing & incoming correspondences, authority NOCs, daily work reports, Consultant over time sheets, Requests for Information [RFIs], DEWA Work Program & Minutes of Meeting) ensuring that each project is accurately documented; Prepare monthly progress reports; Assist the Planning Engineer in accomplishing the Baseline Ma. Joselito R. Fabian, M.B.A.

Ma. Joselito Fabian - 3 of 4

Program via Primavera 6 Software application; Prepare presentations from brief outline; Update and maintain Department CVs; Answer telephone calls; answer routine queries, take messages, and/or refer to relevant person or department; Receive incoming mail, identify priority items, acknowledge correspondence, answer routine queries and reroute correspondence to appropriate person or department; Attend meetings and take minutes, if applicable; Copying and distribution of documents to employees of the Group; Maintain filing system and organize file archival as per approved Project Quality Plan; Central point of contact for all visitors to project/department; Focal point of Head Office queries. Document Controller

Provides overall support to the Office Engineer in the implementation of the document controlling procedure; Ensures that document controlling procedure is strictly implemented at all levels; Follow-up correspondence related to progress of the project, submittals, material approvals, etc; Initiate, follow-up and maintain valid Notices of Intent (NOCs) throughout the contract period; Maintains current record of all existing services and utilities on the project and advise the concerned site staff accordingly; Maintains current record of the cycle of approvals for the shop drawings and send reminders to the Engineers accordingly when deemed necessary; Arrange for the daily schedule of works to be submitted to the Engineers and organize the requests for inspections / approvals accordingly; Maintains a record of the Material Order Status Report as and when required; Maintains current records of all approved Method Statements and Risks Assessments and Request for Inspection & Approvals (RFIAs); Maintains current records of all NCRs; Maintains current records of all audit reports.

SOCIAL SECURITY SYSTEM – SSS Main Bldg., East Ave., Diliman, Quezon City, Philippines ACCOUNTS OFFICER / SENIOR ANALYST, 15th October 2003- 2nd April 2012 Awarded as Best Account Officer of 2007, NCR Central Region, Philippines Classification, creation, update of business / employer’s profile; Monitoring of regular paying (RP) as well as assessing & Billing of Intermittent (IP) and non-paying (NP) accounts (including computation of penalties; sending of billing letters, final demand letters, other correspondences to employers; Maintaining of records (collectibles, cases filed & installment proposals); Preparation of filed inspectorate reports regarding coverage and collection; File cases; Evaluates documents submitted by employer(s) for compliance on the cases; Prepare reports as often as required, to keep track of information centers in different strategic places; Prepares and initials SSS Clearances for requesting employers; Coordinates with other branches and section of the System or organizations on matters relevant to the functions of the section; Undertakes and recommends improvement of systems and procedures in monitoring of accounts; Performs other related duties that may be assigned by the Team Head.

DBP SERVICE CORPORATION – EBC Bldg., Gil Puyat Ave., Makati City, Philippines DATA ENCODER (Contractual Employee), 13th August 1996 – 14th October 2003 Tasked to provide clerical support to any SSS Branch. Performing various functions in different sections / division as long as the Cluster Head may require. Data entry, handling customers in a professional manner and problem solving. FAMILY RESTAURANT – Balanga, Bataan, Philippines, April 1990 – October 2009 Restaurant Owner,

Coordinating staff, observing the preparation and serving of food, maintaining inventories, adhering to food safety regulations, allocating resources, administering payroll, and ensuring customer satisfaction. Ma. Joselito R. Fabian, M.B.A.

Ma. Joselito Fabian - 4 of 4

Restaurant Staff,

Proven work experience as a Waiter, hands-on experience with cash register, basic math skills, attentiveness and patience for customers, excellent presentation skills, strong organizational and multitasking skills, with the ability to perform well in a fast-paced environment, active listening and effective communication skills, team spirit, flexibility to work in shifts. RELEVANT PROJECT EXPERIENCE

DAMAC Aykon City Development Project, Business Bay, Dubai, UAE; Lagoon & Bridges Package; Area Development Package A&D; Surface Parking P1&P2 Package, Dubai Parks & Resort, Jebel Ali, Dubai, UAE;

Limitless LLC, Downtown Jebel Ali Project, Dubai, UAE; TECOM, DIC Roads and Infrastructure Works, Dubai, UAE. MARKETABLE SKILLS

‘Learnability’, being honest and dependable, extremely resourceful with a “can do” attitude, accepting and handling responsibility, focused on situations, proper time management, and always being discreet. TECHNICAL SKILLS

Super user of MS Office applications – Word, Power Point, Excel, Publisher, and Outlook. Proficient in processing of engineering documents via EDMS.

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